Timekeeping Administrator

Gray

Timekeeping Administrator ensuring accurate payroll and workforce management at NexGen Contracting. Collaborating with HR and payroll teams to monitor and reconcile employee time records.

Posted 7/22/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in payroll processing, timekeeping, and compliance with labor laws while maintaining confidentiality and accuracy in handling sensitive employee information. Proficient in payroll software and Microsoft Office Suite, with strong analytical and problem-solving skills.

Highest-signal resume keywords

Payroll ProcessingTimekeeping ManagementCMiC Software ProficiencyAttention to DetailAnalytical Problem-Solving

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Payroll ProcessingTimekeeping ManagementData EntryMathematical CalculationsReport ReviewCheck AdjustmentsPer Diem ProcessingUnemployment Claims ProcessingCompliance with Labor LawsPayroll Software Proficiency

Soft Skills

Strong Communication SkillsCustomer Service SkillsTeam PlayerAttention to DetailProblem-Solving

Tools & Technologies

CMiCSmartBarrelE-TimeMicrosoft Office SuiteUKG Pro

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

PayrollTimekeepingLabor LawsEmployee Information ConfidentialityHR Compliance

About the role

Key responsibilities & impact

Perform a variety of timekeeping duties, including leading weekly and biweekly reconciliation of timecards.
Monitor clock-in/out activity for craft hourly employees.
Coordinate data entry for new hires, rehires, terminations, rate changes, and other HR updates to ensure timely delivery to the Gray Construction payroll team.
Enter and process per diem in CMiC; ensuring that amounts uploaded accurately reflect information.
Review payroll reports for accuracy, correcting errors as needed.
Assist with the timely filing of payroll-related taxes.
Processes check adjustments and shortages.
Verifies and enters vacation, sick, and holiday pay.
Provide payroll support to NexGen employees and third-party craft personnel.
Review craft timecards for unapproved punches and resolve discrepancies with project approvers.
Process weekly craft payroll, including running reports, managing rate changes, and handling per diem requests.
Process terminations for team members in UKG Pro, ensure proper documentation and compliance with best practices, and escalate any concerns or risks to HR Manager.
Ensure compliance with company policies, procedures, and global standards.
Maintain confidentiality of payroll records and sensitive employee information.
Plan, organize, and execute assignments as directed.
Meet expectations for attendance and punctuality.
Processes unemployment claims, employment verifications, garnishments and child support.
Perform other duties as assigned.

Requirements

What you’ll need

High School Diploma or GED and 2 years of experience in payroll and timekeeping required.
Proficiency in using payroll software and Microsoft Office Suite.
Experience with CMiC, SmartBarrel and E-Time preferred.
Excellent analytical and problem-solving skills.
Strong attention to detail and ability to multitask.
Proficient in Microsoft Office, including Excel (formulas, sorting, filtering, pivot tables, etc.), PowerPoint, Word, Outlook.
Knowledge of state and federal labor laws and regulations is a plus.
Strong communication skills and a high degree of confidentiality.
Ability to prepare and write routine correspondence.
Ability to calculate mathematical figures such as addition, subtraction, multiplication, and division.
Ability to present information and respond to questions from groups of managers, clients, customers, and co-workers.
Must possess strong customer service skills.
Ability to work in a team environment, strong team player.
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.

Benefits

Comp & perks

Bilingual- Spanish speaking is highly preferred.