Dentons

Manager

• Collaborate with the trial teams to identify key case issues and themes to simplify complex concepts through visual exhibits.
• Collaborate with our attorneys, paralegals, and clients to develop the best visual approaches to advance their case strategy by applying critical thought and analytical skill to the development and use of litigation graphics.
• Effectively design visual presentations that support the overall case strategy and meet specific case needs.
• Develop and present graphics to clients while providing strategic recommendations/coaching regarding style and effective communication when using visual demonstratives.
• Manage day-to-day activities of graphic projects as required by the engagement.
• Forge, manage, and maintain high-level relationships with our partners, and at times, our clients.
• Enhance operational effectiveness of the team by emphasizing cost containment, timely service, high productivity and high quality.
• Consult and advise attorneys and their clients on the most effective and persuasive way to present evidence to judges, jurors and other triers of fact.
• Work directly with attorneys and other members of legal teams to seamlessly prepare evidence for trial, arbitrations, hearings and pre-trial research events.
• Perform quality control checks on all client deliverables.
• Assist with the development of analytical graphics.
• Collaborate with other Firm departments (e.g., Marketing and Business Development, Finance, HR) to develop and deliver presentations that communicate key initiatives, performance metrics and strategic priorities of Dentons US.
• Support the design and production of presentations for annual partner meetings, executive briefings, and other high-level Frm events, ensuring consistency with the Firm’s brand and messaging.
• Advise department leaders on best practices for presenting complex information to senior audiences, including partners and executive leadership.
• Coordinate with stakeholders to gather content, align messaging, and tailor presentations to the needs of diverse audiences across the firm.
• Ensure all presentations for Firmwide meetings meet high standards of clarity, impact, and professionalism.
• Provide coaching and feedback to presenters to enhance delivery and audience engagement.
• Maintain a repository of presentation templates and resources for use across departments, promoting efficiency and consistency.

Manager, Litigation Creative Services

Administrative Assistant

• Responsible for document preparation, editing, file maintenance and, client billing
• Work with timekeepers, input time entry, file electronic court filings, pleadings, and process mail
• Client contact in person and over the phone
• Travel arrangements and reimbursements
• Handles administrative confidential/sensitive firm and/or client information
• These duties may be ongoing or ad-hoc in nature
• Other duties as may be assigned to fully meet the requirements for this position

Legal Administrative Assistant

Human Resources

• Manage end-to-end payroll processing, including monthly payroll runs, adjustments, reconciliations, and statutory submissions
• Ensure timely and accurate processing of salaries, bonuses, claims, deductions, and reimbursements
• Oversee work pass administration, including renewals, cancellations, and related reporting
• Ensure payroll practices comply with employment laws, tax regulations, and internal policies
• Prepare payroll reports and analyses for management, audits, and regulatory purposes
• Liaise with external vendors, payroll providers, and government agencies as required
• Oversee HR operational activities across the employee lifecycle, including onboarding, offboarding, and employee movements
• Maintain accurate and up-to-date employee records in HR systems and personnel files
• Support the implementation and administration of HR policies, procedures, and operational workflows
• Prepare HR operations–related communications and documentation for employees and stakeholders
• Manage employee claims, benefits administration, and government grants or subsidies
• Manage the end-to-end process for Practising Certificate application and renewal
• Prepare operation related budgets
• Maintain data accuracy and integrity across HR and payroll systems
• Review payroll and HR operational processes to identify gaps, risks, and improvement opportunities
• Support HR system enhancements, configuration changes, and system efficiency initiatives
• Lead, coach, and supervise HR payroll and operations team member to ensure consistent service delivery
• Allocate work, set priorities, and monitor performance to meet operational deadlines
• Provide guidance and training to team members on payroll processes, HR policies, and compliance requirements
• Support team development through performance feedback, coaching, and knowledge sharing
• Act as an escalation point for complex payroll and HR operational issues

Assistant Manager, Human Resources

• Provide support to our Practice Support Executives to deliver a high-quality service focusing on process-based tasks/activities and general administrative support to our fee-earners and Practice Support Executives (PSEs).
• Scheduling routine diary arrangements.
• Booking meeting rooms and arranging video conference calls.
• Arrangement of routine travel arrangements.
• Obtaining and arranging foreign currency.
• Set up and maintain paper and electronic filing systems.
• Routine Email filing with supervision from the PSE.
• Interface with other business services teams and ownership of resolving any routine business operations problems.
• Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
• Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.
• Assisting with billing process (using 3E as required) including completion of narratives.
• Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
• Processing expenses/invoices using Emburse.
• Supporting completion of NBI forms.
• Arranging routine conflicts and AML checks.
• Ensuring all parties lists and contact lists are prepared and kept up to date.

Financial Planning and Analysis

• Lead the annual budgeting, forecasting, and long-range planning processes for the Europe region
• Develop and maintain financial models to support strategic initiatives, pricing decisions, and growth plans
• Analyze revenue, cost drivers, utilization, realization, and profitability by country, practice group
• Prepare presentations for the Europe top management, Europe Board etc.
• Prepare monthly management reports and variance analysis
• Provide clear commentary on financial performance versus budget and forecast
• Monitor KPIs relevant to legal operations, including billable hours, leverage, margins, and collections
• Improve FP&A processes, tools, and reporting efficiency
• Support enhancements to financial systems and reporting tools
• Ensure data integrity and consistency across financial reports
• Conduct scenario and sensitivity analyses related to market conditions and cost structures
• Support office expansion, or strategic investment evaluations as needed

Financial Planning & Analysis Manager

• Performing day-to-day activities and ad hoc tasks related to finance data updates/corrections
• Control of what is already done, what is pending, mastering their work schedule up until the monthly closing
• Assistance in resolving client queries
• Cooperation with other team members and departments
• Ensuring quality standards are being met / service excellence
• Support and participation in assigned campaigns, initiatives and internal projects
• Comply with the firm's policies, internal procedures, and any other legal obligations, and effectively address risks to the firm where those risks relate to this role
• Support in shaping the top quality level of services
• Collaborate with Local Finance teams and collect regular feedback
• Build know-how, create instructions, procedures and maintain documentation

Finance Data Administration Specialist

• Provide support to Practice Support Executives to deliver high-quality service focusing on process-based tasks/activities
• Routine Organisation and Planning
• BD and Client Relationship Administration
• Financial Administration
• Matter Opening Administration
• General Administration
• Scheduling routine diary arrangements
• Booking meeting rooms and arranging video conference calls
• Arrangement of routine travel arrangements
• Obtaining and arranging foreign currency
• Set up and maintain paper and electronic filing systems
• Routine Email filing with supervision from the PSE
• Interface with other business services teams and ownership of resolving any routine business operations problems
• Supporting internal processes to ensure CRM databases up to date
• Assisting with billing process
• Supporting fee-earners with closing InTapp entries
• Supporting completion of NBI forms
• Arranging routine conflicts and AML checks
• Ensuring all parties lists and contact lists are prepared and kept up to date

Collections

• Supports the Firm’s collection processes and account maintenance for assigned clients and complex matters.
• Provides professional, timely, and thoughtful client service while assisting with routine and moderately complex collection matters.
• Works closely with billing attorneys, Credit Managers, and professional staff to follow up on outstanding accounts and help facilitate resolution.
• Communicates directly with Firm clients regarding account inquiries, payment status, and billing concerns, escalating sensitive issues as appropriate.
• Assists in preparing collection-related reports, documentation, and account analyses for internal stakeholders.
• Maintains accurate and up-to-date records of client communications and collection activity in Firm systems.
• Serves as a point of coordination between internal teams to ensure consistent and effective collection efforts.
• These duties may be ongoing or ad hoc in nature. Other duties as may be assigned to fully meet the requirements of the position.

Senior Credit Coordinator, Collections

Risk

• Representing the Risk Europe team in the role of Risk Assistant Team Leader guiding the Risk Assistant as they serve as the gateway to the regional risk team and first point of contact for lawyers as well as business support professionals.
• Coordinating with the Risk and AML Team Leaders in relation to common issues identified coming to or from Risk, inputting into the Risk departments development of improvements, liaison of the Risk Assistants to the EDS team.
• Closely collaborating with lawyers and legal assistants with respect to requests addressed to Risk Europe team, providing guidance on the request submission process, outstanding information, and documentation, amending client and matter records, and conducting basic checks on provided information.
• Conducting assigned tasks such as managing and monitoring of a shared Risk Europe email inbox, AML inbox, responding to email inquiries, setting priorities on incoming requests, and notifying the team, providing status updates, supporting the team in basic anti-money laundering searches, and checks on corporations.
• Management of information within internal systems including Information Barriers, clone requests, third party payor enquiries amongst others.
• Providing system support to conflicts, AML, and other team as admins of the Intapp Open and SharePoint risk wiki.
• Supporting the team and risk management on ad hoc tasks such as involvement in training of legal assistants, technology upgrades etc.

Risk Assistant Team Leader

• Supports the Firm’s collection processes and account maintenance for assigned clients and matters.
• Provides professional, timely, and thoughtful client service while assisting with routine and moderately complex collection matters.
• Works closely with billing attorneys, Credit Managers, and professional staff to follow up on outstanding accounts and help facilitate resolution.
• Communicates directly with Firm clients regarding account inquiries, payment status, and billing concerns, escalating sensitive issues as appropriate.
• Assists in preparing collection-related reports, documentation, and account analyses for internal stakeholders.
• Maintains accurate and up-to-date records of client communications and collection activity in Firm systems.
• Serves as a point of coordination between internal teams to ensure consistent and effective collection efforts.

Credit Coordinator, Collections

Billing Specialist

• Responsible for the administration of all electronic billing clients and vendors; inclusive of documentation, training, analysis, reporting, and security.
• Maintain profile for each electronic billing vendor being utilized; inclusive of policies and contact information.
• Communicate all e-billing guidelines, and updates to key members of the Finance Team.
• Meet with billing attorney(s) or secretaries to discuss electronic billing processes.
• Generate and distribute e-billing reports on a weekly basis.
• Work within the E-billing Hub and help troubleshoot/resolve electronic billing problems.
• Update and manage client websites
• Work with Billing Coordinators and timekeepers in order to ensure compliance with all Electronic Billing Guidelines.
• Work with Collections Team to solidify proactive follow-up on aged invoices submitted electronically.
• Address all rejected invoices within two business days, once transferred from the billing coordinator.
• These duties may be ongoing or ad hoc in nature.
• Other duties as may be assigned to fully meet the requirements of the position.

E-Billing Coordinator

• Responsible for the administration of all electronic billing clients and vendors; inclusive of documentation, training, analysis, reporting, and security.
• Partner with Billing Team and Finance Department to analyze, identify, recommend, and implement enhancements, management reports, and troubleshooting electronic billing issues.
• Maintain profile for each electronic billing vendor being utilized; inclusive of policies and contact information.
• Communicate all e-billing guidelines, and updates to key members of the Finance Team.
• Meet with billing attorney(s) or secretaries to discuss electronic billing processes.
• Generate and distribute e-billing reports on a weekly basis.
• Offer constructive solutions to reduce or eliminate electronic billing inefficiencies.
• Work within the E-billing Hub and help troubleshoot/resolve electronic billing problems.
• Update and manage client websites
• Work with Billing Coordinators and timekeepers in order to ensure compliance with all Electronic Billing Guidelines.
• Work with Collections Team to solidify proactive follow-up on aged invoices submitted electronically.
• Address all rejected invoices within two business days, once transferred from the billing coordinator.
• These duties may be ongoing or ad hoc in nature. Other duties as may be assigned to fully meet the requirements of the position.

Senior E-Billing Coordinator

Administration

• Using the Firm's global conflicts and new matter opening system and other internal/external systems to review and analyse data.
• Reviewing and clearing low complexity conflict checks, this includes managing legal and commercial issues across the Dentons network and the consideration of potential business conflicts in line with Dentons global strategies.
• Taking ownership of conflict checks throughout the entirety of the conflict checking process from the initial review through to conflicts clearance.
• Providing clear and concise escalations to senior members of the team when required.
• Identifying sanctions related issues and escalating as required to the Financial Crime Team.
• Adhering to Dentons' internal compliance policies and procedures.
• Engaging in discussions with fee earners to ascertain the presence of any legal or commercial conflicts or confidential information issues, and if so possible resolutions.
• Ensuring internal conflict flags are up to date and relevant.
• Creation and ongoing management of information barriers.
• To help ensure that the daily high-volume workflow is progressed in a timely manner and in line with agreed timelines.
• Dealing with the ongoing management of matters.
• Assisting with Department Projects and Initiatives.
• Helping with other duties that may be assigned to fully meet the requirements of the position.

Conflicts Administrator

• Day ‑ to ‑ day accounting operations, including journals, accruals and prepayments.
• Ledger maintenance and ensuring compliance with accounting standards (AASB/IFRS).
• Prepare daily cash flow reports, monitor cash movements, and provide recommendations based on cash flow outcomes to support decision making.
• Complete month ‑ end close process including monthly P&L reviews, variance analysis, and commentary against budgets
• Assist in the preparation of board reporting packs and management reporting
• Review all monthly balance sheet reconciliations and supporting schedules prepared by junior team members.
• Provide financial information and analysis to support budgeting and forecasting.
• Ensure compliance with accounting standards, internal controls, and firm policies, as well as tax compliance and other statutory obligations,
• Coordinate external audit activities and prepare audit documentation.
• Mentor junior team members, providing guidance and review of their work.
• Deliver end ‑ to ‑ end Partner Services, including onboarding, offboarding, and all weekly, monthly, quarterly, and annual processes.
• Manage the Partner Services inbox, ensuring timely, accurate, and service ‑ focused responses.
• Maintain and assist with partner remuneration, benefits, documentation and records.
• Process monthly and quarterly partner ‑ related transactions such as drawings and top ‑ ups, ensuring compliance with ATO PCG rule 2021/4.
• Support year ‑ end profit distribution and tax ‑ related processes, including preparing annual partner tax packs statements, draw and top up statements, and dividend entitlements calculations.

Manager, Litigation Creative Services

Legal Administrative Assistant

Assistant Manager, Human Resources

Administrative Assistant

Financial Planning & Analysis Manager

Finance Data Administration Specialist

Administrative Assistant

Senior Credit Coordinator, Collections

Risk Assistant Team Leader

Risk Assistant Team Leader

Credit Coordinator, Collections

E-Billing Coordinator

Senior E-Billing Coordinator

Conflicts Administrator

Senior Financial Accountant