Davis Polk & Wardwell LLP

Content Marketing Manager

• Create compelling, on-brand copy for a variety of audiences
• Edit announcements of the firm’s work for internal and external distribution in a fast-paced daily review process with Business Development colleagues
• Proofread various content to ensure adherence to firm style and editorial guidelines
• Draft, edit and revise content across the firm’s public website, including practice pages and lawyer bios
• Help implement website updates to align with GEO best practices
• Assist in regular refreshes of firm brochures and other printed collateral
• Track changes to clients’ marketing restrictions and perform audits of the website and marketing materials to ensure compliance

Content Specialist

Public Relations

• Helping to direct the litigation media strategy for the firm’s litigation practice groups
• Supporting day-to-day media relations relating to litigation
• Developing and maintaining relationships with key business, legal and trade journalists
• Providing counsel to lawyers on messaging and interview preparation
• Collaborating with business development and partners to highlight significant litigation victories
• Assisting with submissions for litigation-related awards
• Drafting press releases and other external announcements
• Researching opportunities for bylined articles
• Drafting content for the firm’s external website

Public Relations Specialist – Litigation

Paralegal

• Responsible for general case maintenance and case support
• Prepares motion papers, court filings, and correspondence
• Organize, review and maintain documents and case files
• Assist attorneys with preparation of materials for depositions, trials and arbitrations
• Overtime and travel may be required

Senior Paralegal, Litigation

Events

• Plan and coordinate all logistics related to a wide variety of Firm-sponsored events including conferences, seminars, roundtables, offsite retreats, dinners, receptions and activity-based events for clients/prospective clients and lawyers
• Oversee all aspects and logistics of the lifecycle of the event such as site selection, contract negotiation, menu selection, audio visual, development of invitee lists, management of the invitation process, event materials, décor, onsite staffing and logistics, transportation, and post-event follow-up
• Oversee and manage on-site logistics and details of large-scale signature events and offsite retreats, as needed
• Develop working relationships with venues, event contacts and site vendors
• Collaborate with lawyers and business services staff to conceptualize events and curated experiences based on client objectives and business development needs
• Collaborate with other business services teams to develop and execute their events, such as Professional Development, Alumni and Inclusion & Engagement
• Work with Events team and other business services teams on successful planning and execution of the firm’s Annual Partners’ Meeting
• Research and source appropriate venues at various locations, primarily in Washington, D.C. and surrounding areas
• Coordinate site visits and advise on venue recommendations
• Negotiate contracts and pricing with venues and vendors
• Execute electronic invitation development, mailing lists, and track RSVPs
• Contribute to venue database, firm-wide events calendars and spreadsheets
• Coordinate logistics with internal Conference Services team including room and food set-ups, Audio Visual and decor, for client-facing events held at the firm
• Assist with coordination of client gifting as needed and corresponding activity tracking
• Assist with annual luxury suite at Northwest Stadium as well as handle tickets for client entertainment.

Events Specialist

Legal Assistant

• Schedule applicants for interviews
• Greet applicants upon arrival and provide office tours
• Enter and maintain accurate candidate information in the recruitment database (viDesktop)
• Assist with NALP and NYCRA-sponsored programs
• Contribute to cross-workstream recruiting projects
• Seasonal assistance with recruiting season and summer programs

Legal Recruiting Assistant

Manager

• Own the post day 1 onboarding and integration experience for Business Services hires through the first 90 days of employment
• Design and manage role and level specific integration plans for Business Services professionals, with enhanced support for senior and priority hires
• Coordinate stakeholder introductions, integration touchpoints, and milestone reviews to support early engagement and performance readiness
• Partner cross functionally with Business Services leadership, Human Resources, Learning & Development, and other departments to ensure a seamless integration experience
• Collaborate with Talent Acquisition on the rollout and scaling of day 1 firm orientation across additional U.S. offices
• Leverage firm competencies and Business Services career frameworks to support consistent, high quality integration experiences
• Develop onboarding and integration materials, including plans, guides, templates, communications, and manager toolkits for Business Services roles
• Coach people managers on best practices for integrating and developing new hires
• Identify relevant metrics and analyze data to assess onboarding effectiveness, participation trends, and early indicators of success
• Identify gaps in onboarding workflows and lead cross functional solutions to improve the Business Services employee experience for new hires
• Support special projects and initiatives within the Business Services Talent Management team as assigned

Manager, Business Services Talent Integration

Digital Marketing

• Own the webinar workstream end-to-end
• Gather and send out easy-to-read email data reports
• Serve as the go-to person for the firm email marketing platform
• Run the logistics for webinars
• Help Practice Coverage teams build and clean their target contact lists

Digital Marketing Coordinator

• Responsible for general case maintenance and case support
• Works directly with attorneys, clerks, and other firm support departments
• Prepares motion papers, court filings, and correspondence
• Organizes, reviews and maintains documents and case files
• Conducts electronic document reviews and conducts searches of production databases for documents
• Assists attorneys with preparation of materials for depositions, trials and arbitrations
• Organizes and maintains electronic record of deposition transcripts, videos

Learning and Development

• Manage calendars and coordinate meetings, including scheduling, conference room reservations, catering, audiovisual needs, invitations, and RSVP tracking.
• Assist with attorney rotations, lateral onboarding and integration, and professional development programs.
• Prepare, revise, format, and distribute correspondence, presentations, annual review materials, and other departmental documents.
• Maintain associate and counsel vacation calendars, internal distribution lists, and practice group email groups.
• Assist with updates to the Firm's intranet pages to ensure content remains current and accurate.
• Prepare and distribute weekly and ad hoc reports, including attorney hours, staffing, utilization, and other practice group metrics.
• Track attorney arrivals and coordinate onboarding activities.
• Coordinate logistics for practice group meetings, trainings, networking events, receptions, and social gatherings.
• Attend events as needed to provide on-site support.

Assistant, Professional Development

Compliance

• Support and help maintain the Firm’s Information Security Management System (ISMS), including contributing to ISO 27001 compliance and annual recertification efforts.
• Manage day-to-day execution of the Firm’s client security assessment process, including gathering documentation, tracking questionnaires, and coordinating responses with internal teams.
• Support third-party vendor risk assessments, including reviewing questionnaires, SOC reports, and supporting security documentation.
• Assist in conducting internal IT risk assessments by gathering information from business and IT stakeholders to identify risks, document findings, and support development of risk treatment plans.
• Support disaster recovery (DR) testing activities, including coordination, documentation, and tracking of results and action items.
• Execute user access recertification processes for standard and privileged accounts, including tracking completion and escalating issues as needed.
• Track and follow up on remediation efforts related to findings from client assessments, internal audits, penetration tests, and other security reviews.
• Support the ongoing use of tools supporting vendor risk management and compliance processes.
• Perform other duties as assigned.

Risk and Compliance Analyst

• Work closely with the NY-based PD team supporting attorneys in DC
• Monitor attorneys’ availability and utilization, as well as assist with staffing attorneys as needed
• Advise associates and counsel on professional development goals and progress
• Work with the PD team to coordinate the performance evaluation process for DC associates and counsel
• Track and facilitate the realization of Professional Development Priorities identified during year-end review process
• Meet regularly with DC-based attorneys to monitor morale, answer questions, and address any concerns
• Manage mentorship program for DC associates
• Manage re-integration and conduct check-ins for attorneys returning from leave or secondment
• Make recommendations for improving associate recruiting and retention
• Collaborate with Recruiting and HR to conduct orientation for lateral attorneys
• Conduct regular check-ins with lateral attorneys
• Work with PD team to track admission to the DC bar
• Work with practice group leaders, knowledge management team and other PD managers to identify training needs and skill gaps

Professional Development Specialist

Financial Planning and Analysis

• Support the annual rate arrangement process, via the consolidation and distribution of historical data (time value, hours, billings, etc.)
• Compile historical client, matter, and practice group performance to help support pricing decisions and profitability assessments
• Collaborate with partners, business development and accounting to support client and pricing initiatives
• Utilize Oracle and other financial reporting tools to extract data and prepare financial reports
• Provide analysis on financial performance, utilization, realization, leverage, profitability, and other KPIs
• Participate in process improvement initiatives to enhance the pricing and related financial analysis capabilities
• Identify opportunities to automate and standardize recurring pricing analysis and reporting using Excel and other analytical tools (Tableau)
• Various ad-hoc projects

Financial Analyst

Human Resources

• Provide secretarial, technical and organizational assistance to the CHRO
• Proactive calendar management (schedule in-person/virtual meetings, send outlook invitations, track RSVPs)
• Arrange conference room reservations, catering and AV requests
• Answer and place telephone calls professionally and take accurate and complete messages for the CHRO
• Arrange domestic/international travel
• Prepare and submit expenses reports
• Prepare, secure necessary approvals, and process department invoices
• Draft, review and send communications on behalf of the CHRO
• Conduct ad hoc research and assist with special projects
• Support HR department wide initiatives and events
• Assist with other responsibilities and projects as assigned

Assistant, Human Resources

• Lead the day-to-day operations of the Conflicts Department
• Manage a team of conflicts analysts primarily based in New York
• Oversee conflicts operations and search quality
• Serve as an escalation point for complex or sensitive matters
• Review and provide feedback on conflicts searches performed by staff
• Take initiative in developing, documenting, and maintaining conflicts department procedures
• Identify trends impacting turnaround time, accuracy, and efficiency
• Manage, train, and coach conflicts analysts
• Conduct conflict of interest searches for all Davis Polk offices
• Manage relationships with the Firm’s conflicts technology providers

Manager, Conflicts

Administration

• Manage conference room scheduling, ensuring rooms are booked, clean, and fully prepared for meetings.
• Coordinate conference room services, including catering, IT support, facilities, and other meeting logistics.
• Oversee visitor offices, including reservations, administrative support, car service, messenger service, and supply management.
• Schedule recurring departmental meetings and luncheons.
• Provide reception support as needed, ensuring calls and visitors are handled professionally.
• Generate daily reports related to visitors, catering services, meetings, and events.
• Partner with the Director of Administration (DOA) on workplace operations, staffing updates, scheduling changes, and process improvements.
• Conduct weekly reviews of upcoming conference room and visitor reservations.
• Enter visitor information into the security system, validate guest parking, and coordinate temporary building access.
• Collaborate with the events team to identify venues and assist with planning firm events.
• Provide on-site event support, including site visits and event coordination.
• Help ensure the physical workplace operates efficiently by partnering with the DOA on office operations.
• Coordinate with building management, engineers, and vendors to identify and resolve facility issues.
• Manage vendor relationships, ensuring Certificates of Insurance (COIs) are current and coordinating routine maintenance and inspections.
• Lead office and building shutdown procedures when required.
• Oversee office supply inventory, ordering, storage, and distribution.
• Monitor the office for maintenance issues (e.g., leaks or repairs) and coordinate timely resolution with building management and vendors.
• Assist with employee seating assignments, office moves, and space planning initiatives.
• Support long-term office space planning projects.
• Coordinate pantry services, including water, coffee, beverages, and snacks.
• Partner with the copy center to maintain appropriate inventory levels of paper and toner and ensure equipment maintenance schedules are followed.

Content Specialist

Public Relations Specialist – Litigation

Senior Paralegal, Litigation

Events Specialist

Legal Recruiting Assistant

Manager, Business Services Talent Integration

Digital Marketing Coordinator

Senior Paralegal, Litigation

Assistant, Professional Development

Risk and Compliance Analyst

Professional Development Specialist

Financial Analyst

Assistant, Human Resources

Manager, Conflicts

Office Administration Coordinator