Events Specialist

Davis Polk & Wardwell LLP

Events Specialist planning and managing marketing and event activities for Davis Polk’s Washington, DC and New York offices. Collaborating with multiple teams to execute client appreciation and networking events.

Posted 7/24/2026full-timeWashington • Washington • 🇺🇸 United StatesMid-LevelSenior💰 $100,000 - $120,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event planning and logistics management, with a strong focus on client engagement and collaboration. Proficient in contract negotiation, venue selection, and the execution of large-scale events while maintaining high attention to detail and organizational skills.

Highest-signal resume keywords

Event PlanningContract NegotiationLogistics ManagementMicrosoft Office ProficiencyInterpersonal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event CoordinationSite SelectionMenu SelectionAudio Visual ManagementInvitation Process ManagementPost-Event Follow-UpProject PrioritizationResearch AbilitiesAttention to DetailOrganizational Skills

Soft Skills

Strong Interpersonal SkillsExcellent Oral CommunicationExcellent Written CommunicationProfessional DemeanorProactive Self-Starter

Tools & Technologies

CRM Database (InterAction)VutureMicrosoft OutlookMicrosoft PowerPointMicrosoft ExcelMicrosoft Word

Industry Keywords

Event Lifecycle ManagementClient EngagementBusiness DevelopmentVenue Database ManagementClient Entertainment

About the role

Key responsibilities & impact

Plan and coordinate all logistics related to a wide variety of Firm-sponsored events including conferences, seminars, roundtables, offsite retreats, dinners, receptions and activity-based events for clients/prospective clients and lawyers
Oversee all aspects and logistics of the lifecycle of the event such as site selection, contract negotiation, menu selection, audio visual, development of invitee lists, management of the invitation process, event materials, décor, onsite staffing and logistics, transportation, and post-event follow-up
Oversee and manage on-site logistics and details of large-scale signature events and offsite retreats, as needed
Develop working relationships with venues, event contacts and site vendors
Collaborate with lawyers and business services staff to conceptualize events and curated experiences based on client objectives and business development needs
Collaborate with other business services teams to develop and execute their events, such as Professional Development, Alumni and Inclusion & Engagement
Work with Events team and other business services teams on successful planning and execution of the firm’s Annual Partners’ Meeting
Research and source appropriate venues at various locations, primarily in Washington, D.C. and surrounding areas
Coordinate site visits and advise on venue recommendations
Negotiate contracts and pricing with venues and vendors
Execute electronic invitation development, mailing lists, and track RSVPs
Contribute to venue database, firm-wide events calendars and spreadsheets
Coordinate logistics with internal Conference Services team including room and food set-ups, Audio Visual and decor, for client-facing events held at the firm
Assist with coordination of client gifting as needed and corresponding activity tracking
Assist with annual luxury suite at Northwest Stadium as well as handle tickets for client entertainment.

Requirements

What you’ll need

Bachelor’s degree from a four-year college or university
At least six years’ experience (excluding internships) in event planning or relevant professional environment required
Strong interpersonal skills, excellent oral and written communication skills, and research abilities are fundamental
Extremely professional demeanor and possessing good judgment in time sensitive situations
A proactive self-starter, able to accept direction and work collaboratively on a team, with individuals in all roles within the organization, as well as independently as needed
Very strong attention to detail and excellent organizational skills
Ability to handle and prioritize multiple projects and deadlines
Highly motivated and conscientious, with a strong interest in learning and participating in ways beyond the immediate job description
Demonstrated ability to interact with Firm members at all levels and exercise confidentially and discretion.
Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
Knowledge of CRM database (InterAction, etc.) and Vuture preferred.

Benefits

Comp & perks

Competitive salary
Comprehensive benefits package