Covivio

Financial Planning and Analysis

• Support in preparing regular reports and overviews as decision-making materials
• Close collaboration with the finance departments in Germany and France to prepare decision-making documents
• Preparation of specific presentations for the company’s shareholders
• Participation in cross-functional strategic projects

Working Student – Strategy, Financial Analyst

System Administrator

• Administration, maintenance and further development of Windows and Linux servers
• Operation and monitoring of Hyper-V virtualization environments
• Implementation, operation and optimization of Microsoft Azure resources
• Administration and maintenance of Active Directory and Entra ID
• Execution of and participation in IT projects, migrations and system changes
• 1st- and 2nd-level support with a focus on server and infrastructure topics
• Implementation of IT security policies
• Creation and maintenance of technical documentation and runbooks/operational manuals
• Active collaboration with our European IT teams

IT System Administrator

• Lead and execute exciting IT projects in the area of real estate requirements management
• Design and implement new SAP processes for our real estate business and related business transactions
• Actively contribute to SAP system migrations to SAP S/4HANA or, where necessary, to custom development using ABAP, SAP Fiori, etc.
• Work closely with internal colleagues (from France and Italy) and external partners (including PMOs and key users)
• Optimize and enhance the existing SAP landscapes in the RE-FX area

SAP REFX Professional Consultant – m/f/d

Manager

• Independent commercial/administrative management and client support for an assigned portfolio of commercial properties
• Primary point of contact for tenants and business partners, including correspondence with clients, authorities and service providers
• Drafting, reviewing and amending lease agreements and addenda, as well as handling terminations
• Property management including preliminary inspections, handovers, defect remediation and coordination of maintenance
• Regular property inspections and ensuring compliance with safety and legal obligations
• Close collaboration with the technical team and management of external service providers to improve service quality

Property Manager, Commercial Real Estate

• Central point of contact for a wide range of matters and challenges related to the management of our residential properties
• Monitoring and oversight of our property portfolio, promoting a harmonious living environment for our tenants
• Organizing and conducting tenant support, consultation, and face-to-face meetings to ensure a high level of customer satisfaction
• Responsible for apartment handovers and check-outs, including thorough documentation and communication with tenants
• Performing caretaking and maintenance duties to ensure smooth daily operations and to maintain the safety of our property portfolio

Customer Service Representative, Property Manager

• Technical management of our existing commercial properties and participation in the implementation and inspection of construction measures
• Primary on-site contact for all technical matters related to the property
• Recording, coordination and monitoring of maintenance and repair activities in our existing properties
• Monitoring of quality, costs and deadlines
• Ensuring compliance with requirements and regulations during maintenance and various inspections, including necessary defect remediation
• Liaison with authorities, experts and appointed service providers and coordination of their work
• Organization and conduct of technical site inspections across our portfolio and ensuring proper documentation
• Annual preparation and planning of budgets for CapEx and OpEx measures, including their monitoring
• Assumption of client/owner responsibilities and tasks

Technical Property Manager, ICON

Civil Engineer

• Technical maintenance and ongoing development of an assigned building portfolio
• Planning, management and supervision of renovation and modernization projects, particularly energy-efficiency measures on multi-family residential buildings
• Conducting building surveys as well as planning and cost estimation of construction measures
• Preparation of specifications (bills of quantities) and construction schedules
• Coordination of regulatory and neighborhood matters
• Coordination and monitoring of construction processes including schedule, cost and quality control
• Close collaboration with the commercial department
• Communication with tenants, contractors and authorities

Architect/Civil Engineer/Construction Manager – Existing Residential Properties

Recruitment

• Planning and booking hotels, rooms and catering for trainings and workshops
• Administrative maintenance and management of training and seminar information in our systems
• Preparation of certificates and processing of budget lists and requests
• Support of the entire onboarding process for new employees
• Organization of welcome events and materials to ensure a successful start
• Coordination of appointments and processes in consultation with the relevant departments
• Active participation in projects related to personnel development and recruiting

HR Development and Recruiting Specialist

• Responsible for planning, managing and implementing tenant fit-outs and complex interior construction projects
• Overall control and coordination of construction sites and external facility management service providers
• Ensuring compliance with deadlines, budgets and defined quality standards across all project phases
• Comprehensive technical oversight of a single property with a clear focus on sustainable value development
• Professional handling, documentation and consistent follow-up of warranty claims and defects
• Central interface between tenants, external service providers and internal stakeholders

Technical Property Manager – Flagship Project Alexanderplatz

Sales

• Support of the entire sales process, in particular:
• Sales preparation: preparing and organizing property sales (privatizations, project developers, land plots)
• Preparation and review of property documentation and creation of digital sales files
• Coordination with brokers/agents, notaries and internal specialist departments
• Drafting and reviewing contract documents, participation in notarizations
• Monitoring the sales process
• Sales follow-up: commercial/administrative processing after contract signing up to transfer of ownership
• Communication with buyers, agents, notaries and internal departments
• Monitoring receipt of purchase payments and receivables management

Sales Administrator – Real Estate

• Administrative and commercial management of a defined property portfolio, serving as the primary point of contact for our clients' concerns
• Active participation in portfolio development
• Correspondence with our clients, service providers, legal representatives, authorities, etc.
• Handling of termination processes (lease terminations)
• Conducting preliminary inspections, final inspections on termination, and handovers after re-letting
• Processing and management of defects and maintenance issues
• Regular portfolio inspections and responsibility for ensuring continuous property safety and compliance
• Collaboration with the technical team
• Close cooperation with external service providers (especially caretakers/janitorial staff, tradespeople, etc.)
• Ongoing data maintenance

Real Estate Specialist, Property Manager

• You ensure that rent increases are implemented in a legally compliant, transparent and socially responsible manner.
• In doing so, you work closely with internal departments and external partners and actively contribute to the financial development of our residential portfolio.
• Review and implementation of rent increases in accordance with legal and contractual requirements
• Communicating with tenants about rent adjustments
• Preparation of rent increase letters and documentation of transactions
• Cooperation with internal departments and external partners
• Support in the further development of digital tools in rent management

Real Estate Specialist, Property Manager – Rent Management

• Independently plan and execute maintenance and modernization measures for our residential and commercial properties as well as for large-scale construction projects for an assigned portfolio in Mülheim an der Ruhr and Essen
• Prepare construction schedules, specifications/tender documents, and assist with contract award processes
• Monitor construction projects, execution quality, and subcontractors' deadlines
• Monitor warranties/defects liability of our existing properties and ensure safety, health, and environmental protection on site
• Support achieving our climate targets by actively contributing to the energy optimization of the building portfolio
• Work closely with our landlords, property managers and client advisors

Construction Manager, Civil Engineer, Construction Technician – Maintenance & Modernization – Residential Properties

Accounting Manager

• Mitverantwortung für konzernrechnungslegungsbezogene Analysen und Ad-Hoc-Bilanzierungsanfragen nach HGB und IFRS
• Unterstützung bei der Erstellung eines Bilanzierungshandbuchs
• Mitwirkung bei der Implementierung neuer IFRS-Standards
• Analyse bestehender rechnungslegungsbezogener Prozesse und Identifikation von Verbesserungspotentialen mit Unterstützung der IT und des operativen Teams
• Durchführung von Sonderprojekten (bspw. Analysen von konzerninternen Verrechnungen) für unseren Vorstand und der Geschäftsführung
• Unterstützung bei Jahresabschlusstätigkeiten (Monats-, Quartals und Jahresabschluss)

Referent Accounting – Rechnungswesen

• Technical supervision of our commercial portfolio properties and participation in the implementation and inspection of construction measures
• Primary on-site contact for all technical matters related to the property
• Recording, coordination and monitoring of maintenance and repair activities in our properties
• Quality, cost and schedule control
• Monitoring requirements and regulations for maintenance and various inspections, including managing necessary defect remediation
• Coordination with authorities, surveyors/experts and contracted service providers and overseeing their work
• Organization and conduct of technical inspections across the portfolio and ensuring proper documentation
• Annual budgeting and planning for CapEx and OpEx measures, including ongoing monitoring
• Fulfillment of client/project-owner duties and responsibilities