20four7VA

Administrative Assistant

• Answer and manage incoming phone calls in a professional and timely manner.
• Respond to general inquiries from patients or healthcare providers.
• Maintain clear and professional communication with clients and internal staff.
• Perform medical administrative tasks with high accuracy and efficiency.
• Maintain and update Electronic Medical Records (EMR) systems.
• Organize documentation and maintain accurate administrative records.
• Monitor and respond to emails related to patient care or referrals.
• Process referrals from medical practitioners promptly and accurately.
• Collaborate with internal team members to support daily clinic operations.

Medical Administrative Assistant

Ecommerce

• Manage and optimize product listings within Walmart Seller Center
• Maintain accurate product catalog data
• Improve listing quality and manage pricing updates
• Support smooth SKU and bundle setup
• Correct missing or inaccurate product information
• Ensure compliance with Walmart marketplace guidelines
• Create and manage bundle product listings
• Maintain organized SKU structures aligned with internal systems
• Update bundle components based on inventory changes

Ecommerce Virtual Assistant – Catalog & Listings Manager

Lead Generation

• Manage and maintain project calendars, timelines, and progress tracking.
• Coordinate scheduling between clients, vendors, subcontractors, and internal teams.
• Track tasks and follow up to ensure deadlines are met.
• Prepare and organize documents such as proposals, scopes of work, and reports.
• Maintain well-organized digital files, including contracts, change orders, and communications.
• Assist in coordinating client meetings, walkthroughs, and project updates.
• Conduct outbound calls to qualified leads to schedule consultations.
• Maintain accurate records of leads, activities, and outcomes in the CRM.
• Track follow-ups and ensure no leads are missed.
• Support overall business development efforts through consistent outreach.
• Communicate professionally with clients, vendors, and internal team members.
• Provide updates and follow-ups to ensure smooth project execution.

Project Coordination, Lead Generation Virtual Assistant

Executive Assistant

• Edit and produce engaging short-form videos for Instagram and TikTok using CapCut
• Add text overlays, animations, sound effects, and pacing to create visually compelling content
• Transform raw footage or ideas into clear, engaging social media content
• Assist with website updates and basic content publishing
• Support PR outreach and marketing initiatives
• Create visual assets using Canva for social media and marketing materials
• Organize content schedules and marketing workflows
• Assist with posting and content coordination across platforms

Content & Marketing Virtual Assistant, Short-Form Video Focus

Social Media Manager

• Audit, edit, and update existing social media content to remove previous company branding
• Preserve engagement history and advertising data (including Meta pixel integrity)
• Review and audit existing posts across Facebook, Instagram, and LinkedIn
• Edit captions to remove or replace old company references with personal branding
• Crop or modify images to remove logos or branded elements
• Ensure consistency in tone and messaging across all platforms
• Maintain accuracy while preserving post engagement and history
• Navigate and manage Meta Business Suite (Facebook & Instagram)
• Update LinkedIn profiles (personal and business as needed)
• Assist with social media content creation and scheduling
• Engage with followers (comments, messages, basic community management)
• Support paid advertising efforts (Meta ads)

Social Media Cleanup & Marketing Support Virtual Assistant

Sales Development Rep

• Respond promptly to inbound leads via phone calls, email, and website inquiries
• Conduct outbound follow-ups with warm and cold leads
• Maintain consistent communication to keep prospects engaged
• Assess and qualify leads based on: Budget, Company size, Location, Timeline
• Identify high-quality opportunities and escalate to the sales team
• Schedule calls, demos, or consultations for the sales team
• Ensure all meetings are properly coordinated and confirmed
• Prepare and send quotes, proposals, and product/service information
• Ensure accuracy and professionalism in all outbound materials
• Log all interactions, notes, and updates in the CRM system
• Maintain clean, accurate, and up-to-date lead records
• Provide a professional, consistent, and positive experience for all prospects
• Act as a reliable first point of contact for incoming inquiries

Sales Development Representative / Lead Response Specialist

• Review, organize, and prepare photo and video files for editors
• Upload and manage media using Google Drive
• Review completed photos/videos from editors for quality assurance
• Identify obvious errors or issues and coordinate revisions with editors
• Manage client bookings and scheduling
• Coordinate shoot schedules and updates
• Ensure timely communication and organization of appointments
• Prepare and deliver final media galleries to clients
• Manage workflows inside HD Photo Hub (training provided)
• Ensure accurate and timely delivery of all client assets
• Review and perform basic updates to Matterport tours
• Assist with general administrative tasks related to daily operations
• Support process improvements and workflow organization as needed

Media Management, Client Scheduling Virtual Assistant

Bookkeeper

• Own day-to-day delivery and quality of client bookkeeping
• Lead and coach a team of bookkeepers
• Ensure monthly closes are completed on-time
• Drive consistency in reconciliations, reporting, and client communication
• Partner closely with Operations leadership
• Act as an escalation point for complex bookkeeping issues
• Oversee monthly bookkeeping execution: transaction coding, reconciliations, cleanup work, and reporting
• Ensure deadlines are met and work is audit-ready
• Review workpapers and financial reports for accuracy and completeness
• Implement strong review checklists, templates, and root-cause fixes
• Ensure timely, professional client updates and responses
• Maintain and improve SOPs/checklists; identify bottlenecks and implement solutions
• Ensure best practices in QuickBooks Online and Xero

Bookkeeping Manager

Attorney

• Maintain and manage the attorney’s calendar.
• Schedule meetings, calls, and deadlines accurately.
• Handle client intake processes and gather initial information.
• Answer and return client calls during afternoon coverage hours.
• Organize and maintain case files within Google Workspace.
• Assist with preparation of basic legal documents and correspondence.
• Support general administrative tasks related to case management.

Legal Administrative, Client Intake VA

Customer Support

• Answer incoming customer calls after business hours
• Respond to customer inquiries and relay messages accurately
• Schedule appointments, estimates, and upcoming service visits
• Communicate daily updates to business owners regarding calls, estimates, and urgent issues
• Create and send invoices once jobs are completed
• Update customer records and job details in the CRM
• Provide clear end-of-shift summaries of after-hours activity

After-Hours Virtual Front Desk / Customer Support Assistant

Video Editor

• Edit video content for multiple formats, including social media, events, and commercial use
• Work with Sony S-Log footage, including color correction and grading
• Ensure all deliverables are high-quality, accurate, and free of errors
• Adapt editing styles based on project needs and creative direction
• Review and finalize edits before submission to maintain a high standard
• Incorporate feedback and provide creative input when needed