Media Management, Client Scheduling Virtual Assistant

20four7VA

Virtual Assistant providing administrative support to a real estate photography business. Organizing media assets, managing schedules, and ensuring timely media delivery in a remote work setup.

Posted 4/16/2026part-timeRemote • 🌎 Anywhere in the WorldJuniorWebsite

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Review, organize, and prepare photo and video files for editors
Upload and manage media using Google Drive
Review completed photos/videos from editors for quality assurance
Identify obvious errors or issues and coordinate revisions with editors
Manage client bookings and scheduling
Coordinate shoot schedules and updates
Ensure timely communication and organization of appointments
Prepare and deliver final media galleries to clients
Manage workflows inside HD Photo Hub (training provided)
Ensure accurate and timely delivery of all client assets
Review and perform basic updates to Matterport tours
Assist with general administrative tasks related to daily operations
Support process improvements and workflow organization as needed

Requirements

What you’ll need

1–3+ years of experience in administrative support or virtual assistance
Strong organizational and file management skills
High attention to detail, especially in reviewing visual content
Ability to follow processes and maintain consistency
Comfortable learning new tools and platforms (training provided)
Good English communication skills (written and verbal)
Reliable, proactive, and able to work independently
Nice to Have (Not Required): Experience in real estate, photography, or media-related workflows
Familiarity with cloud storage tools (Google Drive)
Basic understanding of visual quality (photos/videos)

Benefits

Comp & perks

Competitive rates
Weekly payments
Various open roles are available
Free training and upskilling
Constant support and guidance
A vibrant community always ready to support you
And more!

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

file managementquality assurancemedia organizationphoto editingvideo editingworkflow managementMatterport toursadministrative supportvirtual assistanceprocess improvement

Soft Skills

organizational skillsattention to detailcommunication skillsreliabilityproactivityindependenceability to follow processesconsistencyadaptabilityteam coordination