Media Management, Client Scheduling Virtual Assistant
20four7VA
part-time
Posted on:
Location Type: Remote
Location: Anywhere in the World
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Job Level
Tech Stack
About the role
- Review, organize, and prepare photo and video files for editors
- Upload and manage media using Google Drive
- Review completed photos/videos from editors for quality assurance
- Identify obvious errors or issues and coordinate revisions with editors
- Manage client bookings and scheduling
- Coordinate shoot schedules and updates
- Ensure timely communication and organization of appointments
- Prepare and deliver final media galleries to clients
- Manage workflows inside HD Photo Hub (training provided)
- Ensure accurate and timely delivery of all client assets
- Review and perform basic updates to Matterport tours
- Assist with general administrative tasks related to daily operations
- Support process improvements and workflow organization as needed
Requirements
- 1–3+ years of experience in administrative support or virtual assistance
- Strong organizational and file management skills
- High attention to detail, especially in reviewing visual content
- Ability to follow processes and maintain consistency
- Comfortable learning new tools and platforms (training provided)
- Good English communication skills (written and verbal)
- Reliable, proactive, and able to work independently
- Nice to Have (Not Required): Experience in real estate, photography, or media-related workflows
- Familiarity with cloud storage tools (Google Drive)
- Basic understanding of visual quality (photos/videos)
Benefits
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
file managementquality assurancemedia organizationphoto editingvideo editingworkflow managementMatterport toursadministrative supportvirtual assistanceprocess improvement
Soft Skills
organizational skillsattention to detailcommunication skillsreliabilityproactivityindependenceability to follow processesconsistencyadaptabilityteam coordination