Legal Assistant

• Providing all administrative and clerical support for a Litigation Partner and Associates as related to their cases and clients
• Drafting and editing correspondence, memos and other legal documents
• Handling court filings, e-filings
• Facilitating meetings, depositions, client calls
• Maintaining attorney's calendars
• Coordinating with the records and conflicts departments in the opening and closing of matters
• Entering and editing attorney time as necessary

Litigation Legal Secretary

• Support attorneys with CA litigation matters
• Prepare and file state and federal court filings, including e-filings
• Manage litigation calendaring and deadlines in accordance with court rules
• Assist with pleadings, including tables of contents and tables of authorities
• Proofread and format legal documents and correspondence
• Provide administrative and litigation support across multiple matters and teams

• Provide comprehensive litigation and administrative support throughout all phases of the legal process
• Draft, review, and revise legal documents, including pleadings, motions, discovery requests and responses, subpoenas, notices, and correspondence.
• Prepare, file, and serve pleadings and discovery in compliance with court rules and applicable procedural requirements.
• Coordinate depositions, mediations, hearings, and meetings with attorneys, clients, experts, court personnel, and vendors.
• Maintain organized case files, litigation calendars, and document management systems.
• Assist with trial preparation, including assembling exhibits, trial binders, witness files, and supporting materials.
• Retrieve and organize case-related information and documents as needed for hearings and trials.
• Perform legal research using tools such as Westlaw and LexisNexis.
• Review court dockets and obtain case-related filings and information.
• Summarize discovery responses, medical records, and other case materials for attorney review.
• Support all phases of litigation, including pleadings, discovery, settlement negotiations, and trial preparation.
• Track and manage litigation deadlines, court appearances, and case schedules using case management software.
• Schedule meetings, depositions, hearings, and conferences.

Paralegal / Legal Assistant

• Prepares/transcribes legal correspondence, pleadings, memos, reports, and forms from Big Hand or other media.
• Prepares new client and/or new matter forms.
• Prepares expense reports and check requests.
• Prepares engagement letters, invoices, and other case administration documents as needed, at direction of either attorney or paralegal.
• Prepares and handles documents for E-Filing
• Inputs critical dates and deadlines into Firm’s electronic docketing system
• Schedules Depositions and Mediations
• Provides efficient workflow including the duplication, printing, mailing, and merging of documents.
• Proofreads all work for accurate content and context.
• Prepares and maintains client and office files both in electronic and paper filing systems.
• Liaises with third party vendors when necessary to coordinate services.
• Communicates with clients (via phone or email).
• Performs data entry, which includes inputting clients’ personal biographic or corporate information into firm software.
• Schedules and coordinates meetings and conferences, including greeting client and distribution of material.

• Distributes, files, and organizes internal and external agreements and correspondence.
• Manages general administrative duties – for example, answers phones, rolls calls, schedules internal and external appointments and meetings, maintains daily schedules and calendars, and handles e-mail distributions and incoming and outgoing mail, and updates contact information.
• Liaises with internal departments and external entities as needed.
• Accountable for Travel & Expense processing.
• Resolution of general administrative issues (Includes facilities, supplies, general office equipment and telecom requests).
• Greets scheduled visitors and conducts to appropriate area or person.
• Composes and prepares confidential correspondence, reports, and other documents.

• Provide administrative support to attorneys
• Prepare pleadings, discovery, and motions
• Handle e-filing in state and federal court
• Manage case management and docketing
• Participate in e-discovery and document review
• Prepare exhibits with attention to detail
• Maintain excellent organizational skills

Legal Secretary

• Provide legal and administrative support to a team of attorneys
• Create, prepare, proofread, and amend high volume complex legal documents, pleadings, including table of contents and table of authorities, letters and emails
• File pleadings with state and federal courts using various means, including electronic court filing systems.
• Calendar maintenance, such as scheduling hearings, briefing schedules, discovery deadlines, depositions, meetings, and knowledge of civil and federal court deadline filing dates, court rules, and procedures
• Prepare for and assist in trials
• Assist Paralegals in organizing case files and records maintenance
• Assist with travel arrangements upon request including car, hotel and airfare reservations, and complete attorney monthly expenses to accounting
• Administrative work, including billing, correspondence, invoices and reporting to clients

Legal Assistant – Trial & Defense

• Provide comprehensive litigation support to multiple attorneys, managing heavy and complex caseloads.
• Prepare, revise, proofread, and format pleadings, motions, briefs, discovery, and correspondence in compliance with applicable court rules.
• Prepare court filings for state, federal and appellate courts, including electronic and traditional filings.
• Coordinate travel arrangements. Prepare, submit, and track travel and expense reimbursements.
• Assist with discovery and trial support, including document production, exhibit preparation, and court filings. Support scanning, photocopying, and binder preparation as needed.
• Create and maintain filing systems and databases in compliance with office policies to ensure accurate and efficient data retrieval.
• Maintain and monitor litigation calendars, including deadlines, hearings, depositions, and trial dates.
• Perform other duties as assigned.

Legal Assistant, 3-5+ years

• Generates/composes/drafts correspondence and various legal documents and forms.
• Organizes and maintains electronic files related to current cases and various legal matters.
• Dockets and calendars legal appearances and filing deadlines.
• Provides administrative support to attorneys with depositions, medical examinations, court and arbitration hearings, and works with retained experts.
• Juggles calendar and does scheduling with follow-up tasks.
• E-file documents with the court.
• Understanding of what is happening with a file and being proactive when necessary.

Civil Litigation Legal Secretary

• Entry level position that provides secretarial and administrative support to professional legal staff
• Prepares and files legal documents, motions, pleadings and correspondence of a legal nature as directed
• Maintains attorneys calendar, sets court dates and appearances, and schedules meetings with witnesses and other involved parties
• Maintains department records
• May be required to support up to as many as three litigation attorneys
• Works closely with Attorney to draft letters and legal documents
• Prepare and assemble documents, including necessary transmittal forms and envelopes, in proper format
• Complete typing and word processing assignments and documents of legal nature, including correspondence, pleadings, subpoenas, and related documents
• Produces quality written communication, corrects and edits documents to ensure final copy conveys proper format and is correct in detail
• Prepares Answers, Cross-Complaints, discovery and all pleadings as directed by the handling attorney
• Maintains transcripts, documents and evidence
• Handles files with minimal exposure and complexity; typical soft-tissue injury claims with no risk
• Maintains record of claims and legal documents and case activity
• Works with attorney to assist in work flow processes
• Coordinates legal services such as court reporting, copying and delivery agencies
• Assures all work is prepared and timely submitted without delay
• Has complete understanding of court deadlines, Rules of Court, requirements for processing documents and all office and court processes
• Handles routine correspondence and inquires with attorneys, clients, adjusters, courts, etc. through written or telephone communications skills
• Communicates with claims, opposing counsel and clients regarding legal file
• Carries out day to day activities in a logical and effective manner and completes work assignments promptly
• Schedules court reporters, expert witnesses and other experts for testimony at depositions and trial
• Classifies, sort and file correspondence, articles, records and other documents
• Operates standard and/or automated office equipment such as word processors, typewriters, transcribing software, case management software, photocopies, etc.
• Maintains attorney calendar by accurately recording court dates and appearances as directed
• Schedules meetings, depositions, and appointments
• Assembles documents, reports and information as requested to prepare for meetings
• Arranges necessary meeting spaces, secures conference rooms as needed
• Informs participants of meeting dates, times and location
• Resolves calendar conflicts by prioritizing and coordinates rescheduling dates as requested
• Tasks all deadlines in connection with appearances
• Tasks all deadlines in course and scope of daily job duties and upcoming assignments
• Schedules internal conferences related to legal files
• Updates job knowledge by participating in educational opportunities
• Reads and understands professional publications regarding changes in Court rules and procedures; keeps current regarding changes in Court procedures and policies

Legal Secretary I

• Utilize appropriate software to timely prepare correspondence, reports, briefs, motions, pleadings, deposition summaries, and other documents required by the attorneys.
• Create and edit court documents consistent with California Workers' Compensation Appeals Board requirements.
• Maintain attorney calendars based on court notifications, hearings, and depositions.
• Schedule depositions and coordinate with all necessary parties.
• Assist attorneys with trial preparation, discovery, and other litigation-related activities.
• Provide extensive scheduling and calendar management support.
• Review incoming mail and document productions.
• Prepare correspondence and maintain electronic legal files.
• Demonstrate professionalism and diplomacy in all interactions with clients, opposing counsel, home office staff, claim partners, and court personnel.
• Provide general office support as needed, including scanning, case matching, mail handling, photocopying, limited filing, CD duplication, PDF compilation, file conversion, and other administrative tasks.

Senior Legal Assistant

• Assists attorneys and other legal staff by providing legal administrative support, which includes all aspects of document preparation, and coordination of schedules and calendars for attorneys and case work.
• Handles all aspects of document preparation.
• Drafts, prepares and distributes legal correspondence and memos under management/attorney direction.
• Files documents timely and appropriately with courts and other parties.
• Assists in gathering and organizing exhibits, documents, trial data and other materials in response to subpoenas, discovery requests, interrogatories, motions for summary judgment etc.
• Accountable for organizing and maintaining all files (electronic, paper and other) and legal archives.
• Schedules and coordinates attorney and case load calendars.

• Prepare, in compliance with court rules, legal documents relating to legal matters.
• Create and proofread legal documents, reports, and letters utilizing legal software applications and by following marginal notes and attorney instructions.
• Input into case management system all data contained in the legal file such as correspondence, notices, legal documents, billing, and expenditures.
• Make necessary corrections, update information, and respond to inquiries.
• Manage attorney calendar(s) by scheduling and confirming appointments and court appearances.
• Resolve calendar conflicts when necessary.
• File correspondence and legal documents in compliance with law office standards.
• Maintain and monitor a comprehensive diary system for litigated files to insure compliance with statutory requirements.
• Process all mail in compliance with law firm standards.
• Maintain technical files and records including comprehensive and detailed documentation.
• Prepare reports and payment drafts.

Litigation Assistant

• Request, follow up on, retrieve, and organize medical records and itemized billing statements from providers.
• Conduct regular "treatment check-ins" with clients to monitor their medical status, update their files, and offer a supportive ear during their recovery.
• Open new insurance claims (property damage, bodily injury, PIP/MedPay), send representation letters to adjusters, and confirm policy limits.
• Keep our Case Management Software (CMS) meticulously updated with treatment milestones, provider information, and communication logs.
• Help request final balances and health insurance liens (Medicare, Medicaid, private health) as cases near the settlement phase.
• Assist the Case Manager in preparing comprehensive demand packages for attorney review.

• Provide administrative support to attorneys.
• Work independently on pleadings, discovery, motion preparation and e-discovery.
• Manage case management, docketing, e-discovery, document review, and exhibit preparation.

Legal Secretary – Floater

• Provides administrative support to attorneys
• Works independently on pleadings, discovery, motion preparation and e-discovery

• Provides administrative support to attorneys
• Works independently on pleadings, discovery, motion preparation and e-discovery
• Strong attention to detail and excellent organizational skills

Legal Assistant jobs in California

See all jobs on JobTailor

Litigation Legal Secretary

Legal Assistant

Paralegal / Legal Assistant

Legal Assistant

Legal Assistant

Legal Secretary

Legal Assistant – Trial & Defense

Legal Assistant, 3-5+ years

Civil Litigation Legal Secretary

Legal Secretary I

Senior Legal Assistant

Legal Secretary

Litigation Assistant

Legal Assistant

Legal Secretary – Floater

Legal Secretary – Floater

Legal Secretary – Floater

Legal Assistant

Litigation Legal Assistant