Legal Secretary I

Mercury Insurance

Entry-level Legal Secretary providing administrative support to litigation attorneys at Mercury Insurance. Handling legal documents, maintaining calendars, and organizing meetings.

Posted 6/23/2026full-timeRemote • California • 🇺🇸 United StatesMid-LevelSenior💰 $51,307 - $92,353 per yearWebsite

About the role

Key responsibilities & impact

Entry level position that provides secretarial and administrative support to professional legal staff
Prepares and files legal documents, motions, pleadings and correspondence of a legal nature as directed
Maintains attorneys calendar, sets court dates and appearances, and schedules meetings with witnesses and other involved parties
Maintains department records
May be required to support up to as many as three litigation attorneys
Works closely with Attorney to draft letters and legal documents
Prepare and assemble documents, including necessary transmittal forms and envelopes, in proper format
Complete typing and word processing assignments and documents of legal nature, including correspondence, pleadings, subpoenas, and related documents
Produces quality written communication, corrects and edits documents to ensure final copy conveys proper format and is correct in detail
Prepares Answers, Cross-Complaints, discovery and all pleadings as directed by the handling attorney
Maintains transcripts, documents and evidence
Handles files with minimal exposure and complexity; typical soft-tissue injury claims with no risk
Maintains record of claims and legal documents and case activity
Works with attorney to assist in work flow processes
Coordinates legal services such as court reporting, copying and delivery agencies
Assures all work is prepared and timely submitted without delay
Has complete understanding of court deadlines, Rules of Court, requirements for processing documents and all office and court processes
Handles routine correspondence and inquires with attorneys, clients, adjusters, courts, etc. through written or telephone communications skills
Communicates with claims, opposing counsel and clients regarding legal file
Carries out day to day activities in a logical and effective manner and completes work assignments promptly
Schedules court reporters, expert witnesses and other experts for testimony at depositions and trial
Classifies, sort and file correspondence, articles, records and other documents
Operates standard and/or automated office equipment such as word processors, typewriters, transcribing software, case management software, photocopies, etc.
Maintains attorney calendar by accurately recording court dates and appearances as directed
Schedules meetings, depositions, and appointments
Assembles documents, reports and information as requested to prepare for meetings
Arranges necessary meeting spaces, secures conference rooms as needed
Informs participants of meeting dates, times and location
Resolves calendar conflicts by prioritizing and coordinates rescheduling dates as requested
Tasks all deadlines in connection with appearances
Tasks all deadlines in course and scope of daily job duties and upcoming assignments
Schedules internal conferences related to legal files
Updates job knowledge by participating in educational opportunities
Reads and understands professional publications regarding changes in Court rules and procedures; keeps current regarding changes in Court procedures and policies

Requirements

What you’ll need

Minimum: High School diploma or GED
Preferred: Vocational certification or training in the legal field
Minimum: Basic knowledge regarding terminology, discovery, pleadings, civil court deadlines
Preferred: Minimum 1-2 years insurance defense or 1-2 years civil litigation experience
Relevant work experience in the legal field; equivalent combination of education and/or experience considered
Minimum: Ability to multitask and prioritize assignments
Organization skills with an eye for details
Ability follow directions
Typing minimum 60 wpm
Knowledge of legal terminology and legal document management (e.g., briefs, summonses, complaints, motions, pleadings and discovery)
Effective oral and written communication skills with knowledge of correct grammar, spelling, and punctuation usage
Ability to compose/draft routine pleadings and correspondence
Ability to utilize and process available resources
Detail orientated
Ability to accurately calendar and manage conflicts across multiple calendars
Proficient in Microsoft Office applications such as Word, Excel and Outlook
Preferred: Knowledge of federal and state court rules and e-filing procedures
Familiarity with litigation management software systems
Ability to be flexible to adapt and act quickly when urgent matters require it
Trial experience

Benefits

Comp & perks

Competitive compensation
Flexibility to work from anywhere in the United States for most positions
Paid time off (vacation time, sick time, 9 paid Company holidays, volunteer hours)
Incentive bonus programs (potential for holiday bonus, referral bonus, and performance-based bonus)
Medical, dental, vision, life, and pet insurance
401 (k) retirement savings plan with company match
Engaging work environment
Promotional opportunities
Education assistance
Professional and personal development opportunities
Company recognition program
Health and wellbeing resources, including free mental wellbeing therapy/coaching sessions, child and eldercare resources, and more

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

legal document managementtyping 60 wpmdrafting pleadingsknowledge of legal terminologymultitaskingprioritizing assignmentsattention to detailcourt deadlinesdiscoverycivil litigation experience

Soft Skills

effective communicationorganization skillsability to follow directionsflexibilityability to adaptlogical thinkingtime managementproblem-solvingcollaborationattention to detail

Certifications

High School diplomaGEDvocational certification in legal field