Facilities Coordinator

• manage the day to day facility management of dental equipment and maintenance issues at multiple locations
• troubleshoot equipment over the phone with office staff
• manage expectations and performance within service level parameters
• verify completion of work and services
• communicate effectively with internal customers and contract vendors
• data analysis and storage of work order history and budget tracking
• subcontractor appropriation
• shipping items and tracking for the Facilities Department
• billing management for Facilities tickets
• run small projects from start to finish

Facilities Management Coordinator supporting best-in-class safety and functionality for Aspen Dental

Facilities Management Coordinator at TAG ensuring best-in-class safety and functionality for Aspen Dental facilities. Manage equipment issues, vendor relations, and project execution in a team-oriented atmosphere.

• manage day to day facility management of dental equipment and maintenance issues
• troubleshoot equipment over the phone with office staff
• manage expectations and performance within service level parameters
• verify completion of work and services
• communicate effectively with internal customers and contract vendors
• data analysis and storage of work order history and budget tracking
• subcontractor appropriation and vendor searches
• shipping items and tracking
• billing management for Facilities tickets
• run small projects from start to finish and guide techs in the field
• available Monday to Friday from 8:00 AM - 5:00 PM
• on call rotation for emergency calls afterhours

Facilities Management Coordinator overseeing dental equipment and maintenance across locations

Facilities Management Coordinator responsible for overseeing dental equipment and maintenance. Ensuring best-in-class safety and functionality in facilities across multiple locations.

• Manage day-to-day facility management of dental equipment and maintenance issues
• Troubleshoot equipment over the phone with office staff
• Manage expectations and performance within service level parameters
• Verify completion of work and services
• Communicate effectively with internal customers and contract vendors
• Data analysis and storage of work order history and budget tracking
• Subcontractor appropriation and vendor management
• Billing management for Facilities tickets
• Running small projects from start to finish

Facilities Management Coordinator ensuring best-in-class safety and functionality for Aspen Dental facilities

Facilities Management Coordinator ensuring best-in-class safety, cleanliness, and functionality for multiple Aspen Dental facilities. Managing day-to-day operations and vendor interactions to support dental practice needs.

• Oversee facilities projects across our 14 North American locations to ensure projects align with Uline's quality standards and business goals.
• Manage project requests using our internal systems to assign work items, monitor project deadlines and drive improvements.
• Train and develop 19+ Facilities Coordinators, providing guidance to ensure strong performance and efficient operations.
• Partner with other departments, documenting key project decisions to support execution and deliver timely updates.
• Maintain and distribute department reports, processes and procedures to ensure consistency across locations.

Overseeing facilities projects and managing teams at Uline across North America

Senior Corporate Facilities Coordinator

Overseeing facilities projects and managing requests at Uline, a leader in shipping and packaging materials. Collaborating with teams to ensure efficiency and quality across North America.

• Manage real estate operations communications with landlords, vendors, and internal teams
• Ensure lease documentation is accessible and accurate
• Audit the client’s internal real estate database to confirm lease data accuracy and resolve discrepancies
• Coordinate furniture purchasing, shipping, delivery, and installation
• Ensure furniture and equipment assets are logged in client’s internal asset management tracker to ensure compliance
• Request Certificates of Insurance (COIs) for new offices and provide certificates to landlords as needed
• Support landlord/vendor accounts payable setup
• Communicate fully executed lease terms to client’s internal partners
• Coordinate utility activations and terminations; partner with utility aggregators to ensure account creation and payment

Facilities Coordinator ensuring operational details run smoothly for JLL offices

Facilities Coordinator at JLL managing real estate operations and ensuring smooth operations across client field offices. Collaborate with landlords, vendors, and internal teams for compliance and organization.

• Under general supervision, wholly responsible for all aspects that pertain to your designated customer account/s.
• Conduct telephonic and electronic follow up and closing functions for open work orders on dedicated National/Supplier Management Accounts in order to meet the contractual obligations of each client.
• Intent is to ensure work orders are completed on time.
• Handle daily customer communications which includes but is not limited to keeping customers informed of work being performed at their location, providing updates to customers, and handling escalations.
• Handle all AP, billing and service provider escalations/issues for designated customer
• Perform administration support including; ordering, vendor management, scheduling, reporting, Purchase Order coordination and any other such task assigned by supervisors.
• Provide administrative, technical direction, and supervision to subcontracts in completing work assignments.
• Interface with all departments to ensure all equipment is operating properly and that there is no disruption of service.
• Respond to request for maintenance and repair of facilities to include: Heat ventilation & Air Conditioning, Security Components, IT equipment, emergency situations affecting the facilities, Etc.
• Maintain sufficient records, files, controls, and procedures to ensure management and work production.
• Maintain a strong safety program within EFS Guidelines.
• Maintain effective communications with employees, management, contractors, customers.
• Conduct daily/weekly reporting on open work orders for supervisor review.
• Keep accurate files of all office related issues, ensuring files are up to date and complete.
• Communicate with supervisor on the work performed and preventive maintenance.
• Attend weekly staff meeting and safety training.

Facilities Coordinator managing customer accounts and support for maintenance services

Facilities Coordinator – Temp

Facilities Coordinator overseeing customer accounts and ensuring timely maintenance services. Performing administrative duties and managing communications with clients and subcontractors.

• The AMPS Facility Coordinator oversees all aspects of the AMPS properties daily operations and ensures a safe and clean school facility is maintained.
• Conduct a comprehensive daily inspection of the building every morning.
• Perform basic on-site repairs, including fixing loose fixtures and unclogging toilets.
• Manage inventory and place accurate, timely orders for school and cleaning supplies.
• Coordinate with site safety leads to verify 100% of required emergency drills.

Facility Coordinator at AMPS overseeing daily operations and maintenance of properties

Facility Coordinator at AMPS overseeing daily operations of school facilities and ensuring a secure, comfortable environment for students. Conducting inspections, repairs, and managing supplies and safety protocols.

• Manage day to day facility management of dental equipment and maintenance issues
• Trouble shoot equipment over the phone with office staff
• Direct dealings with facilities vendors
• Manage expectations and performance within service level parameters
• Verify completion of work and services
• Communicate with internal customers and contract vendors
• Data analysis and storage of work order history and budget tracking
• Manage subcontractor appropriation
• Shipping items and tracking for the Facilities Department
• Billing management for Facilities tickets
• Run small projects from start to finish

Facilities Management Coordinator ensuring best-in-class safety and functionality at dental locations

Facilities Management Coordinator ensuring safety, cleanliness, and functionality at dental locations. Managing equipment, maintenance, and vendor relationships across multiple sites.

• Manage daily facility management of dental equipment and maintenance issues.
• Communicate effectively with internal customers and vendors.
• Oversee billing management for Facilities tickets.
• Run small projects from start to finish.

Facilities Management Coordinator ensuring best-in-class safety for dental facilities

Join TAG as a Facilities Management Coordinator managing safety and functionality of dental facilities. Engage in daily operations and vendor management across multiple locations.

• Serve as the central point of communication for the Facilities Management team by collaborating with Church leaders, vendors, and internal teams to coordinate facility services, resolve issues, and deliver responsive customer support.
• Provide administrative coordination to support Facilities Manager-led projects and daily facility operations through scheduling, purchasing, financial processing, work order administration, facility access, records management, and proactive follow-up that helps keep projects on track and stakeholders informed.

Facilities Coordinator providing administrative support to Facilities Management Group.

Facilities Coordinator providing support to Facilities Management Group through administrative tasks and communication. Collaborates with teams to coordinate facility services and ensure timely operations.

Facilities Coordinator jobs in United States

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