Facilities Coordinator

TAG - The Aspen Group

Facilities Management Coordinator responsible for overseeing dental equipment and maintenance. Ensuring best-in-class safety and functionality in facilities across multiple locations.

Posted 7/29/2026full-timeRemote • New York • 🇺🇸 United StatesMid-LevelSenior💰 $24 - $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in facility management, including equipment maintenance, vendor negotiation, and project management. Strong analytical skills support effective data analysis and budget tracking.

Highest-signal resume keywords

Facility ManagementCustomer Service SkillsVendor NegotiationData AnalysisProject Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Equipment MaintenanceWork Order History ManagementBudget TrackingTroubleshootingBilling Management

Soft Skills

Verbal CommunicationWritten CommunicationAnalytical ThinkingCritical ThinkingTask Management

Industry Keywords

Multi-Unit Facilities ManagementService Level ParametersSubcontractor AppropriationInternal Customer CommunicationEmergency Call Management

About the role

Key responsibilities & impact

manage day to day facility management of dental equipment and maintenance issues
troubleshoot equipment over the phone with office staff
manage expectations and performance within service level parameters
verify completion of work and services
communicate effectively with internal customers and contract vendors
data analysis and storage of work order history and budget tracking
subcontractor appropriation and vendor searches
shipping items and tracking
billing management for Facilities tickets
run small projects from start to finish and guide techs in the field
available Monday to Friday from 8:00 AM - 5:00 PM
on call rotation for emergency calls afterhours

Requirements

What you’ll need

exceptional customer service skills
experience in multi-unit facilities management concepts and best practices
strong verbal and written communication skills
ability to demonstrate successful completion of multiple tasks concurrently
experience negotiating with vendors
analytical and critical thinking skills

Benefits

Comp & perks

paid time off
health
dental
vision
401(k) savings plan with match