Facilities Coordinator

TAG - The Aspen Group

Facilities Management Coordinator ensuring best-in-class safety, cleanliness, and functionality for multiple Aspen Dental facilities. Managing day-to-day operations and vendor interactions to support dental practice needs.

Posted 7/29/2026full-timeChicago • Illinois, New York • 🇺🇸 United StatesMid-LevelSenior💰 $24 - $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in facility management, including equipment maintenance, vendor negotiation, and project management, while ensuring exceptional customer service and effective communication with stakeholders.

Highest-signal resume keywords

Facility ManagementVendor ManagementData AnalysisCustomer ServiceProject Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Equipment TroubleshootingWork Order History ManagementBudget TrackingBilling ManagementMulti-Unit Facilities Management

Soft Skills

Effective CommunicationAnalytical ThinkingCritical ThinkingNegotiation SkillsTask Management

Industry Keywords

Service Level ParametersSubcontractor AppropriationFast-Paced EnvironmentCustomer ExpectationsFlexible Schedule

About the role

Key responsibilities & impact

Manage day-to-day facility management of dental equipment and maintenance issues
Troubleshoot equipment over the phone with office staff
Manage expectations and performance within service level parameters
Verify completion of work and services
Communicate effectively with internal customers and contract vendors
Data analysis and storage of work order history and budget tracking
Subcontractor appropriation and vendor management
Billing management for Facilities tickets
Running small projects from start to finish

Requirements

What you’ll need

Exceptional customer service skills
Prior exposure to multi-unit facilities management concepts and best practices
Ability to manage multiple tasks concurrently in a fast-paced environment
Effective negotiation with vendors
Analytical and critical thinking skills
Willingness to travel occasionally and have a flexible schedule

Benefits

Comp & perks

Paid time off
Health, dental, and vision insurance
401(k) savings plan with match