Facilities Coordinator

Jones Lang LaSalle Americas, Inc.

Facilities Coordinator at JLL managing real estate operations and ensuring smooth operations across client field offices. Collaborate with landlords, vendors, and internal teams for compliance and organization.

Posted 7/29/2026full-timeRemote • Virginia • 🇺🇸 United StatesMid-LevelSenior💰 $55,300 - $67,750 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in real estate operations management, including lease documentation accuracy, asset management, and vendor coordination. Proficient in utilizing tools for lease management and accounting while ensuring effective communication across teams and stakeholders.

Highest-signal resume keywords

Real Estate Operations ManagementLease Management SystemsAsset Management TrackingVendor CoordinationAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Lease DocumentationDatabase AuditingUtility ManagementAccounts Payable SetupFurniture Coordination

Soft Skills

Customer ServiceProactive CommunicationOrganizational SkillsResponsivenessOwnership

Tools & Technologies

Atlassian SuiteJIRAConfluenceJira Service ManagementCoStar

Industry Keywords

Real EstateFacilities ManagementOffice ManagementLease Data AccuracyCertificates of Insurance

About the role

Key responsibilities & impact

Manage real estate operations communications with landlords, vendors, and internal teams
Ensure lease documentation is accessible and accurate
Audit the client’s internal real estate database to confirm lease data accuracy and resolve discrepancies
Coordinate furniture purchasing, shipping, delivery, and installation
Ensure furniture and equipment assets are logged in client’s internal asset management tracker to ensure compliance
Request Certificates of Insurance (COIs) for new offices and provide certificates to landlords as needed
Support landlord/vendor accounts payable setup
Communicate fully executed lease terms to client’s internal partners
Coordinate utility activations and terminations; partner with utility aggregators to ensure account creation and payment

Requirements

What you’ll need

Experience in administrative, operations, real estate, facilities, or office management (or related) roles
Strong attention to detail and customer service
Experience with or ability to learn applications, tools, or systems related to accounting, lease management, service management, asset management systems
Ability to manage multiple workstreams simultaneously while ensuring responsiveness and organization
Clear, proactive communicator who can coordinate across internal teams and external partners to drive completion and create value for customers
A strong sense of ownership
Standout Candidates Will Bring
Experience with Atlassian Suite (JIRA, Confluence, Jira Service Management)
Experience with CoStar or other lease management databases

Benefits

Comp & perks

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay