Executive Assistant

• Manage overall office operations and daily/monthly tasks
• Create reports and conduct expense reviews
• Coordinate meetings, travel arrangements, and event registrations
• Serve as a direct point of contact for top-level executives internally and externally

• Conduct online 'Video Visits' with health plan members
• Provide 40 hours of availability weekly, consistently providing 320+ capacity units per month
• Execute a strong visit completion rate, consistently pacing 220+ completed visits per month
• Maintain training, affiliation, and compliance with Video Visit requirements (regular training required)

Virtual Clinician – Nurse Practitioner, Physician Assistant

• Provide care to patients under the direction of a Registered Nurse or Physician.
• Apply knowledge and skill to provide appropriate interactions with staff, patients, and families of all ages.

Certified Nursing Assistant, Various Units

• Own and manage the CEO's calendar with a strategic lens, proactively resolving conflicts, prioritizing high-value activities, and protecting time for deep work
• Coordinate complex domestic and international travel, including detailed itineraries, contingency planning, and real-time adjustments
• Prepare the CEO for every meeting and engagement with day-ahead and week-ahead briefings, background research, and materials
• Manage expense reporting, reimbursements, and budget tracking with complete accuracy
• Serve as the primary gatekeeper for the CEO's time, exercising sound judgment on prioritization and access
• Provide scheduling support to other members of the C-suite as needed, coordinating with their assistants and calendars to ensure smooth cross-executive alignment
• Act as a partner to the CEO in streamlining decision-making and daily operations
• Assist in the preparation of high-stakes materials, including board presentations, client-facing decks, and executive communications
• Support business development and client management efforts, including research, meeting prep, and follow-up coordination
• Manage CRM (Salesforce) needs to ensure data accuracy and timely updates
• Liaise with the Board, senior leadership, investors, and external partners with professionalism and discretion
• Anticipate the CEO's needs and proactively solve problems before they escalate
• Handle highly sensitive, confidential, and proprietary information with absolute discretion
• Partner with Operations, IT, Marketing, and other teams to ensure seamless execution of CEO priorities
• Lead coordination of executive-level events, offsites, and high-profile meetings, managing logistics, vendors, and contracts end-to-end
• Serve as a resource and mentor to other administrative staff, setting the standard for executive support across the firm
• Manage ad-hoc, high-priority projects as directed by the CEO

Executive Assistant – Chief Executive Officer

• Own and actively manage the CEO’s calendar, exercising independent judgment to prioritize competing demands.
• Coordinate complex scheduling across multiple time zones, internal leaders, and external stakeholders.
• Proactively resolve conflicts and keep the CEO ahead of daily and weekly commitments.
• Plan and book domestic and occasional international travel for the CEO and members of the executive team.
• Build detailed itineraries and manage last-minute changes.
• Coordinate logistics for board meetings and executive team meetings.
• Prepare, submit, and reconcile expense reports for the CEO.

• Provides administrative and clerical support for one or more persons, including work of a confidential nature
• Responds to inquiries from our internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, reporting
• Maintains cost center data and analysis
• Assists with preparation of budgets and forecasts
• Supervises work of personnel on assigned projects
• Mentors others
• Serves as front-facing role for the D.C. office; manages relationship with building facilities and serves as liaison between various departments and office locations
• Manages schedules and plans travel for senior executives
• Plans and coordinates events with internal and external partners; supports in-person meetings
• Develops briefing memos for lobbying activities and trade association event participation
• Provides support for federal and state lobbyists, including the development of materials, briefing books, schedules, and meeting trackers
• Other duties as assigned

• Manage and optimize complex executive calendars across time zones.
• Anticipate conflicts and proactively resolve scheduling issues.
• Protect executive focus by enforcing priorities and boundaries.
• Manage executive inboxes with discretion and sound judgment.
• Draft, respond to, and triage correspondence on behalf of executives.
• Ensure urgent matters are surfaced promptly and appropriately.
• Coordinate domestic and international travel end-to-end.
• Prepare detailed itineraries and anticipate changes or disruptions.
• Prepare meeting materials, agendas, presentations, and reports.
• Track action items, deadlines, and follow-through across initiatives.
• Create, document, and refine workflows to improve efficiency.
• Identify tools and processes that reduce friction and increase clarity.
• Conduct research on competitors, tools, vendors, and market trends.
• Provide concise summaries to support executive decision-making.
• Handle sensitive and confidential information with absolute integrity.

Chief Executive Assistant

• Serve as a thought partner and operational right hand to a senior executive with distinct but interconnected priorities
• Maintain situational awareness, anticipating needs and proactively managing shifting demands
• Build trusted relationships across internal teams and external partners
• Develop effective systems for triaging requests, information flow, and resource allocation
• Manage complex, high-volume calendars across time zones
• Coordinate internal and external meetings with precision, optimizing for priority, flow, and flexibility
• Act as gatekeeper and gateway — balancing access with focus time
• Coordinate detailed domestic and international travel: flights, accommodations, ground transportation, meeting prep, and contingency planning
• Manage pre-travel briefing materials and ensure executives are always one step ahead
• Submit timely, accurate expense reports aligned with internal policy
• Draft, edit, and manage correspondence on behalf of senior leaders — maintaining tone, clarity, and context
• Act as a liaison across departments and with internal and external partners, managing sensitive communications with discretion
• Handle confidential information and decisions with integrity and tact
• Drive special projects from ideation to execution (e.g., hiring efforts, onboarding programs, team offsites, executive reporting)
• Help translate big-picture priorities into actionable steps and ensure follow-through
• Improve and evolve internal workflows, templates, and processes
• Plan and execute key internal events including team offsites, executive reviews, and all-hands meetings
• Coordinate logistics, communications, guest management, and post-event follow-up
• Develop and lead team morale initiatives — from recognition programs and surprise appreciation moments to inclusive team-building events
• Track event budgets, success metrics, and feedback to continually improve future experiences

Executive Assistant II

• Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars.
• Manage complex calendars and scheduling with senior leadership, maintaining diplomacy and discretion.
• Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
• Organize, execute, and assist with team activities.
• Ensure well organized and up-to-date travel logistics, expense reports, and other administrative needs.
• Partner with EA team to manage onsite meals, events, and employee activities. Along with keeping the office well stocked with kitchen and office supplies.
• Liaise with property management on facility work orders as needed.
• Prioritize Inclusion, Diversity, and Equity Initiatives for your executives.
• Have fun at work and help others to do the same.

• Provide high-level support to our CEO and C-suite team
• Ensure seamless coordination of schedules, meetings, and communications
• Play a pivotal role in maintaining executive focus and organizational flow
• Manage sensitive information and facilitate key events and initiatives
• Keep the CEO apprised of time-sensitive and priority issues
• Complete a variety of special projects, including preparing presentations, reports, and agenda materials
• Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s)
• Prepare, reconcile, and submit expense reports for C-suite members
• Draft, review, and send communications on behalf of the CEO and other C-suite members

• Provide administrative support, including directing incoming calls and visitors, scheduling meetings and conference calls
• Proactively managing emails and calendars, arranging travel, managing and prioritizing phone messages and correspondence, and processing expenses
• Provide leverage for executives by following up where appropriate on calls, emails, etc
• Manage logistics for internal and external meetings
• Follow up on contacts made by executives and support the cultivation of ongoing relationships
• Support executives in preparing for presentations, speeches, press events, and general meetings
• Demonstrate independent judgement and move activities/efforts forward on your own when possible

• Responsible for supporting company executives through a combination of project management, writing and editing, research, and administrative tasks.
• Manages special projects for the Senior Vice President or President
• Manages calendars, meeting schedules and travel
• Anticipates needs based on scheduled obligations
• Prioritizes emails, phone calls and messages
• Acts as a direct point of contact on behalf of their senior leader
• Meets and manages internal and external deadlines
• Coordinates research, planning, development and evaluation of new programs and other business development
• Prepares policy briefings, talking points, presentations and proposals for internal and external meetings
• Schedules, prepares materials and notes, and ensures follow-up for various Board, leadership and staff meetings
• Drafts and edits various documents including internal/external correspondence
• Assists in the development and implementation of business/growth strategies and marketing plans for clinical products and services, payers and the medical staff
• Monitors, analyzes and reports on healthcare industry trends
• Prepares findings of market survey results for system leadership
• Researches and prepares briefing materials for key meetings and presentations
• Records and composes minutes for board meetings

Senior Executive Assistant

• Provide coordination and administrative support for clinic operations
• Support weekly clinic operations including patient scheduling, intake, and referrals
• Facilitate communication among patients, providers, students, and campus partners
• Coordinate community engagement activities for MD students
• Maintain the CE Hub repository and related web content
• Manage communications with community agencies
• Evaluate purchasing sources and liaise with vendors for service issues
• Conduct community outreach to raise awareness of clinic opportunities
• Monitor the CE Hub email inbox and triage inquiries

Medical Secretary III – Certified

• Manage GM’s calendar and prioritize requests
• Coordinate domestic and international travel plans and agendas
• Assist with projects as needed
• Prepare and process expense reports
• Manage headcount, recruiting and onboarding activities

Executive Assistant – Consultant

• Own the principal’s calendar across both organizations, managing time allocation with strategic intent.
• Anticipate conflicts, triage competing demands, and protect focused time.
• Prepare briefing materials, agendas, and background research before key meetings so the principal arrives informed and ready.
• Track commitments, follow-ups, and action items across a wide range of stakeholders, ensuring nothing falls through the cracks.
• Track corporate filing deadlines, board meeting schedules, and related governance obligations.
• Maintain organized records of corporate documents, agreements, and correspondence.
• Support preparation of board decks, updates, and other materials.
• Manage domestic and international travel arrangements.
• Prepare detailed travel briefs with meeting context, contact information, and relevant background.
• Anticipate and resolve logistical issues.
• Support the principal’s role in WOTR events (WOTR has its own event director), including conferences, panels, and sponsor engagements, coordinating logistics and communications.
• Track projects requiring cross-organizational coordination between WOTR and Bedrock teams.

Executive Assistant – Founder and CEO

• Manage complex executive calendars across multiple time zones, including prioritization of meetings, scheduling conflicts, and shifting business priorities
• Coordinate internal and external meetings, leadership reviews, team events, and other business activities
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination
• Prepare and organize meeting agendas, presentations, materials, and follow-up actions
• Support day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution
• Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders
• Maintain organized records, documentation, and filing systems as needed
• Handle confidential and sensitive information with a high degree of discretion and professionalism
• Serve as a point of contact between executive leaders and internal or external stakeholders
• Draft, proofread, and edit correspondence, presentations, reports, and other business communications
• Build strong working relationships across teams and functions to support collaboration and execution
• Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate
• Support planning and coordination of executive meetings, offsites, and cross-functional events
• Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows

• serve as a spokesperson, handle media inquiries, and represent End Citizens United in interviews, press conferences, and public events
• craft clear, compelling, and consistent messaging on issues related to campaign finance reform, voting rights protection, and combating corruption at both the federal and state levels
• proactively pitch stories to media outlets and work with reporters to secure coverage of the organization’s campaigns, events, and key policy issues
• write press releases, op-eds, talking points, speeches, and other materials to promote the organization’s initiatives, campaigns, and legislative priorities
• build and maintain relationships with journalists, reporters, bookers and media outlets to secure coverage, promote stories, and elevate the organization’s presence in the media
• plan and execute media campaigns to support major policy initiatives, electoral efforts, and organizational milestones, leveraging both traditional and digital media
• work closely with the organization’s leadership to prepare for interviews, speeches, and public events
• collaborate with the digital and social media teams to amplify press coverage, engage supporters, and create shareable content that promotes the organization’s work across platforms
• perform additional duties as assigned

Press Secretary

• Lead technical decisions in defining how AI can transform agent support
• Collaborate with cross-functional teams to create scalable solutions
• Mentor and guide other engineers for operational excellence
• Evaluate and prototype new AI models and tools

Senior Software Developer – Agentic Virtual Assistant

• Design, build, and maintain features that integrate generative AI into Redfin’s internal agent tooling
• Collaborate with engineers and business stakeholders to solve workflow challenges
• Evaluate and implement emerging AI technologies to improve agent effectiveness

Software Developer II – Agentic Virtual Assistant

• providing diverse and confidential administrative support
• extensive calendar management
• supporting management with administrative tasks
• coordinating internal and external meetings
• processing expenses and travel arrangements
• engaging in high-level client contact
• preparing meeting agendas and minutes
• liaising with outside groups to coordinate Market Visits or events

Executive Assistant jobs in Washington

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Executive Assistant

Virtual Clinician – Nurse Practitioner, Physician Assistant

Certified Nursing Assistant, Various Units

Executive Assistant – Chief Executive Officer

Executive Assistant

Executive Assistant

Chief Executive Assistant

Executive Assistant II

Executive Assistant

Executive Assistant

Executive Assistant

Senior Executive Assistant

Medical Secretary III – Certified

Executive Assistant – Consultant

Executive Assistant – Founder and CEO

Executive Assistant

Press Secretary

Senior Software Developer – Agentic Virtual Assistant

Software Developer II – Agentic Virtual Assistant

Executive Assistant – Corporate Communications