Executive Assistant

• Provide high-level support to our CEO and C-suite team
• Ensure seamless coordination of schedules, meetings, and communications
• Play a pivotal role in maintaining executive focus and organizational flow
• Manage sensitive information and facilitate key events and initiatives
• Keep the CEO apprised of time-sensitive and priority issues
• Complete a variety of special projects, including preparing presentations, reports, and agenda materials
• Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s)
• Prepare, reconcile, and submit expense reports for C-suite members
• Draft, review, and send communications on behalf of the CEO and other C-suite members

• Provide administrative support, including directing incoming calls and visitors, scheduling meetings and conference calls
• Proactively managing emails and calendars, arranging travel, managing and prioritizing phone messages and correspondence, and processing expenses
• Provide leverage for executives by following up where appropriate on calls, emails, etc
• Manage logistics for internal and external meetings
• Follow up on contacts made by executives and support the cultivation of ongoing relationships
• Support executives in preparing for presentations, speeches, press events, and general meetings
• Demonstrate independent judgement and move activities/efforts forward on your own when possible

• Responsible for supporting company executives through a combination of project management, writing and editing, research, and administrative tasks.
• Manages special projects for the Senior Vice President or President
• Manages calendars, meeting schedules and travel
• Anticipates needs based on scheduled obligations
• Prioritizes emails, phone calls and messages
• Acts as a direct point of contact on behalf of their senior leader
• Meets and manages internal and external deadlines
• Coordinates research, planning, development and evaluation of new programs and other business development
• Prepares policy briefings, talking points, presentations and proposals for internal and external meetings
• Schedules, prepares materials and notes, and ensures follow-up for various Board, leadership and staff meetings
• Drafts and edits various documents including internal/external correspondence
• Assists in the development and implementation of business/growth strategies and marketing plans for clinical products and services, payers and the medical staff
• Monitors, analyzes and reports on healthcare industry trends
• Prepares findings of market survey results for system leadership
• Researches and prepares briefing materials for key meetings and presentations
• Records and composes minutes for board meetings

Senior Executive Assistant

• Provide coordination and administrative support for clinic operations
• Support weekly clinic operations including patient scheduling, intake, and referrals
• Facilitate communication among patients, providers, students, and campus partners
• Coordinate community engagement activities for MD students
• Maintain the CE Hub repository and related web content
• Manage communications with community agencies
• Evaluate purchasing sources and liaise with vendors for service issues
• Conduct community outreach to raise awareness of clinic opportunities
• Monitor the CE Hub email inbox and triage inquiries

Medical Secretary III – Certified

• Manage GM’s calendar and prioritize requests
• Coordinate domestic and international travel plans and agendas
• Assist with projects as needed
• Prepare and process expense reports
• Manage headcount, recruiting and onboarding activities

Executive Assistant – Consultant

• Own the principal’s calendar across both organizations, managing time allocation with strategic intent.
• Anticipate conflicts, triage competing demands, and protect focused time.
• Prepare briefing materials, agendas, and background research before key meetings so the principal arrives informed and ready.
• Track commitments, follow-ups, and action items across a wide range of stakeholders, ensuring nothing falls through the cracks.
• Track corporate filing deadlines, board meeting schedules, and related governance obligations.
• Maintain organized records of corporate documents, agreements, and correspondence.
• Support preparation of board decks, updates, and other materials.
• Manage domestic and international travel arrangements.
• Prepare detailed travel briefs with meeting context, contact information, and relevant background.
• Anticipate and resolve logistical issues.
• Support the principal’s role in WOTR events (WOTR has its own event director), including conferences, panels, and sponsor engagements, coordinating logistics and communications.
• Track projects requiring cross-organizational coordination between WOTR and Bedrock teams.

Executive Assistant – Founder and CEO

• Manage complex executive calendars across multiple time zones, including prioritization of meetings, scheduling conflicts, and shifting business priorities
• Coordinate internal and external meetings, leadership reviews, team events, and other business activities
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination
• Prepare and organize meeting agendas, presentations, materials, and follow-up actions
• Support day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution
• Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders
• Maintain organized records, documentation, and filing systems as needed
• Handle confidential and sensitive information with a high degree of discretion and professionalism
• Serve as a point of contact between executive leaders and internal or external stakeholders
• Draft, proofread, and edit correspondence, presentations, reports, and other business communications
• Build strong working relationships across teams and functions to support collaboration and execution
• Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate
• Support planning and coordination of executive meetings, offsites, and cross-functional events
• Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows

• serve as a spokesperson, handle media inquiries, and represent End Citizens United in interviews, press conferences, and public events
• craft clear, compelling, and consistent messaging on issues related to campaign finance reform, voting rights protection, and combating corruption at both the federal and state levels
• proactively pitch stories to media outlets and work with reporters to secure coverage of the organization’s campaigns, events, and key policy issues
• write press releases, op-eds, talking points, speeches, and other materials to promote the organization’s initiatives, campaigns, and legislative priorities
• build and maintain relationships with journalists, reporters, bookers and media outlets to secure coverage, promote stories, and elevate the organization’s presence in the media
• plan and execute media campaigns to support major policy initiatives, electoral efforts, and organizational milestones, leveraging both traditional and digital media
• work closely with the organization’s leadership to prepare for interviews, speeches, and public events
• collaborate with the digital and social media teams to amplify press coverage, engage supporters, and create shareable content that promotes the organization’s work across platforms
• perform additional duties as assigned

Press Secretary

• Lead technical decisions in defining how AI can transform agent support
• Collaborate with cross-functional teams to create scalable solutions
• Mentor and guide other engineers for operational excellence
• Evaluate and prototype new AI models and tools

Senior Software Developer – Agentic Virtual Assistant

• Design, build, and maintain features that integrate generative AI into Redfin’s internal agent tooling
• Collaborate with engineers and business stakeholders to solve workflow challenges
• Evaluate and implement emerging AI technologies to improve agent effectiveness

Software Developer II – Agentic Virtual Assistant

• providing diverse and confidential administrative support
• extensive calendar management
• supporting management with administrative tasks
• coordinating internal and external meetings
• processing expenses and travel arrangements
• engaging in high-level client contact
• preparing meeting agendas and minutes
• liaising with outside groups to coordinate Market Visits or events

Executive Assistant – Corporate Communications

• Plan, coordinate, and schedule the Managing Director's business calendar and across multiple time zones.
• Update the Managing Director to cover urgent incoming requests
• Support the preparation, checking, and editing of correspondence and documents. This includes the creation of slide decks and presentation materials that are targeted to senior leadership and external audiences.
• Organize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations), creating detailed itineraries, and processing expense claims.
• Maintain an electronic filing system, including recording of official correspondence, maintaining a business contacts database, and task tracking.
• Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to their attention
• Support in preparation and monitoring of budgets. Advise the Managing Director when relevant.
• Help with special projects such as quarterly strategic reviews and other elements of the strategy cycle. This will include data gathering, record keeping, convening team members, and preparing communications.

Executive Assistant – Managing Director, Strategy, Learning & Results

• Provide senior level administrative support to the Group Vice President
• Handle communications, maintaining schedules and calendars, coordinating meetings, and preparing presentation materials
• Manage travel and provide other project support
• Organize and coordinate schedules by arranging appointments and maintaining calendars
• Prepare meeting agendas, maintain meeting notes, and monitor follow-up items
• Establish, maintain, and lead best-in-class office management processes
• Manage logistics for local meetings including AV/technical, location, catering, RSVP management
• Serve as point of contact for GVP, fielding questions and collaborating with leaders and partners

• Types reports, agendas and other documents using PC-based software
• Transcribes medical documents, such as letters, correspondence, medical record notes, nurse's notes and manuscripts
• Maintains medical records and notes
• Answers telephones, takes messages and forwards to appropriate persons
• Maintains the daily appointment schedule for visitors and patient office visits
• Maintains file system, including retrieval, copy and disposal of files
• Maintains memberships, societies, licensures, and curriculum vitae
• Coordinates programs, such as residency, student clerk-ship work-study services and interoffice clerical functions
• Assists administrative/physician staff during peak times, vacations/illnesses
• Greets visitors and routes incoming mail
• Performs other duties as assigned

Medical Secretary II – Neurology

• Provides advanced tactical and strategic administrative support to the Division President of the Office Print Solutions business.
• Takes ownership of executives' calendars, scheduling and supporting complex meetings, and managing all aspects of executive travel.
• Acts as a gatekeeper, screening and prioritizing appointments and emails.
• Manages all aspects of executive travel, including international trips and visa applications.
• Generates statistical and analytic reports for utilization by the organization.

Office Print Solutions Executive Assistant

• Provide dedicated support to the President and CTO
• Act as a true gatekeeper—prioritizing time, managing interruptions, and confidently saying “no” when needed
• Proactively manage and plan upcoming priorities, including shaping agendas weeks to months in advance
• Track fast-moving commitments (e.g., external engagements) and ensure executives are prepared and present
• Own complex calendars with constant changes (“calendar churn”)
• Coordinate meetings across multiple time zones (U.S. and global)
• Navigate last-minute changes with speed and sound judgment
• Ensure executives have space for focus time, breaks, and realistic schedules
• Manage all domestic and international travel booking end-to-end
• Make smart, experience-based decisions (e.g., balancing cost vs. practicality—not defaulting to impractical early flights)
• Align travel with business priorities and executive well-being
• Own expense management, including submission and approvals
• Ensure accuracy, timeliness, and alignment with company policies
• Take full ownership of this process to reduce executive overhead
• Liaise with internal teams and external stakeholders (customers, partners, investors)
• Track down and coordinate executives when needed across competing priorities
• Represent leadership with professionalism and clarity
• Take on office administration responsibilities as the Seattle office launches
• Support office setup, vendor coordination, and ongoing operations
• Help establish processes and structure for a growing team
• Support planning of company events (e.g., offsites, team gatherings, board meetings)
• Initially a lighter lift, growing over time; partner with the broader team to execute
• Help manage budgets and logistics for these events
• Build and improve administrative processes as the company grows
• Partner with Operations on scaling systems and workflows
• Potential to support light business operations work over time (not a primary responsibility initially)

• Cultivating a caring, supportive, and inclusive school community
• Understanding how trauma, equity, inclusive practices, and restorative practices impact the student and teacher experience
• Providing coaching and professional development opportunities in effective classroom management strategies
• Collaborating with staff and families to identify and implement appropriate strategies to improve student behavior, attendance, and engagement
• Engaging families and the community in meaningful and mutually beneficial ways that promote student academic success and well-being
• Implementing behavior management practices that motivate students through strong relationships with their teachers and positive reinforcements
• Acting as a point person to the local community, effectively communicating the school's mission and vision and soliciting input from parents and families about school performance, areas for improvement, and their needs
• Understanding, accept, abide by, and implement the school's philosophy and mission statement in all school activities
• Contributing to a positive climate and culture by exhibiting high professional standards
• Engaging and build strong professional relationships with parents, characterized by timely and regular communications
• Formulate and administer a comprehensive program of Career and Technical Education
• Work collaboratively with administrators, student’s services personnel, and teachers to ensure the delivery of career development services
• Facilitate linkages with parents, business/industry, postsecondary institutions, and community organizations to support students’ transition to postsecondary education and employment
• Cultivating partnerships with external organizations that enrich the culture of the school
• Collaborate with leadership to develop, implement, and lead the instructional programs of the school, assessing curriculum, pedagogy, lesson plans and observing classes (teaching and learning) on a frequent and structured basis to encourage the use of a variety of instructional strategies and materials consistent with research on the best practices for student learning and development
• Share responsibility for student achievement as related to academics and social-emotional wellbeing
• Collaborate with Principal to plan and facilitate professional development opportunities for teachers that support instructional best practices
• Collaborate with cross-departmental leadership teams and staff to plan and coordinate staff in-service days, parent-teacher conferences, and extended learning opportunities
• Collaborate with other instructional leaders (Principal, Head of School, MTSS Coordinator, Special Education Coordinators, etc.) to ensure the MTSS/RTI process is followed with fidelity
• Collaborate with the principal to coordinate and oversee summer educational opportunities
• Partner with Human Resources to execute a highly effective talent management system of recruiting, selecting, hiring, retaining, recognizing, and supporting all school site staff
• Ensure non-discrimination practices in the selection process of faculty and staff by adhering to Equal Employment Opportunity (EEO) requirements
• Collaborate with Home Office/Operations Team on the review and reporting requirements of the State, charter authorizing agency and Federal regulatory agencies, school sponsor, including the charter renewal process
• Understand and address all compliance items as they relate to the school's Sponsor Agreement
• Support the state-required testing process including in-person testing
• Assist with updating parent and student manuals, policies, and handbooks
• Stay current on the state’s policies, procedures, and legislation
• Exhibit high quality communication with all students and families
• Handle student problems escalated by parents and teachers
• Travel requirement of 15% is a requirement
• All other duties as assigned.

Virtual Assistant Principal

• Serve as a strategic partner to executive leadership, maintaining a clear understanding of priorities, goals, and tradeoffs, and proactively aligning time, focus, and resources to highest-impact work.
• Own and manage complex executive calendars, actively prioritizing and making tradeoffs to ensure time is spent on the most critical work, including resolving conflicts and anticipating downstream impacts.
• Prepare executives for meetings and engagements by organizing inputs, drafting and reviewing materials, and ensuring clarity on objectives, context, and desired outcomes (without owning content creation).
• Act as an extension of the executive in day-to-day operations, tracking key initiatives, following up on actions, and ensuring priorities move forward.
• Act as the primary administrative contact for the Board of Directors, managing meeting logistics, preparing materials, and coordinating communications in partnership with the Chief of Staff.
• Collaborate with internal stakeholders to support high-level initiatives and special projects.
• Partner with teams to plan and execute team and organization-wide meetings, offsites and events (virtual and in-person), contributing to team effectiveness and culture through strong coordination, logistics, and experience design.
• Proactively identify opportunities to improve how executives operate, including optimizing workflows, communication, and decision-making processes.
• Coordinate travel arrangements and process expense reports.
• Maintain confidentiality and handle sensitive information with discretion.
• Other duties, as assigned.

• Provide comprehensive administrative support for assigned executives, directors and senior leaders including: providing extensive and proactive calendaring and inbox triage; composing documents, reports, presentations, and complex written correspondence as needed; project coordination; facilitating meeting and event planning and coordination; making travel arrangements; processing expense reconciliation and reporting; managing logistics for meetings, and other clerical duties and operational requests as required.
• Ability to handle high-volume of competing requests from 7 executives and ad hoc support to 20 senior leaders
• Proactively coordinate executive dynamic and complex calendars, scheduling appointments balancing priorities, internal meeting and external engagements
• Exercise considerable organizational judgment and discretion in handling requests for time with executives and directors
• Ability to coordinate and provide onsite support for events such as Monthly Executive Business Reviews, Quarterly Performance Reviews, Quarterly Executive Advances and Annual Insurance Industry Day
• Ability to coordinate and provide logistical onsite support of approximately 10 ad hoc requests per month for onsite team events
• Prepare and manage travel, including detailed itineraries, accommodations, venues, and contingency planning, ensuring all parties are informed and kept abreast of changes
• Negotiate corporate travel and venue rates and order support materials for corporate events
• Proactively establish and maintain a highly organized information system for correspondence and other records
• Independently conduct research and collect background material and data for reports, plans, and correspondence as needed
• Anticipate needs and ensure the executive team has background information and resources needed to handle issues and to be prepared for internal/external meetings; manage agendas, timelines, and workflow as requested.
• Support and coordinate special projects related to department and company goals, civic organizations, , committees, fund raising, and/or social functions.
• Represent executive(s) in interactions both internally and externally; liaise between executives, department leadership, employees, and the community at large.
• Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the company leadership team.
• Maintain understanding of the bigger picture while ensuring seamless delivery of detailed and complex administrative support.
• Handle confidential information with critical thinking, sound judgment, discretion, and diplomacy.
• Conduct research, compile data, create spreadsheets, etc. in support of executive and director work.
• May supervise a support assistant.
• Demonstrate behaviors consistent with PEMCO's policies, values, code of ethics and business conduct.
• Authentically support the PEMCO Brand and constantly are on the lookout for top talent to join us to achieve our Mission to Worry Less and Live More.
• Other duties as assigned.

• Provide general supervision, guidance, and direction to support staff to ensure efficient, coordinated, and professional office operations
• Foster a high-performance, customer-focused environment that reflects the priorities and standards of the Assistant Secretary
• Manage and maintain the Assistant Secretary’s calendar, including scheduling, deconfliction, and prioritization of meetings and engagements
• Review, analyze, and screen incoming correspondence, emails, and requests for action
• Obtain complete and accurate background information from responsible officers within the Department and, as required, from external stakeholders on matters submitted to the Assistant Secretary for decision
• Maintain effective liaison, as needed, with senior officials within and outside the Department, serving as a primary point of contact on scheduling, coordination, and information requests
• Ensure that formal decisions, recommendations, and guidance issued by the Assistant Secretary are communicated promptly to the appropriate offices for implementation or review
• Oversee the preparation, organization, and quality assurance of briefing materials, talking points, background papers, and other documentation for the Assistant Secretary’s participation in high-level and sensitive meetings, conferences, events, and public appearances in the United States and abroad
• Prepare confidential background materials, reports, and briefing books for the Assistant Secretary’s use in preparing the Secretary for meetings with other U.S. Government officials, leaders and senior officials of foreign governments, White House staff, and Members of Congress
• Escort officials and visitors to meetings with the Assistant Secretary and ensure their timely arrival and proper sequencing of appointments
• Assist with the planning and coordination of all travel arrangements for the Assistant Secretary and designated staff

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