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Executive Assistant
LinkedInExecutive Assistant supporting the Government Affairs and Outreach team at Williams. Required to manage schedules, coordinate events, and provide administrative support for executives.
About the role
Key responsibilities & impact- Provides administrative and clerical support for one or more persons, including work of a confidential nature
- Responds to inquiries from our internal and external business partners
- Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, reporting
- Maintains cost center data and analysis
- Assists with preparation of budgets and forecasts
- Supervises work of personnel on assigned projects
- Mentors others
- Serves as front-facing role for the D.C. office; manages relationship with building facilities and serves as liaison between various departments and office locations
- Manages schedules and plans travel for senior executives
- Plans and coordinates events with internal and external partners; supports in-person meetings
- Develops briefing memos for lobbying activities and trade association event participation
- Provides support for federal and state lobbyists, including the development of materials, briefing books, schedules, and meeting trackers
- Other duties as assigned
Requirements
What you’ll need- High school diploma or GED; a minimum five (5) years’ experience supporting executive management
- Strong verbal and written communication skills
- Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
- Needs advanced knowledge of Microsoft Office Application and PC skills, including Microsoft Teams
- Excellent time management skills, including the coordination of executive meetings, calendars and travel
- Demonstrates ability to handle confidential and sensitive information
- Preferred: Beginner to Intermediate knowledge of SharePoint
- Ability to prioritize and manage multiple projects for various executives and team spanning multiple locations
- Ability to manage various team members travel and events
Benefits
Comp & perks- Strong pay plus an annual incentive program
- Hybrid work for most office roles, plus real flexibility in many field positions
- Medical, dental, and vision coverage with options that fit your life, not the other way around
- 401(k) with company match and an annual company contribution
- Paid time off, including company and floating holidays
- Paid parental leave (up to six weeks per parent), plus fertility and adoption support
- Advanced AI tools and resources to help level up and work smarter
- Clear paths to grow your career, with a strong culture of promoting from within
- Tuition reimbursement and support for continuing education
- HSA and FSA options
- Company-paid life insurance and disability coverage
- Employee stock purchase plan
- Domestic partner benefits
- Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Budget PreparationData AnalysisInvoice ManagementProject SupportTravel Coordination
Soft Skills
Verbal CommunicationWritten CommunicationOrganizational SkillsInterpersonal SkillsTime Management