Executive Assistant – Founder and CEO

War on the Rocks

Executive Assistant supporting the CEO of War on the Rocks and Bedrock Knowledge, managing schedules, communications, and project coordination across two organizations.

Posted 6/2/2026full-timeWashington • District of Columbia, Washington • 🇺🇸 United StatesMid-LevelSenior💰 $100,000 - $130,000 per yearWebsite

About the role

Key responsibilities & impact

Own the principal’s calendar across both organizations, managing time allocation with strategic intent.
Anticipate conflicts, triage competing demands, and protect focused time.
Prepare briefing materials, agendas, and background research before key meetings so the principal arrives informed and ready.
Track commitments, follow-ups, and action items across a wide range of stakeholders, ensuring nothing falls through the cracks.
Track corporate filing deadlines, board meeting schedules, and related governance obligations.
Maintain organized records of corporate documents, agreements, and correspondence.
Support preparation of board decks, updates, and other materials.
Manage domestic and international travel arrangements.
Prepare detailed travel briefs with meeting context, contact information, and relevant background.
Anticipate and resolve logistical issues.
Support the principal’s role in WOTR events (WOTR has its own event director), including conferences, panels, and sponsor engagements, coordinating logistics and communications.
Track projects requiring cross-organizational coordination between WOTR and Bedrock teams.

Requirements

What you’ll need

5+ years supporting a C-suite executive, founder, or senior government official in a high-tempo environment.
Exceptional written communication skills (for example, you can draft a crisp, professional email under time pressure without using AI and it will not need to be rewritten).
Demonstrated ability to manage competing priorities across multiple organizations or workstreams simultaneously.
Discretion and sound judgment when handling sensitive information.
Proficiency with standard productivity and communications platforms.
Comfort in environments where priorities shift quickly and the ability to stay organized under ambiguity.
**Preferred**
Experience supporting a founder through a company growth phase or period of organizational change.
Experience supporting executives across two or more distinct organizations simultaneously.

Benefits

Comp & perks

Competitive salary commensurate with experience ($100,000 to 130,000 base + annual bonus).
Benefits package discussed at offer stage, but it includes fully paid premiums for medical, dental, and vision insurance.
Total compensation and benefits reflect the dual-organization scope and the level of trust.

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Applicant Tracking System Keywords

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Soft Skills

exceptional written communicationdiscretionsound judgmentability to manage competing prioritiesorganizational skillsability to stay organized under ambiguityanticipation of conflictslogistical problem-solvingcross-organizational coordinationstrategic time management