Administrative Assistant

• Perform functions that have broad organizational implications.
• Coordination with others both within and outside the organization.
• Keep up with the fast pace of a professional environment and frequently changing schedules.
• Manage competing demands and priorities associated with this position.
• Represent the organization in a manner that demonstrates knowledge and understanding of the BYU-Pathway Worldwide Defining Characteristics.
• Complete special projects including attending Multi-Language Program subcommittee meetings, gathering information for presentations, relaying assignments, and editing and drafting reports.
• Draft high-profile, professional correspondence and communications.
• Perform routine office duties such as typing, filing, ordering supplies, entering data, drafting correspondence, running errands, making travel arrangements, and scheduling rooms and appointments.
• Manage the Director of Multi-Language Program's calendar and schedule meetings.
• Prepare meeting agendas and minutes.
• Manage student workers' schedules and provide training as needed.
• Assist the Director of Multi-Language Program with travel coordination and expense reconciliation.

Administrative Assistant to the Director of Multi-Language Program, Part-Time, Student Employee

• Provides executive administrative services for Market Growth Leader and local market leadership team, including calendar management, expense reporting, and other support.
• Produces and updates presentations and other materials, including editing in PowerPoint, Excel, and Word
• Performs meeting and event support, such as preparing meeting materials and notes, ensuring appropriate space set up and clean up, catering management, and any other projects as needed.
• May include large meetings or events with senior leaders, brokers, and clients
• Supports local community and civic affairs events, assisting with event planning, management, and break down
• Assists with various projects within a high traffic sales office, including office initiatives, mail and office supply management, and facility oversight
• Order all office supplies and promotional items and maintain the budget for management monthly and year-end
• Assists with printing requests, including printing, binding, and shipping materials
• May support segment-level administrative services projects in partnership with other local offices
• Communicates professionally and collaborates with internal matrix partners, brokers, and clients
• Backup other administrative professionals when needed
• Performs additional responsibilities as assigned

Senior Administrative Assistant

• Help new customers establish platform credentials with our various partners
• Provide responsive customer support by diagnosing issues, troubleshooting problems, and delivering effective solutions to ensure a positive user experience
• Collect proper documentation and forms to maintain customer files accurately and consistently in accordance with department workflows and procedures
• Update customer information in our internal databases, on carrier platforms, and carrier partners
• Task and pend to ensure timely and accurate processing, follow up as needed
• Contribute or create a standard operation procedure for each process to be shared amongst your team for training and reference
• Provide clear communication and documentation of workflow status
• Respond to inquiries in a timely and professional manner

Junior Operations Assistant – Administrative Coordinator

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Office Manager – Executive Assistant

• Participate in meetings, preparing documents, reports, charts and graphs.
• Maintain and update calendars, including scheduling and/or coordinating meeting, and managing email.
• Proactively anticipating future needs and making recommendations
• Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met
• Performing research, analyzing information, and making recommendations based on findings
• Compiling complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Taking meeting minutes and managing meeting documentation
• Managing email in-box(es) of assigned leader(s) to agreed level
• Making travel arrangements
• Presenting at meetings
• Supporting office resiliency operations and response (emergency response)
• Planning, organizing, and executing large meetings, conferences, and other events
• Answering complex telephone and email requests

• Send, respond to, and manage emails using Microsoft Outlook.
• Make and receive phone calls on behalf of the Financial Advisor.
• Prepare, edit, and organize documents.
• Schedule meetings and manage calendars.
• Create and maintain reports.
• Assist with general administrative and organizational tasks.

Part time Administrative Assistant

• Provide non-personal administrative support to the Military & Family Readiness Center at Hill Air Force Base
• Serve as the primary scheduler for TAP appointments
• Maintain telephone coverage and monitor inquiries
• Manage TAP workshops and classroom operations

Transition Assistance Program Administrative Assistant

• Provide non-personal administrative support to the Military & Family Readiness Center
• Manage TAP data entry, schedule courses for separating or retiring service members, track program completion
• Perform front-desk customer service functions
• Serve as the primary scheduler for TAP appointments
• Maintain continuous telephone coverage during standard hours and monitor the TAP organizational inbox

• Manage and prioritize a high volume of administrative, operational, and executive support activities
• Compile, analyze, and present data; prepare moderately complex reports, dashboards, and summaries to support decision-making
• Oversee expense management, reporting, and reconciliation with strong attention to compliance and accuracy
• Serve as a central coordination point for key initiatives, including planning meetings, tracking deliverables, and ensuring timely follow-through
• Execute and support complex administrative and operational workflows, including approvals, requests, and internal processes
• Act as an extension of leadership by managing communications, filtering requests, and facilitating effective information flow
• Provide guidance and interpretation of policies, procedures, and administrative processes to less experienced staff
• Build strong relationships and collaborate with internal partners and senior stakeholders across the organization
• Plan and execute team meetings, offsites, and cross-functional events, including logistics, materials, and follow-up actions
• Handle ad hoc requests and special projects with a high degree of ownership and independent judgment

Senior Administrative Assistant – Private Wealth

• Update project information in various databases via dashboards and other notifications.
• Keep excellent records to accurately organize work tasks.
• Assist customers by answering phones and online chats.
• Ensure the accuracy of work by reviewing and correcting prior to submission.
• Process program-related applications.
• Send notifications related to application processing.
• Other duties, as assigned.

Administrative Assistant jobs in Utah

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Administrative Assistant to the Director of Multi-Language Program, Part-Time, Student Employee

Senior Administrative Assistant

Junior Operations Assistant – Administrative Coordinator

Office Manager – Executive Assistant

Administrative Assistant

Part time Administrative Assistant

Transition Assistance Program Administrative Assistant

Transition Assistance Program Administrative Assistant

Senior Administrative Assistant – Private Wealth

Administrative Coordinator