Administrative Assistant

• Support for employee admissions routines
• Verification of admission documentation
• Execution and follow-up of the admission process
• Submission of information to e-Social
• Ensuring the quality and consistency of admission data
• Support for HR administrative routines

Administrative Assistant, HR — Admissions Focus — Vacancy exclusive to People with Disabilities

• Collect and organize variable payroll entries (commissions, bonuses, and deductions) by consolidating spreadsheets and documents, supporting monthly payroll processing.
• Assist with document verification for hires, transfers, and promotions, checking the completeness of data and forms and ensuring employees' records are correctly updated.
• Support the onboarding process by cleaning and verifying data for submission to eSocial, contributing to the consistency of information.
• Provide support for timekeeping and electronic attendance systems, advising managers on correct data entry and assisting with calculation of overtime, schedules, and time bank.
• Organize documents and evidence for audits and inspections, ensuring responsiveness and transparency when addressing requests.
• Maintain databases for HR metrics by entering personnel movement information to support report consolidation.
• Assist in reviewing salary tables and benefits, comparing data with current policies and identifying basic inconsistencies.
• Organize collective bargaining agreements and union contracts, keeping the digital repository updated for reference.
• Support the creation and follow-up of purchase requisitions, contributing to the procurement and availability of employee benefits.
• Assist in preparing and organizing departmental statements and reports.

Administrative Assistant - HR

• Classify and post invoices in the system and banking platform.
• Classify and prepare various accounting entries.
• Process supplier/vendor payments.
• Manage bank reconciliations.
• Perform financial and accounting closings.

Administrative Assistant, Accounts Payable

• Support administrative activities of the IT department;
• Manage invoices and payments;
• Update spreadsheets, internal controls and reports;
• Create purchase requisitions (PR) in SAP;
• Assist with purchasing processes and equipment inventory;
• Act as an interface between the IT team and suppliers;
• Submit reimbursement requests, ensuring verification of documents and approvals;
• Send communications and updates related to the IT area.

Administrative Assistant – IT Governance

• Liberação do cadastro de materiais;
• Cálculo de ociosidade e taxa horária;
• Cálculo de provisões ;
• Apoio na organização de atividades da área;
• Atendimento de auditorias.

Assistente Administrativo, Custos

• Realizar rotinas administrativas, como controle de estoque e gestão de documentos
• Atender clientes e fornecedores, prestando informações e esclarecimentos
• Utilizar o pacote Office para elaboração de documentos e planilhas
• Manter a organização do ambiente de trabalho
• Trabalhar em equipe para garantir o bom funcionamento da empresa

Assistente Administrativo – Afirmativa para Pessoas com Deficiência

• Verification of supplier negotiations in legacy systems, ensuring data integrity;
• Registration of hotels, services and partners in internal systems, ensuring accuracy and compliance with deadlines;
• Conversion of values according to financial and operational rules;
• Entry of international reservation prices (Euro and US Dollar) with correct application of tax rates;
• Verification and request of commission payments;
• Processing of contracts through Payment Requests;
• Processing of reimbursements, refunds and financial adjustments in accordance with internal policies;
• Editing, validating, formatting and organizing administrative documents;
• Organization and updating of digital files, ensuring document traceability;
• Updating spreadsheets, databases and systems with standardized information;
• Support to internal areas by clarifying doubts and providing operational assistance;
• Communication and alignment with external partners and suppliers;
• Assistance in improving administrative processes and monitoring pending items;
• Meeting deadlines and working collaboratively to ensure smooth operations.

Administrative Assistant – Tourism

• Answering phone calls, in-person/video and written (email) communications with internal and external audiences (suppliers and customers);
• Purchasing various supplies for team activities;
• Processing payments, invoices (Nota Fiscal - NF), requisitions, and cash control;
• Providing support to team members (contacting suppliers and obtaining quotes, booking hotels/rooms/auditoriums, organizing materials and preparations for meetings or events - sending invitations, confirming attendance, arranging coffee breaks, preparing and distributing certificates, updating training materials used by coordination);
• Supporting franchisees (managing report submissions, monitoring delivery of teaching materials to branches, sending materials via postal services, monitoring royalty payments, encouraging and overseeing purchases of campaign materials, providing training and support for administrative questions);
• General organization (managing folders and files in the online environment, tracking deadlines for completion of developed content, updating materials used in training);
• Supporting content creation (video editing, PowerPoint layout/design, creating templates and presentations);
• Keeping records and controls updated for activities performed, acting proactively to ensure measures are taken in advance;

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