Administrative Assistant – Facilities

Grupo DPaschoal

Assistente Administrativo controlando despesas e correspondências na DPaschoal. Atuando em processos de fechamento mensal e organização de documentos.

Posted 6/25/2026full-timeCampinas • BrasilMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Control service provider expenses through accruals, payment controls, month-end closing processes and filing to ensure expenses are recorded in the correct accounting period.
Perform month-end closing procedures, meeting the deadlines of the Accounting and Controllership departments.
Monitor the performance of service providers within the scope of contracted services, establish KPIs and measure unit satisfaction with the services delivered.
Receive and distribute mail delivered by the Post Office at the Central building, ensuring documents reach the correct recipients in their departments.
Receive, sort and distribute pouches/mail bags from branches received at the central office, as well as sort and organize items that departments send to branches via the pouch service.
Provide guidance to other departments when necessary regarding mail postings, assisting departments with this process.
Maintain the tracking code system available in the Infrastructure area on the Intranet page, ensuring correct information is available to users.
Organize and send documentation to the document management company and, on occasion, receive documents sent back to the requesting departments.
Maintain direct contact with the courier/messenger company and the Brazilian Post Office (Correios) to coordinate necessary alignments related to the document sending and collection process.

Requirements

What you’ll need

High school diploma.
Basic Microsoft Office skills.
Basic SAP.
Knowledge of SAP is a plus.

Benefits

Comp & perks

Medical plan
Dental plan
Meal and food vouchers via iFood Benefits
Transportation voucher
Sempre Presente — maternity kit, travel assistance and life insurance
Discounts at DPaschoal locations
Grêmio — partnerships and discounts for wellness, sports, leisure and educational institutions
Wellhub — access to gyms, studios and wellness experiences
Discounts on new vehicles (0 km)
Drive Pass — vehicle subscription service
Conte Comigo — support from social workers, lawyers, psychologists and financial consultants
Private pension plan — after 1 year of employment
Profit Sharing (PLR) — subject to meeting targets
School kit for dependents (children or stepchildren) aged 6 to 14, enrolled in 1st to 9th grade (elementary school)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

month-end closing proceduresaccrualspayment controlsKPI establishmentmail sortingdocument managementtracking code system

Soft Skills

organizational skillscommunication skillsguidancecollaboration

Certifications

high school diploma