Administration

• Administration, configuration, and maintenance of Atlassian products (Jira, Jira Service Management, and Confluence)
• Manage and maintain Jira, Jira Service Management (JSM), and Confluence instances
• Configure and customize workflows, fields, screens, permissions, and notifications
• Develop and maintain custom scripts and plugins
• Provide technical support to end-users
• Conduct training sessions for new users
• Integrate Jira, JSM, and Confluence with other tools and systems
• Automate repetitive tasks and processes
• Monitor system performance and implement solutions to optimize performance
• Review and clean up unused or outdated configurations and data
• Ensure the security and integrity of Jira, JSM, and Confluence data
• Implement and enforce access controls, security policies, and compliance requirements
• Plan and execute system upgrades, patches, and maintenance activities
• Stay updated with the latest features and capabilities of Atlassian products

Atlassian Administrator

• Provide critical strategic advising, technical assistance, and sophisticated legislative analysis to advance public investment in the arts across the Creative West region
• Act as an analytical anchor for the State Arts Agencies, translating policy trends into actionable strategies
• Analyze state-level public budget variations and legislative proposals in real-time
• Support the management and engagement of the State Arts Agency Executive Director Network
• Provide direct consulting, technical assistance, and capacity-building resources to State Arts Agencies and other external cultural policy initiatives
• Partner with the Director to develop the strategies for the State Arts Agency Innovation Fund and Advocacy Funds
• Manage and optimize the department’s legislative tracking and CRM architecture (Quorum)
• Present state-level tracking data and network updates in regular team sessions to collaboratively shape organizational advocacy strategies
• Provide key programmatic and logistical contributions for departmental events, including team retreats and regional network convenings

Public Policy and Administration Specialist

• Lead new partner onboarding from kickoff through go-live, serving as the primary point of contact throughout the transition
• Collaborate with Customer Success, Product, and Filing Services teams to deliver a seamless and positive onboarding experience
• Maintain, update, and optimize existing onboarding workflows and templates within the onboarding platform, leveraging AI to improve efficiency and accuracy
• Manage user roles, permissions, and access within the onboarding platform, troubleshooting issues as they arise
• Identify opportunities to streamline or automate onboarding steps as partner volume scales
• Support API and connector integrations with other business systems
• Document workflows, configurations, and standard processes to maintain operational clarity and enable team scalability
• Partner with the Implementation Manager to align on process improvements and platform enhancements
• Required to perform other duties as requested, directed, or assigned

Implementation Administrator

• This is an exciting opportunity to help shape the quality of health care in Florida.
• We are seeking to hire an AHC Administrator - SES who desires to work to enhance the delivery of health care services through the Florida Medicaid Program.
• This position requires a candidate who is creative, flexible, innovative, and who will thrive in a fast-paced, team based work environment.
• This is a highly responsible position within the Bureau of Medicaid Policy that leads and oversees the Behavioral Health Policy Unit.
• This includes, but is not limited to, coordinating activities that include planning, directing, coordinating and implementing policy and program development functions for the Behavioral Health Policy Unit including overseeing policy regarding behavioral health and health facilities under the Medicaid program and overseeing and providing guidance for the continued update of Medicaid coverage policies/handbooks and fee schedules.
• This position is responsible for the incumbent in this position is responsible for coordinating work and supervising employees.
• The incumbent is responsible for communicating with, motivating, training, and evaluating employees, and planning and directing employees’ work.
• The incumbent in this position has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, and discipline subordinate employees supervised by the position or effectively recommend such action.
• The incumbent in this position shall maintain up-to-date knowledge concerning the Florida Medicaid program, including pertinent Federal laws and regulations, state statutes and rules, the Florida Medicaid State Plan and its amendment processes, Medicaid Managed Care Waivers and Medicaid program manuals.
• The incumbent in this position shall remain informed about the operations of the Medicaid fiscal agent; including Medicaid claims processing, billing procedures, reimbursement methodologies and provider enrollment.
• The incumbent in this position shall remain informed about Medicare and other federal and state health care related programs; including other state and national Medicaid-related research and demonstration projects, health care program innovations for special populations, and alternative financing and service delivery systems models.
• The incumbent shall maintain knowledge about the Medicaid State Plan, waivers, regulations, and processes.
• The incumbent in this position leads, develops, coordinates, and/or executes strategic planning activities for Behavioral Health Care Services in order to assist in implementing goals, objectives and priorities of the Medicaid program.
• The incumbent oversees program planning activities in order to promote access to care, improve the quality of care and increase the efficiency and cost-effectiveness of the Medicaid program related to Behavioral Health Care Services policy, coverage policies/handbooks and fee schedules.
• The incumbent in this position is responsible for overseeing and providing guidance for the continued update of all applicable Medicaid handbooks and fee schedules.
• The incumbent in this position is responsible for planning, developing, and implementing policies and procedures related to Behavioral Health Care Services policy, including handbook, rule and state plan amendment updates and changes.
• The incumbent in this position is responsible for working collaboratively with other departments within the Agency and other state Agencies on health care issues, policies and procedures, and Medicaid fraud and abuse issues, as needed.
• The incumbent in this position is responsible for acting as the liaison between the Bureau of Fiscal Agent Operations to ensure that the claims processing system has the correct edits and audits in order to adjudicate claims correctly for all Behavioral Health Care Services.
• The incumbent in this position is responsible for participating in (also serving as the Agency representative) and serving as a witness in fair hearings or other Agency-related litigation, as needed.
• The incumbent in this position is responsible for assisting with the development of performance measures for the SMMC waivers, recommending program design modifications with regards to the SMMC program, policy language for the SMMC contracts and amendments, Dear Health Plan letters, policy transmittals, provider alerts, SMMC report guide.
• The incumbent in this position is responsible for planning, organization, execution and coordination of program training and provision of technical assistance relating to Behavioral Health Care Services policy, handbooks and fee schedules, to ensure consistency in program operation and conformity with goals and objectives of the Agency and state and federal laws, rules, regulations and guidelines.
• The incumbent in this position responsible for directing the appropriate planning, organization, execution and coordination of program evaluation activities to evaluate the efficiency and effectiveness of Behavioral Health Care Services policy, handbooks and fee schedules, and assess the achievement of goals, objectives and priorities of the Medicaid program related to the Medicaid program.
• The incumbent in this position shall represent the Agency in local, state or national meetings, conferences, workshops and seminars related to Behavioral Health Care Services policy, handbooks and fee schedules.
• The incumbent in this position shall lead and coordinate meetings within the Agency, between the Agency and other state agencies and with other organizations for the purpose of presenting and evaluating Behavioral Health Care Services policy, handbooks and fee schedules.
• The incumbent in this position shall participate in meetings, conferences and workshops on Behavioral program policy.
• The incumbent in this position shall prepare and deliver speeches and present programs to provider groups, provider associations, and other local, state and national associations and organizations.
• The incumbent in this position shall represent the Medicaid office on health care related committees, task forces, and special projects as assigned.
• This position has been identified as mission essential.
• The incumbent in this position may be required to work during the weekend or on holidays.
• This position is not a remote or telework position.

Agency for Health Care Administrator – SES

• Represent the value-based care program’s affiliated health plans within dialysis clinics and the surrounding community to raise awareness, build trust, and support informed patient coverage decisions.
• Build strong relationships with in-clinic staff—facility administrators, social workers, and administrative assistants—to facilitate coordinated, compliant marketing efforts.
• Develop a strong understanding of the plan’s benefits, eligibility criteria, and the role of care management in driving better health outcomes for members.
• Partner with assigned brokers to support enrollment of interested patients.
• Communicate plan and program information in a clear, ethical, and compliant manner—ensuring CMS marketing guidelines and internal compliance guardrails are followed.
• Identify barriers to engagement and provide insights that improve our local marketing approach.
• Track engagement and field activity metrics to support performance evaluation and continuous improvement.
• Potential to represent the plan at community events or engage existing members for retention activities.
• Travel to clinic locations at least four days per week to speak with kidney care patients, caregivers, and clinic staff.
• Occasional option to work Saturdays and evening events, if desired.

Administrator, Partner Marketing

• support the preparation, administration, and closeout of agreements with subcontractors and other business partners supporting PSI’s federal government contracts and corporate operations.
• manage subcontract documentation throughout its lifecycle, including Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs), subcontract agreements, subcontract task orders, purchase orders, modifications, and closeout documentation.
• work closely with Contracts, Program Management, Business Development, Finance, Accounting, Accounts Payable, and other internal stakeholders, as well as subcontractor representatives.
• maintain subcontract records in TechnoMile and create and manage associated purchase order information in Deltek, ensuring that funding, period of performance, contractual terms, and other key data remain complete, accurate, and consistent across both systems.
• exercise sound judgment when handling contractual and financial information, and manage multiple transactions without sacrificing accuracy or responsiveness.
• communicate directly with subcontractors to obtain required information, resolve administrative questions, coordinate signatures, and support timely execution of agreements.
• track subcontract funding, ceilings, periods of performance, option periods, deliverables, modifications, and other key administrative milestones.
• monitor pending documents, approvals, signatures, and subcontractor responses and follow up with responsible parties to prevent processing delays.
• assist with internal reviews, customer inquiries, financial audits, incurred-cost activities, and Contractor Purchasing System Review preparation by locating and organizing subcontract records.

Subcontracts Administrator

• Analyze essential trials documents and collaborate with clinical teams to develop and negotiate comprehensive budgets covering institutional research costs.
• Negotiate study specific budgets, contract payment terms, master agreements, master fee schedules, and vendor service agreements.
• Train lower level Grants and Contracts Administrators.

Grants and Contracts Administrator

• Oversee timely processing of lease activations, amendments, renewals, modifications, and terminations
• Monitor lease administration workflows, critical deadlines, and department trackers
• Administer cash security deposits and letters of credit, including approved-bank review, receipt, replacement, transfer, reduction, release, drawdown, refund and escrow coordination
• Monitor tenant activation status, substantial completion, and deferral agreements
• Coordinate acquisition and disposition lease administration activities
• Provide direct billing instructions to Accounting/AR for base rent, percentage rent, license fees, utilities, and operating-expense/tax escalations
• Implement automation and AI applications to improve workflow efficiency and reporting accuracy
• Ensure lease administration controls, policies, and procedures are maintained and followed
• Coordinate internal and external audit requests and review supporting documentation
• Review reconciliations, reports, and staff work for accuracy and completeness
• Support the secure implementation of AI-enabled tools in accordance with company policies and internal controls
• Maintain the accuracy and integrity of lease and property information within Yardi
• Support month-end close, reporting, budgeting requests, and lease-related financial analyses
• Oversee timely processing of lease activations, amendments, renewals, modifications, and terminations. Manage, coach, develop, and evaluate lease administration staff
• Delegate responsibilities and monitor team performance and workload
• Promote continuous process improvement and operational efficiency
• Serve as the primary liaison between Lease Administration, Leasing, Operations, Accounting, Legal, and tenants

Commercial Lease Administration Manager

• Monitoring Endpoint Detection and Response (EDR): • Continuously monitor EDR solutions to detect and report threats to the Security Operations Center (SOC) in real-time.
• Managing Next-Generation Antivirus (NGAV): • Ensure NGAV solutions are running optimally and address any alerts or issues. • Perform routine checks and updates to maintain peak performance.
• Maintaining Attack Surface Reduction: • Ensure rules and controls are in place to minimize the attack surface of endpoints, as provided by the SOC • Report any deviations or issues to the engineering team for review.
• Integrating Cloud-Delivered Protection: • Verify that real-time updates and threat intelligence from the Microsoft cloud are being received and applied. • Report any discrepancies or issues to the engineering team.
• Connecting with SIEM Solutions: • Ensure seamless integration of Microsoft Defender with Microsoft Sentinel and other SIEM tools. • Monitor and maintain centralized logging, analytics, and reporting dashboards. • Perform data analysis via the SIEM tool as required.
• Ensuring Cross-Platform Protection: • Verify comprehensive security across Windows, Linux, and mobile devices. • Report any platform-specific issues to the engineering team.
• Delivering Comprehensive Reporting and Analytics: • Generate and review detailed reports on security posture, incidents, and compliance. • Ensure dashboards and alerts are functioning correctly and report any issues.
• Applying Prescribed Procedures: • Follow established procedures and guidelines for maintaining Microsoft Defender solutions. • Escalate any issues or anomalies to the engineering team.
• Implementing Windows Defender Application Control (WDAC): • Ensure WDAC policies are correctly applied and functioning as intended. • Report any policy violations or issues to the engineering team.
• Integrating Microsoft Defender, Intune, and Purview for Data Loss Prevention (DLP): • Ensure DLP policies are correctly implemented and functioning across endpoints, mobile devices, and cloud services. • Implement approved DLP waivers for authorized users and devices. • Monitor DLP incidents and report any policy violations or data exfiltration attempts to the engineering team. • Maintain unified reporting and alerts for any DLP-related issues.

Microsoft Defender Administrator

• Provide day-to-day administrative support to senior managers
• Data entry and running security checks on new and prospective staff
• Booking travel and accommodation for the team as required
• Sending out client action plans accurately and in a timely manner
• General data entry and maintaining the integrity of company records
• Keeping internal systems and databases up to date
• Providing broad administrative support to senior managers

Administration Assistant

• Provide proactive administrative support to senior leaders, including calendar management, meeting prioritization, and coordination of executive schedules.
• Arrange complex travel logistics (flights, hotels, ground transportation) and prepare detailed itineraries.
• Prepare and format executive-level presentations, reports, and correspondence.
• Ensure smooth daily office operations and coordinate administrative activities.
• Plan and execute on-site and off-site meetings and events.
• Manage office supplies, vendors, and procurement processes.
• Coordinate shipping, receiving, and distribution.
• Maintain organized records, contact lists, and directories.
• Draft and distribute emails, memos, and communications.
• Act as a point of contact for employees, clients, and visitors.
• Assist in preparing reports and presentations.
• Support special projects and process improvement initiatives.
• Support employee engagement activities and office events.

Administration Officer

• Identify the roles and responsibilities of the AIT in a Long-Term Facility.
• Assists in analyzing the various operations within a nursing facility.
• Acts as a liaison between the nursing facility, residents, families and outside community.
• Compiles and develops reporting on budget projections, revenue and expenses.
• Ensures all employees, residents and families are treated with the utmost respect.
• Monitors industry regulations, laws, compliance updates and makes changes as appropriate.

Administrator, In Training

• Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
• Participates in budgeting/forecasting activities including invoice processing, accruing for purchases, reviewing budgets and making coding corrects as needed, and reviewing budget and costs regularly with leadership and financial partner
• Responds to standard requests from our internal/external customers in a timely and efficient manner
• Compiles reports, analysis and drawings from data given from a variety of sources
• Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
• Handles fleet coordination, including vehicle orders, dealership communication and repairs
• Applies economic evaluation concepts and presents recommendations; practices cost control in daily operations and monitors cost responsibility reports and works to correct discrepancies
• Other duties as assigned

Field Office Administrator, I, II, III, Sr

• Lead, coach, and support a team of retirement plan administrators, ensuring high-quality work, productivity, and adherence to compliance deadlines.
• Oversee all aspects of qualified retirement plan administration and annual compliance for an assigned team of retirement plans.
• Review, authorize, and provide final quality assurance for team members' work, ensuring accuracy, consistency, and regulatory compliance.
• Track workloads, monitor project progress, and proactively manage deadlines to ensure timely completion of annual administration requirements.
• Coordinate with clients to request, obtain, and validate census data, financial information, and other required documentation.
• Serve as the primary escalation point for complex administrative, compliance, and client service issues.
• Draft and review non-standard correspondence, client communications, and technical reports.
• Review standard client correspondence and reporting prepared by team members.
• Review annual compliance testing, including nondiscrimination testing, coverage testing, top-heavy testing, and other required compliance analyses.
• Assist with and review Form 5500 preparation, including reconciliation of trust activity and plan assets.
• Partner closely with attorneys, actuaries, financial advisors, auditors, and internal stakeholders to resolve technical issues and support client needs.
• Provide consulting support during implementation of new retirement plans and assist with onboarding new clients.
• Identify opportunities to improve operational processes, increase efficiency, and enhance quality across the administrative team.
• Mentor and develop team members by providing ongoing coaching, technical guidance, performance feedback, and training.
• Stay current on ERISA, IRS, and Department of Labor regulations through continuing education, professional development, and company-sponsored training.
• Utilize Microsoft Outlook, Excel, Word, Adobe Acrobat, and other retirement plan administration software to effectively manage daily responsibilities.

Team Lead, Administration Services

• Administer Oracle Analytics Cloud environments (Dev/PreProd/Prod) within Oracle Cloud Infrastructure (OCI) enabling semantic layer support for commercial operations
• Monitor system health, usage, and platform performance
• Optimize report performance, datasets, RPDs (repository semantic layer), and backend Oracle SQL queries
• Configure and support secure data connectivity across Oracle On-Prem Servers, Oracle Fusion / ERP / HCM EDW and enterprise data warehouse platforms (Snowflake)
• Support Linux-based components used for data gateways and integration services
• Improve operational efficiency through scripting and automation of repetitive admin tasks in OAC or Snowflake
• Partner with Security and Compliance teams to enforce identity and access management controls
• Maintain audit readiness and regulatory compliance
• Maintain patches and upgrades of the Linux-based OAC servers
• Troubleshoot and close incidents opened by the business to investigate data abnormalities
• Enable UAT testing in a pre-production environment and promote reports to production server upon UAT approval pending a formal change request process approval by the Change Management team
• Create new OAC reports or Snowflake stored procedures/scheduled tasks based on business requirements using Oracle subject areas or Snowflake data objects
• Participate in CapEx and OpEx projects as needed

Oracle Analytics Cloud Administrator

• Perform a variety of timekeeping duties, including leading weekly and biweekly reconciliation of timecards.
• Monitor clock-in/out activity for craft hourly employees.
• Coordinate data entry for new hires, rehires, terminations, rate changes, and other HR updates to ensure timely delivery to the Gray Construction payroll team.
• Enter and process per diem in CMiC; ensuring that amounts uploaded accurately reflect information.
• Review payroll reports for accuracy, correcting errors as needed.
• Assist with the timely filing of payroll-related taxes.
• Processes check adjustments and shortages.
• Verifies and enters vacation, sick, and holiday pay.
• Provide payroll support to NexGen employees and third-party craft personnel.
• Review craft timecards for unapproved punches and resolve discrepancies with project approvers.
• Process weekly craft payroll, including running reports, managing rate changes, and handling per diem requests.
• Process terminations for team members in UKG Pro, ensure proper documentation and compliance with best practices, and escalate any concerns or risks to HR Manager.
• Ensure compliance with company policies, procedures, and global standards.
• Maintain confidentiality of payroll records and sensitive employee information.
• Plan, organize, and execute assignments as directed.
• Meet expectations for attendance and punctuality.
• Processes unemployment claims, employment verifications, garnishments and child support.
• Perform other duties as assigned.

Timekeeping Administrator

• Oversee day-to-day FTZ operations and lead a team of FTZ specialists to ensure compliance with U.S. Customs and Border Protection (CBP) regulations.
• Manage FTZ admissions, withdrawals, reporting, and inventory control, while also serving as a key liaison between internal departments, clients, and regulatory agencies.
• Supervise and mentor FTZ team members, providing training and performance feedback.
• Assign and monitor daily tasks to ensure timely and accurate FTZ operations.
• Develop and implement process improvements to enhance efficiency and compliance.
• Ensure timely and accurate submission of CBP forms (e.g., 214, 7512) and FTZ reports (weekly, monthly, annual).

Senior Team Lead, FTZ Administrator, Customs

• Own the onboarding experience for new hires across Sales, Marketing, and Operations
• Train and mentor team members on system functionality, workflows, and best practices
• Maintain and continuously improve SOPs as sales and marketing processes change
• Build and maintain recurring reports and dashboards covering pipeline, lead source, rep activity, conversion, and other key sales and marketing metrics
• Own data quality by maintaining custom properties, list segmentation, and pipeline/deal stage configuration

HubSpot Administrator

• Supports the work of the assigned Review Committee(s) in its review and accreditation of GME programs.
• Responsible for coordinating the various aspects of committee meeting logistics and activities.
• Compiles the materials and records needed to review and track accreditation.
• Performs follow-up on committee decisions.
• Serves as a first-line resource to GME program leadership and staff.

Accreditation Administrator

• Ensure seamless fleet operations by performing daily inventory checks
• Manage vehicle availability and coordinate with dealerships and body shops for timely repairs
• Assist the Fleet Manager in scheduling maintenance and repairs
• Prepare new vehicles for rental, handling tasks like adding documentation, decals, and tags
• Oversee the preparation of vehicles for disposal, completing condition reports
• Verify equipment and coordinate necessary repairs
• Monitor and track shift activities, including vehicle movements and planning for future fleet demand

Administration jobs in United States

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