Commercial Lease Administration Manager

Empire State Realty Trust

Commercial Lease Administration Manager overseeing lease administration for Empire State Realty Trust, managing compliance and operational processes for commercial leases.

Posted 7/23/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $120,000 - $135,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in lease administration, including processing lease activations, amendments, and renewals, while ensuring compliance with internal controls and policies. Proficient in utilizing Yardi for maintaining lease and property information and implementing process improvements through automation and AI applications.

Highest-signal resume keywords

Lease AdministrationYardiCommercial Real EstateProcess ImprovementSupervisory Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Lease ProcessingFinancial AnalysisBudgetingReportingAudit Coordination

Soft Skills

Analytical SkillsOrganizational SkillsCommunication SkillsProblem-Solving SkillsTeam Leadership

Tools & Technologies

Microsoft OfficeAI Applications

Industry Keywords

Commercial LeasesLease ActivationsLease ModificationsCash Security DepositsTenant Activation

About the role

Key responsibilities & impact

Oversee timely processing of lease activations, amendments, renewals, modifications, and terminations
Monitor lease administration workflows, critical deadlines, and department trackers
Administer cash security deposits and letters of credit, including approved-bank review, receipt, replacement, transfer, reduction, release, drawdown, refund and escrow coordination
Monitor tenant activation status, substantial completion, and deferral agreements
Coordinate acquisition and disposition lease administration activities
Provide direct billing instructions to Accounting/AR for base rent, percentage rent, license fees, utilities, and operating-expense/tax escalations
Implement automation and AI applications to improve workflow efficiency and reporting accuracy
Ensure lease administration controls, policies, and procedures are maintained and followed
Coordinate internal and external audit requests and review supporting documentation
Review reconciliations, reports, and staff work for accuracy and completeness
Support the secure implementation of AI-enabled tools in accordance with company policies and internal controls
Maintain the accuracy and integrity of lease and property information within Yardi
Support month-end close, reporting, budgeting requests, and lease-related financial analyses
Oversee timely processing of lease activations, amendments, renewals, modifications, and terminations. Manage, coach, develop, and evaluate lease administration staff
Delegate responsibilities and monitor team performance and workload
Promote continuous process improvement and operational efficiency
Serve as the primary liaison between Lease Administration, Leasing, Operations, Accounting, Legal, and tenants

Requirements

What you’ll need

BA/BS degree in Accounting, Finance, Business, Real Estate, or related field
Five or more years of commercial real estate lease administration experience
Supervisory or management experience preferred
Working knowledge of commercial leases, Yardi, and Microsoft Office
Strong analytical, organizational, communication, and problem-solving skills
Ability to manage multiple priorities, maintain strong internal controls, and lead process improvement initiatives

Benefits

Comp & perks

Competitive base salary and bonus
Health/Dental/Vision insurance
Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance
Voluntary Enhanced LTD Program
Voluntary Hospital, Accident, and Cancer Programs
401(k) with 100% match up to 5%
Paid parental leave
Pre-tax transit accounts
Employee Assistance Program for emotional, financial, and legal support