Empire State Realty Trust

Administration

• Oversee timely processing of lease activations, amendments, renewals, modifications, and terminations
• Monitor lease administration workflows, critical deadlines, and department trackers
• Administer cash security deposits and letters of credit, including approved-bank review, receipt, replacement, transfer, reduction, release, drawdown, refund and escrow coordination
• Monitor tenant activation status, substantial completion, and deferral agreements
• Coordinate acquisition and disposition lease administration activities
• Provide direct billing instructions to Accounting/AR for base rent, percentage rent, license fees, utilities, and operating-expense/tax escalations
• Implement automation and AI applications to improve workflow efficiency and reporting accuracy
• Ensure lease administration controls, policies, and procedures are maintained and followed
• Coordinate internal and external audit requests and review supporting documentation
• Review reconciliations, reports, and staff work for accuracy and completeness
• Support the secure implementation of AI-enabled tools in accordance with company policies and internal controls
• Maintain the accuracy and integrity of lease and property information within Yardi
• Support month-end close, reporting, budgeting requests, and lease-related financial analyses
• Oversee timely processing of lease activations, amendments, renewals, modifications, and terminations. Manage, coach, develop, and evaluate lease administration staff
• Delegate responsibilities and monitor team performance and workload
• Promote continuous process improvement and operational efficiency
• Serve as the primary liaison between Lease Administration, Leasing, Operations, Accounting, Legal, and tenants

Commercial Lease Administration Manager

Accountant

• Responsible for month-end close/reconciliation of Accounts Receivable, Accounts Payable and other sub-ledgers.
• Review expense coding and amounts to determine accuracy and provide guidance to property management.
• Prepare monthly internal/external reports.
• Create and determine correct monthly journal entries including period-end accruals and reserves.
• Review management operating expense/contract accruals and provide guidance when necessary.
• Prepare utility accruals (determine method and provide support calculations).
• Meet with property managers to discuss and determine proper accounting treatments for operating activities and fixed assets.
• Calculate bad debt provisions and determine if adjustment is necessary for month-end close.
• Calculate and prepare proper intercompany transfers of funds.
• Perform account reconciliations, roll forwards, and prepare supporting schedules.
• Confirm expenditures are accurately expensed or capitalized per ESRT’s policy.
• Complete monthly bank reconciliations.
• Record mortgage payment including interest rate swap activity and confirm escrow account balances on trial balance tie to lender’s activity.
• Review cash balances and cash needs for the applicable property to fund, as needed, operating expenses, construction projects, and mortgage payments.
• Provide support/explanations for annual property audits.
• Prepare annual governmental filings, including the TC201 and RPIE.
• Assist in various quarterly ESRT consolidated reporting functions, including answering variance questions and verifying fixed asset additions and disposals.
• Assist in the preparation of draw requests for submission to lender.
• Prepare reporting packages to comply with lender reporting requirements.
• Review annual budgets from an accounting perspective, including ensuring expenditures are coded to the correct G/L and comparing budget to historical.
• Provide support for sales tax audits.
• Lead and participate with ad-hoc projects.

Senior Multifamily Property Accountant

Network Engineer

• Serve as the primary escalation point for complex network incidents, outages, and performance issues owing problems through to resolution with clear communication to stakeholders
• Provide expert guidance to internal engineers, MSP resources, and NOC personnel on architecture, troubleshooting methodology, and root cause analysis
• Lead post-incident reviews, drive root cause identification, and implement lasting remediations to prevent recurrence
• Evaluate complex vendor and MSP escalations; make technical decisions on design, tooling, and resolution approach
• Work with the Director of Network & Infrastructure to architect scalable, resilient, and secure network solutions across LAN, WAN, wireless, cloud, and building infrastructure
• Lead the design and evolution of network segmentation strategy including zero-trust principles, VRF separation, and secure OT/IT boundary enforcement
• Develop and maintain network infrastructure standards, reference architectures, and design patterns for consistent deployment across properties
• Evaluate emerging technologies and contribute to the long-term infrastructure roadmap, particularly around Palo Alto / Panorama, Aruba, and cloud connectivity platforms

Commercial Lease Administration Manager

Senior Multifamily Property Accountant

Senior Network Engineer