Empire State Realty Trust

Financial Planning and Analysis

• Support and assist in the SEC and stand-alone reporting processes
• Prepare footnote disclosures to be included in the Company’s consolidated financial statements through collaboration with our various departments
• Prepare sections of the quarterly Supplemental Report and Earnings Release
• Assist in the preparation of support for other public documents including the Proxy and investor presentations
• Assist in the completion of the monthly and quarterly consolidation process
• Prepare clear workbooks in support of financial statement line items and disclosures such as stock-based compensation expense, interest rate swap derivatives, earnings per share and share buy-backs
• Collaborate with property accounting and finance teams to prepare consolidated and stand-alone property variance analyses for management and MD&A disclosures
• Prepare various required financial covenant calculations and reports
• Liaison with internal and external auditors to facilitate a timely audit process and report to various stakeholders on the status of internal/external audits
• Oversee ESRT SOX submissions to internal and external auditors
• Maintain equity ledgers and review equity conversion and/or transfer requests
• Process updates to equity compensation plan
• Keep abreast of accounting developments and stay up-to-date on the most recent accounting standard updates

Senior Accountant, Financial Reporting

Manager

• Develop and lead property operations strategies
• Supervise on-site building staff and superintendents
• Coordinate maintenance and capital projects of the designated multifamily real estate portfolio
• Ensure properties are managed efficiently, profitably, and in alignment with ownership objectives
• Act as a liaison between on-site property teams and Asset Management
• Establish operational policies, procedures, and performance standards to ensure consistency across the portfolio
• Identify opportunities to improve efficiency and reduce operating costs during and after transition
• Oversee bidding, procurement, and performance of vendors and contractors
• Conduct regular inspections, safety meetings, and compliance audits
• Assist in the development and execution of annual operating budgets

Multifamily Portfolio Manager

• Support the transactions process:
• Maintain transactions pipeline
• Coordinate and participate in property tours
• Download deal data rooms, coordinate access, and save data room files to Sharepoint
• Support review and execution of NDA’s for new transactions with legal team
• Upload files to disposition data rooms and coordinate access
• Support due diligence process and ensure information flows are coordinated across internal and external parties
• Team organization and logistics:
• Prepare agendas, presentation materials, and investment memoranda
• Create and modify Word and PowerPoint presentations
• Distribute materials to internal committees.
• Coordinate and track meeting follow-up and meetings with brokers and advisors
• Maintain and record files for the Investment department and share information with other departments
• Take meeting minutes
• Analyze investments to the highest institutional standard:
• Analyze and synthesize market information to inform underwriting assumptions including leasing, development pipeline, financing, transaction, and capital raising activity
• Organize and participate in market diligence trips, competing property tours, and onsite inspections
• Understand and communicate the physical characteristics of properties and the related competitive advantages and disadvantages
• Prepare efficient investment memoranda for the ESRT Investment Committee and participate in discussion
• Create property and portfolio financial models that isolate variables and considers various outcomes
• Analyze property and portfolio level data to inform underwriting assumptions including rent rolls, leases, historical cash flows, expense items, capital investment, and financing options
• Collaborate with other departments to provide critical inputs for underwriting model
• Assist with key asset management initiatives
• Participate in and provide support for the ongoing asset management of each investment
• Assist with key asset management initiatives
• Develop a working knowledge of leases, loan documents, partnership agreements, and other agreements to assist with general responsibilities
• Contribute to investment strategy:
• Analyze data sets and identify industry trends that support new investment themes
• Build proprietary databases that support sourcing initiatives
• Analyze historical portfolio performance
• Act as a culture carrier and exemplify the guiding principles of ESRT:
• Service-oriented and an ESRT brand ambassador
• Strong communicator
• Team player

Investment Analyst

Human Resources

• Assist in the full-cycle recruitment process for the Undergraduate Summer Internship Program
• Maintain intern job descriptions and ensure all job postings are up to date in partnership with HR Coordinators
• Review intern applicant resumes to identify quality candidates in our Applicant Tracking System (Lever)
• Coordinate with various schools to procure candidates for summer intern program
• Conduct screening assessments for summer intern candidates and provide recommendations on candidate eligibility
• Schedule interviews for HR team and intern managers
• Provide real-time recommendations and enhancements of current Summer Intern Project Plan and scheduled initiatives
• Proactively utilize Summer Intern Project Plan to schedule tasks for team in advance to ensure successful program
• Schedule and coordinate intern project status updates between HR, interns, and the intern managers
• Schedule and coordinate various engagement events within the undergraduate summer internship program including but not limited to the Welcome Lunch, ESRT property tours, ESRT volunteer opportunities, and the intern outing
• Design and implement performance review standards for mid-internship reviews and final internship reviews using prior year templates and feedback
• Prepare company-wide communication, such as memos and calendar invites, to be sent from Human Resources
• Act as a liaison between summer interns and Human Resources/ ESRT to help solicit and deliver feedback in real-time
• Craft a Standard Operating Procedure (SOP) for the Summer Intern Program using provided materials to present to the HR team post-internship
• Prepare presentation to highlight intern program wins and provide recommendations on improvements for next year’s program in partnership with Manager, HR Business Partner
• Synthesize data from post-summer internship exit interviews, exit surveys, and feedback sessions to summarize and analyze the success of the program with suggestions for next year’s program
• Coordinate post-summer internship project follow up with all summer intern managers to ensure visibility to senior leadership
• Create post-summer internship metrics on conversions to extended internships, part-time, and full-time positions
• Prepare and distribute various HR reports for the department
• Assist in various functions of the employee life cycle including but not limited to recruitment, onboarding, and training
• Assist in the maintenance of personnel files in our HRIS system (ADP Workforce Now)

Graduate Intern, Human Resources

Social Media Manager

• Create and manage the content calendar that ensures alignment with brand objectives and marketing goals
• Manage the development and execution of social media campaigns that includes real estate content, corporate news, events, and leadership appearances
• Lead the execution of ESRT content production in partnership with ESRT’s leasing team to craft social media content that drives web traffic and supports leasing efforts
• Prepare monthly, quarterly, and annual reports on social media engagement for ESRT’s channels and ESB Observatory influencer campaigns
• Create tailored content for ESRT’s Instagram and LinkedIn platforms to maximize engagement with brokers, tenants, and potential investors
• Grow and manage observatory influencer programs, including outreach, annual influencer events, and one-off visits
• Edit and maintain accurate hours of operations for the Observatory across platforms such as Google, TripAdvisor, Twitter, and Facebook
• Manage expenses and the annual budget for influencer monitoring/events to ensure cost-effective return on investment

Social Media Specialist

Director

• The Director, Total Rewards will lead design, implementation, governance, and continuous improvement of Total Rewards (payroll/compensation, benefits, 401K)
• Dually report to the EVP, Chief Financial Officer & Chief Accounting Officer and SVP, HR Strategy & Operations
• Lead payroll operations and administration to ensure accuracy, efficiency, and compliance
• Maintain oversight of the Company’s 401K plan including vendor assessment, negotiations, and regulatory matters
• Ensure accurate budgeting and recording of compensation related costs and review recurring monthly compensation accounting entries
• Maintain organized database of all aspects of compensation and ensure accurate record-keeping (offer letters, grant documents)
• Execute annual and mid-year compensation processes in partnership with SVP, HR Strategy & Operations
• Lead successful transition to new Total Rewards/HRIS system
• Direct benefits strategy and administration, including health and wellness programs and retirement plans
• Manage the process to obtain, process, and communicate annual compensation updates including valuation of equity awards
• Develop compensation budgets, forecast spend and prepare analysis of variances against budgets and forecasts
• Oversee and execute pay equity analysis with outside vendors as needed
• Ensure compliance with global regulatory requirements (e.g., ERISA, GDPR, WARN, TUPE)
• Partner with IT and cross-functional stakeholders to maximize the use of HRIS, analytics tools, and automation technologies
• Drive continuous improvement and transformation initiatives across HR to enable greater transparency, consistency, and efficiency

Director, Total Rewards

• ESRT seeks a property management leader to join the Empire State Building as Property Manager responsible for operational excellence, strategic planning, and process improvements
• Ensure seamless oversight of property operations including tenant services, staff oversight and development, financial ownership and accountability and interdepartmental collaboration
• Financial ownership: develop, forecast, and manage operating and capital budgets; conduct monthly financial reviews; identify cost savings and revenue initiatives
• Tenant services: enhance tenant relations, oversee lease reviews and special arrangements, manage tenant satisfaction survey results, support building amenities
• Leadership and strategy: provide leadership and direction for all operational functions; set goals; collaborate with leasing, project management, marketing/PR, HR, legal, accounting, and IT
• People development: train and develop property management staff; deliver quarterly customer service training; conduct regular one-on-ones
• Property management: maintain Class-A operational standards; plan renovation and maintenance projects; oversee capital projects and service contracts; lead emergency response efforts
• Drive technology and process improvements, monitor engineering KPIs, and participate in strategic planning to align property initiatives with organizational goals

Property Manager

• The Director of Network & Infrastructure will strategize and align industry leading infrastructure and network technologies with business objectives and cybersecurity best practices.
• This includes planning, decision making, implementation, and maintenance of all aspects including but not limited to, cloud, on-premises network, storage, virtualization platforms, server management, along with all enterprise and real estate asset networks including wired, wireless, building risers, IT and OT technologies.
• Daily tasks range from strategizing and reporting results to leadership, balanced with hands-on assistance and troubleshooting, managing project milestones, and collaborating with IT personnel to achieve business objectives.

Director, Network & Infrastructure

Accounts Receivable

• Bill monthly rent charges to tenants
• Bill electric usage (i.e. submetered, ERIF, including quarterly ERIF adjustments) and other utility charges
• Process HVAC calculations received by Property Management
• Process profit sharing and settlement adjustments
• Process other billings such as late fees and holdover rent, as applicable
• Upload escalations billings provided by Property Accountants
• Create debit/credit memos to enter batch uploads in Yardi
• Prepare monthly rent variances for recurring charges
• Generate monthly electric variances and identify 15% differences for operations
• Review electric surveys to adjust tenant charges in accordance with each tenant's lease
• Process works order uploads, validate the workorder charge code, GL and tax amounts.
• Perform account reconciliations upon tenant move-out (or any related changes to tenant occupancy)
• Provide uploads to support TXT files for electric charges and rent statements distributed by our billing support group
• Distribute letters reflecting changes to additional rent escalations, including operating expenses, cost of living adjustments and real estate tax adjustments for all applicable tenants as prepared by Property Accountants

• Review lockbox receipts and save pdf images on shared drive
• Apply receipts to tenant ledgers in Yardi Voyager
• Scan checks received in office via Chase scanner
• Contact tenants regarding open balance
• Respond to tenant inquiries regarding their rent bills and ledgers
• Research applicable portion of tenant leases to answer routine tenant inquiries
• Work with the leasing agents, property accountants, and lease administrators as necessary
• Create and maintain “ticklers” (utilizing Microsoft Outlook) to track items for inter-departmental follow-up
• Reconcile tenant ledgers as needed, to ensure accurate handling of tenants accounts and accurate reporting of their account status
• Process security deposits in tenant ledger, miscellaneous charges, and income
• Application of zero dollar receipts as needed

• Send the accounts receivable aging report to leasing, broadcast director, upper management and building attorneys every Monday morning
• Prepare monthly close reconciliation
• Understand and participate in the department’s internal controls
• Assist with internal and external audits
• Collaborate with the operations department to ensure the accuracy of invoices for reimbursable tenant improvements/alterations