Subcontracts Administrator

Planned Systems International

Subcontracts Administrator at Planned Systems International managing subcontract documentation for federal government contracts. Coordinates with multiple internal stakeholders to ensure compliance and efficiency.

Posted 7/23/2026full-timeRemote • District of Columbia, Maryland, Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in subcontract administration and procurement processes, with a strong focus on managing contractual documentation and compliance for federal government contracts. Proficient in utilizing Deltek and TechnoMile for effective recordkeeping and financial tracking.

Highest-signal resume keywords

Subcontract AdministrationFederal Contract ComplianceDeltek CostpointDocument ManagementAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Subcontract AgreementsNon-Disclosure AgreementsTeaming AgreementsTask OrdersPurchase OrdersContract ModificationsCloseout DocumentationFederal Subcontract AdministrationProcurementContract Administration

Soft Skills

Organizational SkillsRecordkeeping SkillsCommunication Skills

Tools & Technologies

DeltekTechnoMileMicrosoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft TeamsAdobe Acrobat

Industry Keywords

Federal Government ContractsContractual Flow-DownsFunding ControlsPeriods of PerformanceSubcontract Types

About the role

Key responsibilities & impact

support the preparation, administration, and closeout of agreements with subcontractors and other business partners supporting PSI’s federal government contracts and corporate operations.
manage subcontract documentation throughout its lifecycle, including Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs), subcontract agreements, subcontract task orders, purchase orders, modifications, and closeout documentation.
work closely with Contracts, Program Management, Business Development, Finance, Accounting, Accounts Payable, and other internal stakeholders, as well as subcontractor representatives.
maintain subcontract records in TechnoMile and create and manage associated purchase order information in Deltek, ensuring that funding, period of performance, contractual terms, and other key data remain complete, accurate, and consistent across both systems.
exercise sound judgment when handling contractual and financial information, and manage multiple transactions without sacrificing accuracy or responsiveness.
communicate directly with subcontractors to obtain required information, resolve administrative questions, coordinate signatures, and support timely execution of agreements.
track subcontract funding, ceilings, periods of performance, option periods, deliverables, modifications, and other key administrative milestones.
monitor pending documents, approvals, signatures, and subcontractor responses and follow up with responsible parties to prevent processing delays.
assist with internal reviews, customer inquiries, financial audits, incurred-cost activities, and Contractor Purchasing System Review preparation by locating and organizing subcontract records.

Requirements

What you’ll need

Bachelor’s degree in Business Administration, Contract Management, Supply Chain Management, Finance, Accounting, or a related discipline.
Additional directly related experience may be considered in place of the degree requirement.
Three or more (3+) years of experience in subcontract administration, procurement, purchasing, contract administration, or a related function.
Experience supporting a federal government contractor or administering agreements connected to federal contracts.
Demonstrated experience preparing and administering several of the following: NDAs, Teaming Agreements, Subcontract agreements, Task orders, Purchase orders, Modifications, Closeout documentation.
Working knowledge of federal subcontract administration concepts, including contractual flow-downs, funding controls, periods of performance, subcontract types, and documentation requirements.
Experience entering and maintaining purchase orders in Deltek Costpoint or a comparable enterprise resource planning or accounting system.
Strong attention to detail and the ability to identify inconsistencies among agreements, modifications, purchase orders, funding records, and system data.
Strong organizational, document management, and recordkeeping skills.
Proficiency with Microsoft Word, Excel, Outlook, Teams, and Adobe Acrobat.
Must be legally authorized to work in the United States.

Benefits

Comp & perks

paid leave
options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance
Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses.
company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested.
professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.