Administration

• Oversee timely processing of lease activations, amendments, renewals, modifications, and terminations
• Monitor lease administration workflows, critical deadlines, and department trackers
• Administer cash security deposits and letters of credit, including approved-bank review, receipt, replacement, transfer, reduction, release, drawdown, refund and escrow coordination
• Monitor tenant activation status, substantial completion, and deferral agreements
• Coordinate acquisition and disposition lease administration activities
• Provide direct billing instructions to Accounting/AR for base rent, percentage rent, license fees, utilities, and operating-expense/tax escalations
• Implement automation and AI applications to improve workflow efficiency and reporting accuracy
• Ensure lease administration controls, policies, and procedures are maintained and followed
• Coordinate internal and external audit requests and review supporting documentation
• Review reconciliations, reports, and staff work for accuracy and completeness
• Support the secure implementation of AI-enabled tools in accordance with company policies and internal controls
• Maintain the accuracy and integrity of lease and property information within Yardi
• Support month-end close, reporting, budgeting requests, and lease-related financial analyses
• Oversee timely processing of lease activations, amendments, renewals, modifications, and terminations. Manage, coach, develop, and evaluate lease administration staff
• Delegate responsibilities and monitor team performance and workload
• Promote continuous process improvement and operational efficiency
• Serve as the primary liaison between Lease Administration, Leasing, Operations, Accounting, Legal, and tenants

Commercial Lease Administration Manager

• Manage all aspects of international cargo claims, including intake, documentation, communication, and resolution.
• Acting as a subject matter expert, ensure claims are handled in accordance with industry standards while engaging with carriers, insurers, and internal stakeholders to achieve timely and favorable outcomes.
• Emphasize education, transparency, and proactive communication to support both internal teams and clients throughout the claims lifecycle.
• Support client retention and risk mitigation by ensuring cargo loss and damage claims are handled professionally and efficiently.
• Negotiate with carriers, insurers, and third parties to secure favorable settlements.
• Educate internal teams on claims processes and best practices.

Claims Administrator

• Lead the pre-award and post-award portfolio management for assigned researchers
• Interpret and advise on sponsor guidelines and funding opportunities
• Ensure adherence to federal, state, and institutional regulations
• Serve as a subject matter expert and escalation point
• Provide mentorship and technical guidance to junior research administrators

Research Administrator, Senior, Lead

• Provide strategic leadership and strategic direction for Nebraska's youth rehabilitation and treatment facilities and assigned juvenile justice programs.
• Oversee the administration and performance of Youth Rehabilitation and Treatment Centers (YRTCs), ensuring safe, effective, and compliant operations.
• Develop and implement operational strategies that improve outcomes for youth while supporting rehabilitation, treatment, and public safety.
• Ensure compliance with applicable federal and state laws, regulations, licensing requirements, accreditation standards, and juvenile justice best practices.
• Lead quality assurance, performance management, and continuous improvement initiatives using data to drive operational excellence.
• Develop, implement, and evaluate policies, procedures, and evidence-based treatment and rehabilitation programs.
• Oversee facility budgets, contracts, grants, and resource allocation to ensure effective stewardship of public resources.
• Partner with courts, probation, law enforcement, behavioral health providers, education systems, community organizations, tribal governments, and other state agencies to coordinate services for justice-involved youth.
• Serve as the department's representative with executive leadership, legislators, stakeholder groups, and community partners regarding youth facility operations and juvenile justice initiatives.
• Foster trauma-informed, family-centered, culturally responsive practices throughout youth rehabilitation programs.
• Lead, coach, and develop facility leadership while promoting accountability, employee engagement, and operational excellence.
• Respond to critical incidents, emergency situations, legislative priorities, and other issues requiring executive leadership.

Senior Youth Facilities Administrator

• Oversee research laboratory facilities and operations for ISI labs
• Manage day to day operations
• Develop and enforce policies and procedures for operational efficiency
• Ensure adherence to safety protocols
• Maintain cleanliness of workspaces

Laboratory Facilities Administrator, Integrated Science Initiative

• Year end testing for DC plans
• Answer questions from the client service team on retirement plan subjects
• Assist with plan terminations and EPCRS corrections
• Provide consulting services to sponsor and advisors as needed

Senior Associate, Retirement Plan Administration

• Develop, coordinate, and implement programs and services for the Center for Student Life
• Advise fraternity and sorority organizations
• Supervise student leaders and facilitate peer leadership programs
• Manage new student onboarding programs and processes
• Create workshops and services tailored to student communities

Program Administrator – Fraternity and Sorority Life and Leadership

• Maintains a teaching load of approx. 3 courses per year per B&SC teaching guidelines.
• Respond to student and staff inquiries within a 24-48-hour period.
• Monitors adjunct faculty members every term.
• Ensures BOT documents are uploaded accurately and on time.
• Complete End-of-Term processes each term.
• Handles daily interactions for student issues, plagiarism, operational questions, etc.
• Conducts formal and/or informal classroom observations each term.
• Attends all mandatory meetings.
• Monitors instructional data reports.
• Helps foster the CoI among faculty and share best practices.
• Complete any other duties as assigned.

Faculty Administrator

• Review assigned commercial contracts, identify legal and business risks, and lead negotiations on routine to moderately complex customer, supplier, channel partner, and services agreements in line with corporate standards and approved fallback positions.
• Serve as a primary point of contact for assigned contract negotiations, coordinating with sales, finance, operations, compliance, and legal stakeholders to resolve open issues and support deal velocity.
• Apply and maintain negotiation playbooks, clause guidance, and escalation frameworks for key commercial terms, including payment, liability, indemnity, warranty, confidentiality, data protection, compliance, and order of precedence.
• Support negotiation and administration of partner, distributor, reseller, and other channel agreements, including tracking approvals, renewals, amendments, and commercial obligations.
• Provide timely, practical communications to sales teams on matter status, contract requirements, and negotiation next steps.
• Receive, triage, and respond to legal matter inquiries, coordinating with other departments as needed.
• Perform due diligence tasks and coordinate post-acquisition integrations.
• Support contract lifecycle management tools, AI contract review tools, and Sensors & Safety Systems legal matter intake processes.
• Track legal KPIs and recommend process or system improvements to increase efficiency.
• Maintain global legal templates and playbooks in coordination with Ralliant Law & Compliance team members.
• Perform other related duties as assigned, including duties for broader Ralliant Law & Compliance division.

Contract Administrator

• Act as the company’s subject matter expert in all things CAD/CAM
• Administer all related software, along with development and maintenance of CAD/CAM standards
• Perform CAD/CAM database maintenance and administer the Autodesk Vault system
• Maintains licensing and updates for all CAD/CAM related software
• Provide technical support, advice, and assistance with computer hardware and software system problems
• Provide onsite support to modify, install, clean, and repair computer software and hardware
• Provide support for file translation and interoperability between CAD systems
• Develop and deliver training programs for CAD/CAM users

CAD/CAM Administrator

• Administer NDS's Atlassian Cloud platform (Jira, Confluence) at a system health and governance level.
• Write and maintain scripts (Python and/or Groovy/ScriptRunner) and advanced Jira Automation rules to support platform workflows.
• Evaluate and develop cloud-native automation solutions (Jira Automation, Forge, REST API integrations) as legacy ScriptRunner capabilities are assessed and transitioned.
• Partner closely with development teams and leadership to support active products and ensure adherence to standards.
• Perform value stream mapping for processes owned within NDS IT, with a focus on streamlining Atlassian-supported workflows and eliminating waste.
• Mentor other Atlassian administrators toward cloud platform competency, and build knowledge transfer materials to reduce single-person dependencies.
• Support and facilitate change management activities associated with process, tool, and governance changes across NDS IT.
• Ensure users have access to the training they need on Program Office tools — facilitating and coordinating training resources, not necessarily delivering it directly.
• Document, measure, and improve system and software lifecycles to meet business objectives across NDS IT programs.
• Interpret contractual and regulatory documentation (CMMI, NIST, FSA Contract, RFPs) to identify gaps in lifecycles, policies, and procedures, and work with stakeholders to close those gaps.
• Document processes and procedures in an organized, user-friendly format.

IT Program Administrator – Cloud, Atlassian Administrator

• The BB SLA provides a full range of support to the Business Bankers, Branch Teams and Commercial Lenders in processing new loan requests and modifications to existing BB loans.
• Serves as a resource for internal/external customers, facilitates workflow of applications and related documentation, and ensures compliance with all aspects of applicable regulations and procedures.
• Interacts directly with Commercial customers, Attorneys, and other outside professionals to facilitate closings, all within service level agreements.
• Minimizes risk by ensuring loans are closed accordance with approval terms, in compliance with applicable policies and procedures, and safeguarding collateral perfection and collectability.
• Cure document deficiencies by working with relationship managers and directly with customers.
• The BB SLA focuses on more complex products and loan structures, including SBA 7A and 504 loans and construction loans.
• Train and mentor less experienced Team Members.
• Serve as point person for interbank training.
• Troubleshoot complex loan product, collateral perfection and loan documentation issues.
• May serve on projects, initiatives, committees and aid in process development as needed.

Senior Loan Administrator, Business Banking

• Establish, direct, and control all activities of a major, complex Unit with diverse, statewide programs.
• Manage resources and budgets to support operations, including coordination with subordinate managers, contractors, vendors, and providers.
• Administer programs under complex federal, state, and agency regulations, applying broad management practices and significant judgment.
• Formulate, implement, or direct development of policies, rules, and regulations with significant statewide impact; interpret policies and procedures for staff, stakeholders, and external partners.
• Conduct strategic and long-term planning to define program direction, evaluate organizational performance, and identify improvement opportunities.
• Direct and conduct studies, research, and analysis to assess program trends, issues, and accomplishments; develop and implement major initiatives.
• Collaborate with program staff, administrators, client groups, governmental officials, and private organizations to address operational problems, coordinate activities, and facilitate effective service delivery.
• Make high-impact decisions in critical or unexpected situations.
• Direct operations through subordinate managers and administrators; establish work activities and organizational structures to meet goals.
• Participate in selection, supervision, and evaluation of subordinate managers and key employees; represent agency in employee relations issues such as grievances and complaints.
• Serve as agency subject matter expert for Unit operations; represent DHHS at state and national meetings, providing guidance, information, and leadership in complex situations.
• Other duties as assigned.

Administrator II – Developmental Disabilities

• Draft moderate to complex, non-routine contractual instruments.
• Apply expert-level knowledge of contracting concepts, the Uniform Commercial Code, public contract acquisition law and regulations, and relevant international contract law.
• Ensure compliance with corporate policies and procedures and identify opportunities for process improvement.
• Coordinate and manage contract volume in support of major or complex proposals.
• Review complex domestic, international, and commercial proposals for compliance with RFP requirements, with emphasis on identifying and mitigating proposal and execution risk.
• Draft and revise contract language, including terms and conditions, in response to RFP requirements.
• Determine appropriate flow-down provisions for subcontracts and material procurement.
• Lead and support negotiation activities, including serving as negotiation lead for less complex efforts and acting as “closer” on more complex negotiations as required.
• Utilize independent judgment and creativity to resolve complex contract issues.
• Prepare complex contractual documentation for review by legal counsel, business units, and corporate stakeholders.
• Participate in and contribute to process improvements and work instruction development prior to implementation.
• Collaborate effectively with senior corporate leadership, customer and supplier executive management, and public agency executives.
• Develop and support competitive proposal development efforts.
• Provide mentorship, training, and technical guidance to less experienced contracts professionals, supporting skill development within the function.
• Communicate results clearly and concisely, both verbally and in writing.
• Travel up to 25% annually, both domestically and internationally.

Senior Contracts Administrator

• Contract processing & administration
• Move contracts through the existing workflow
• Intake, prepare, and route MSAs, SOWs, DPAs, and order forms from draft through signature using current templates — no drafting from scratch
• Apply standard terms and the existing playbook
• Handle routine redlines against the approved clause library; flag and escalate anything non-standard rather than negotiating it independently
• Run e-signature and execution
• Prepare documents for signature, route for internal approvals, track to full execution, and file completed agreements
• CLM & system-of-record upkeep
• Keep the CLM current
• Maintain the contract lifecycle management tool as the system of record — accurate records, statuses, key dates, and counterparties; keep work out of inboxes
• Maintain templates and the clause library as-is
• Keep approved templates and clauses current and usable; surface gaps to leadership rather than restructuring them
• Renewals & date tracking
• Track and tee up renewals
• Monitor upcoming renewal and expiration dates, flag at-risk or approaching bookings, and route them per the existing renewal process so none slip through the cracks
• Day-to-day deal & reporting support
• Support Sales on routine requests
• Turn around contract status and standard document requests quickly so deals keep moving; escalate non-standard items before signature
• Keep reporting current
• Update existing trackers and dashboards so leadership retains visibility into throughput, cycle time, and renewal exposure

Contract Administrator – Temporary

• Responsible for the administration, support, optimization, integration, and ongoing maintenance of PACS and related systems.
• Serve as the primary liaison between clinical operations, radiologists, imaging technologists, physicians, vendors, and IT teams.
• Provide operational support, troubleshooting, application configuration, workflow optimization, user training, system upgrades, and vendor coordination.
• Monitor system performance, uptime, storage utilization, and manage user provisioning and security.
• Collaborate with radiologists and technologists to improve imaging workflows and recommend system enhancements.
• Support and maintain integration between PACS, RIS, EMR/EHR, VNA, and third-party applications.
• Coordinate with vendors for support cases and manage PACS migrations and technology deployments.
• Ensure compliance with HIPAA, HITECH, and organizational requirements, monitoring data quality and business continuity processes.
• Develop training materials and provide support to staff.

PACS Administrator

• Own day-to-day administration and configuration of HubSpot across Sales, Marketing, Service, and Operations Hubs: users, permissions, custom objects, properties, pipelines, lifecycle stages, and lead routing.
• Build, maintain, and optimize sales sequences, marketing campaigns, lead nurture programs, and automated workflows in partnership with Sales and Marketing.
• Own data hygiene: deduplication, validation, list and segment management, and ongoing maintenance of clean records across contacts, companies, deals, and tickets.
• Build and maintain reports and dashboards across Sales, Marketing, and CS, including pipeline reporting, campaign attribution, and rep performance.
• Manage integrations between HubSpot and the broader GTM stack (enrichment, calendaring, dialer and sequencing, product data sources), and partner with RevOps on system-level builds.

HubSpot Administrator

• Drives the standardization of reservations policies and practices across venues, where applicable
• Attends and participates in BEO, Marketing, Guest Services meetings, as needed
• Actively takes and processes reservations
• Assists with incoming communication and answering guest questions
• Demonstrates knowledge of Tao Group Hospitality, its partners, and supporting hotel environments
• Implements cross-venue selling techniques
• Regularly participates in local outreach programs to enhance our guest base and make lasting guest connections
• Works closely with the Sales teams to properly allocate all private event bookings and drive event performance in branded locations
• Assist in preparing & submitting expense reports
• Assist in preparing new hire training binders
• Oversees the updating and distributing of menu updates to operations teams and marketing/beverage
• Create experiences and special reservations for the venues
• Coordinate supply movement between hotel branded locations
• Submit supply orders; distribute supplies once received
• Interact with other executives and department heads for collaboration
• Greet and assist internal and external clients and guests
• Prepare various forms, letters, schedules, lists, reports and memos as instructed
• Create and share BEO details for events
• Assist and/or complete additional tasks as assigned

F&B Office Administrator

• Assist in the administration, maintenance, and troubleshooting of network infrastructure including switches, routers, wireless access points, firewalls, and VPN connectivity.
• Support Microsoft Windows Server, Active Directory, Microsoft 365, Azure, and related IT systems.
• Monitor network performance and assist with system upgrades, patches, and preventative maintenance activities.
• Respond to helpdesk tickets and provide technical support for hardware, software, network, and connectivity issues.
• Assist with cybersecurity initiatives including user access management, endpoint protection, vulnerability remediation, and security awareness efforts.
• Maintain IT documentation including network diagrams, procedures, inventory records, and technical standards.
• Support backup, disaster recovery, and business continuity processes.
• Assist in evaluating, implementing, and supporting AI tools designed to improve business productivity, engineering processes, manufacturing operations, and administrative functions.
• Collaborate with business stakeholders to identify opportunities for AI-driven process improvements and automation.
• Research emerging AI technologies and provide recommendations regarding potential business applications.
• Participate in IT projects involving network expansion, infrastructure modernization, cloud technologies, and AI integration.
• Ensure compliance with company policies, cybersecurity standards, and applicable regulatory requirements.

Administration jobs in New York

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Commercial Lease Administration Manager

Claims Administrator

Research Administrator, Senior, Lead

Senior Youth Facilities Administrator

Laboratory Facilities Administrator, Integrated Science Initiative

Senior Associate, Retirement Plan Administration

Program Administrator – Fraternity and Sorority Life and Leadership

Faculty Administrator

Faculty Administrator

Contract Administrator

CAD/CAM Administrator

IT Program Administrator – Cloud, Atlassian Administrator

Senior Loan Administrator, Business Banking

Administrator II – Developmental Disabilities

Senior Contracts Administrator

Contract Administrator – Temporary

PACS Administrator

HubSpot Administrator

F&B Office Administrator

Infrastructure Administrator