Administration

• Owns the search calendar, prioritizes appointments and works directly with partners, clients, and candidates to define the search schedule
• Supports Partners scheduling, tracking and management of all BD
• Maintains Thrive database of all search-related candidate and client information
• Coordinates travel for partners and candidates - both domestic and international
• Processes expense reporting for partners and candidates
• Serves as point person for employees visiting the office and greets guests upon arrival, typical schedule is 9am to 5pm but remains flexible
• Liaison for administrative vendors including security, parking, cleaning, catering, and technology
• Organize office events including luncheons, training/information sessions, volunteer events, holiday parties, happy hours and office off-sites which may include oversight and management outside of office hours
• Assists with building projects, renovations and/or handling office moves; inventory management
• Runs conference room schedule, office hoteling
• Tracks and manages office related expenses, food, and office supplies
• Manage incoming and outgoing mail/packages for internal and external stakeholders as needed
• Ensure new hires receive the local office guide and details in advance of their first day

Engagement Coordinator – Office Administrator

• Lead and manage teams responsible for fund compliance programs, regulatory filings, and financial statement preparation
• Oversee client relationships at a high level and support the administration teams that service them
• Proactively coordinate fund operations and communications with service providers, including investment advisors, custodians, transfer agents, fund accountants, attorneys, and auditors
• Review fund and client account activity to identify potential issues and recommend corrective actions
• Provide training and technical guidance to staff regarding regulatory and procedural changes
• Evaluate existing procedures and implement process improvements to enhance efficiency and compliance
• Provide objective guidance to other supervisors within a team
• Participate in department level initiatives, committees and working groups
• Execute strategies and drive change for the fund administration department and the entire business line
• Support business growth initiatives, including participation in new client or product activities

Fund Administration Supervisor

• Interface directly with the Inside Sales Manager, Product Manager, Regional Sales Managers, customers and Nidec offshore to resolve issues
• Initiate, track and manage forecasts, orders & sample requests
• Coordinate matters directly involving customers within territory and distribution
• Support Regional Sales Managers and Applications Engineers in managing sales priorities and achieving sales goals
• Order entry, billing, customer forecast/planning management
• Monitor and track all shipments to ensure timely delivery and receipt
• Verify shipping documents such as bills of lading, invoices, and packing lists
• Maintain accurate shipment records in the system and generate regular status reports
• Monitoring and timely resolution of overdue invoices
• Setting up new customers in SAP / Salesforce
• Daily and monthly sales reporting

Regional Sales Administrator

• Manage, maintain, and enhance our Power Platform and SharePoint 365 environments.
• Ensure solutions meet standards for deployment and governance.
• Define and enforce security, authentication, and governance best practices using Azure AD, Managed Identities, and Key Vault.
• Implement and manage CI/CD pipelines in Azure DevOps for automated build, testing, and deployment of application components.
• Recommend and implement best practices to improve maintainability, security, and user adoption.
• SharePoint Administration administer and support SharePoint Online.
• Design, configure, and maintain SharePoint sites, libraries, lists, workflows, and permissions.
• Manage site provisioning, migrations, and upgrades.
• Develop and maintain documentation, design diagrams, and deployment standards supporting scalable enterprise delivery.
• Response to user requests for accounts, environments, and guidance in Power Platform.
• Develop training materials, deliver workshops, and provide ongoing support.
• Maintain Power Platform and SharePoint Center of Excellence.

Power Platform Administrator

• Own the administrative lifecycle of all subcontracts from requirements intake through closeout, including RFP/RFQ issuance, proposal evaluation, award documentation, modifications, and closeout.
• Partner with responsible engineers and Program Managers to translate defined technical scope into contractually enforceable SOWs — ensuring deliverables, acceptance criteria, schedules, and performance standards are complete, clear, and aligned with customer and prime contract requirements.
• Manage Subcontract Data Requirements Lists (SDRLs) and ensure alignment between negotiated scope and prime contract obligations.
• Develop and maintain standard subcontract templates, terms and conditions libraries, and NDAs; propose contract structures that protect Revolution Space’s interests and allocate risk appropriately.
• Administer change orders and subcontract modifications with disciplined documentation and scope control throughout the period of performance.
• Track the health of all active subcontracts across cost, schedule, deliverables, and compliance; maintain clear visibility for responsible engineers, Program Managers, Finance, and Program Controls.
• Monitor subcontractor-reported progress against contractual commitments; surface variances, risks, and issues to the appropriate internal owners in a timely and organized manner.
• Perform cost and schedule variance analysis; maintain commitment tracking and ensure subcontract financial data is accurate and current.
• Coordinate closely with Finance and Program Controls on subcontract cost tracking, accruals, ETC/EAC inputs, and financial reporting; ensure subcontract financials are integrated into program-level cost management.
• Reconcile subcontractor invoices against contract terms and coordinate with Accounts Payable to ensure accurate, timely payment.
• Ensure all subcontract activity is compliant with FAR/DFARS, ITAR, export control, and applicable regulatory requirements.
• Work with Legal and Contracts to analyze and negotiate terms and conditions, manage FAR/DFARS flowdowns from prime contracts to subcontractors, and ensure appropriate contractual risk allocation.
• Support prime proposal efforts including flowdown analysis, subcontract scope documentation, and pricing support.
• Maintain subcontract files and documentation in audit-ready condition in support of DCAA oversight and financial controls.
• Periodically review and redline prime and customer contracts alongside the Legal and Contracts team, providing subcontracts expertise in support of program and business development activities.
• Build Revolution Space’s subcontracting processes, templates, and tools from the ground up; create scalable infrastructure that supports a growing program portfolio.
• Partner with Program Management, Engineering, Finance, Program Controls, and Legal to ensure subcontract activities are well-coordinated and integrated into broader program execution.
• Support make-vs.-buy analysis and sourcing decisions in partnership with program and operations leadership.

Senior Subcontracts Administrator

• Lead a team responsible for oversight, reporting, and controls within the CLO Deal Administration organization
• Oversee cash and asset activity by monitoring, researching, resolving, and reporting exceptions/breaks
• Conduct daily cash analysis to ensure client funds remain balanced and properly safeguarded
• Support regulatory reporting, metrics oversight, and the SOC1 control environment
• Oversee performance goals, provide employee coaching, and recognize strong results
• Prepare and review management and exception reports
• Serve as a resource for complex issue resolution
• Manage the unit budget through revenue growth, cost control, and expense reduction

CLO Deal Administrator, Trust Manager – Internal Oversight

• Monitor and update records of all submitted and pending BCHS grant proposals
• Coordinate with NU-RES Grant Officers on upcoming grant proposal submissions
• Perform compliance checks for agency proposal requirements
• Liaise with investigators, schools and departments within BCHS, and NU-RES regarding changes in processes, policies, and regulations
• Maintain documentation on regulations, policies, and procedures for access by investigators, other BCORe staff, or BCHS administrators
• Keep detailed records of submitted proposals, awarded grants, upcoming reporting deadlines, and anticipated funding
• Ensure that Bouvé awards are in line with proposal budget

Senior Grants Administrator – Pre-Award Administration

• Select and manage a team of data modernization and informatics staff
• Lead the team’s strategic planning and implementation process
• Manage data infrastructure to improve data integration, enhance interoperability, assure effective data governance, and support the development of reporting and visualizations
• Ensure modernization efforts achieve improved timeliness and quality of data, better coordination of data activities and systems, reduction of data burden, and integration of emerging and open-source technologies where possible
• Coordinate with experts across the agency to assess the agency data environment and identify improvements required for the development of an effective data warehouse and data integration strategy.

Senior Application Administrator

• Overseeing fund valuations, capital activity, pricing, audit coordination, and tax compliance for sponsored funds.
• Providing comprehensive investor relationship support and facilitating audits.
• Identifying and resolving operational issues while implementing controls.
• Training and mentoring junior analysts.
• Reviewing quarterly and monthly valuations for sponsored funds.
• Coordinating audit and tax reporting requirements.
• Managing key vendors associated with the sponsored funds.
• Participating in various ad hoc assignments and new projects to drive operational excellence.

Senior Analyst, Fund Administration – Alternative Assets

• Manage contract execution workflows, including electronic and wet-signature agreements, and help ensure timely turnaround across internal teams and customers.
• Review executed agreements for completeness, track approvals, and support fulfillment requirements with a high degree of accuracy.
• Maintain organized contract records and upload finalized agreements into internal systems and repositories.
• Partner with Legal, Sales Operations, Finance, and other stakeholders to support reporting, renewals, invoicing, and contract-related workflows.
• Update Salesforce records and tracking tools to support contract visibility, product configuration details, and operational reporting.
• Help strengthen contract lifecycle management processes by ensuring documentation is complete, accessible, and aligned with internal policies.

Contract Administrator

• Provide continuous safety observation of patients
• Ensure patient safety and comfort
• Assist patients with activities of daily living
• Document care and communication with staff
• Report issues/concerns to licensed clinical staff
• Maintain human relations skills and engage with patients

Patient Safety Observer, Nursing Administration – Per Diem

• Oversee all aspects of Docusign’s global equity plans and programs across the award lifecycle, including RSUs, PSUs and ESPP
• Lead and develop Docusign’s stock plan administration team and processes to deliver excellence over the long term
• Build and enhance the tools, technology, integrations, automations and other processes that enable equity compensation at scale for a publicly traded company, including support for audit, IRS, SOX, SEC and other compliance requirements
• Serve as Docusign’s senior equity expert, advising Legal, HR, Finance and other teams as needed
• Support Docusign’s global growth, working with internal partners and external experts to deliver efficient, compliant equity compensation and employee education inside and outside the U.S.
• Work with Corporate Legal, Accounting and other teams to support external disclosures, including Section 16 filings and equity information in Docusign’s 10-Q/K, proxy and other SEC reports
• Ensure accurate equity systems and records, including ownership of Equity Edge platform
• Meet month-, quarter- and year-end reporting and reconciliation requirements timely and accurately
• Coordinate with Payroll, Tax and other teams to ensure accurate and timely tax withholding and reporting
• Oversee annual reporting forms and year-end tax statements required by global tax authorities
• Deliver best-in-class participant self-service and support options for employee participants in RSU, ESPP and other programs
• Design, deliver and evolve employee-facing education and enablement programs, including localized options outside the U.S.
• Assist in review, operation and tracking for 10b5-1 plans

Director, Stock Plan Administration

• Prepare multiple daily, weekly, monthly and quarterly reports of departmental sales and service results.
• Analyze reports for any trends/issues requiring further investigation and review output with Senior Vice President (SVP).
• Assist the BB Team Leaders in a variety of administrative functions.
• Help schedule team meetings, team calls, help with on-boarding and off-boarding BB colleagues, schedule customer events and assist with customized sales reporting.
• Assist the SVP with preparation of internal communications and presentation decks used for internal presentations.
• Represent the BB at multiple corporate events throughout the year in various capacities, assisting where needed.
• Represent/assist the SVP of Business Banking and senior staff with various administrative duties such as managing calendars, arranging meetings, tours, and travel.
• Responsible for keeping to department budget goals on supply, small computer, repair and event expenses.
• Works with Accounts Payable/Accounting departments on disposition of all BB expense reports, invoices.
• Responsible for arranging multiple, large department employee events throughout the year.
• Responsible for centralized vacation tracking for a group of approximately 35 employees.
• Responsible for the successful administrative on-boarding of all new Business Banking colleagues.
• Lead a presentation to each new hire class that provides information new staff members orientation on items such as vacation requests, payroll, facilities, etc.
• Handle sensitive, complex customer issues and information.
• Act as a first line of contact for significantly complex customer issues that may rise from the at the branch level.
• Respond to customer feedback/complaints/issues received each month from the Business Banking colleagues.
• If appropriate, share positive feedback with Bank employee via a corporate Thank You note or On-the-Spot from the SVPs office.
• Alert SVP to any issues, positive or negative, that require special attention.
• Responsible for working with Technology to complete the internal paperwork/administration surrounding various user-rights assignments.
• Responsible for the successful completion of the Annual Technology User Rights Audit.
• Responsible for administration of the BB vendor contracts within Cobblestone vendor management tool.

Consumer Lending Loan Administrator

• Support the daily operations of the practice by assisting with client communication, scheduling, referrals, and general administrative tasks
• Serve as a central point of coordination between clients, therapists, and administrative processes
• Maintain accurate logs and trackers (Call Log, Referral Tracker, etc.)
• Ensure administrative workflows are followed consistently and thoroughly
• Communicate payment-related information clearly and professionally when needed
• Assist with basic billing tasks including charging services and supporting client balances
• Support daily office operations and ensure a smooth and organized environment
• Assist with administrative tasks, documentation, and coordination as assigned
• Assist with social media coordination and content collaboration as directed

Office Administrator

• Build and maintain the core infrastructure and collaboration applications for RTX BBN.
• Maintain/extend our Atlassian Data Center deployment.
• Assist with maintenance and automation of other parts of our infrastructure.

Atlassian Administrator

• Own the full L2O process, including lead capture, enrichment, automated routing, qualification, and opportunity stage management.
• Partner with business leaders and architects to define the target state architecture, ensuring the system evolves ahead of business growth.
• Act as the gatekeeper against "tool sprawl" and technical debt by maximizing existing platform capabilities.
• Lead, mentor, and develop a dedicated pod of Salesforce Developers and Business Systems Analysts.
• Allocate work efficiently across your team, balancing complex architectural builds with daily operational support.
• Guide developers on Apex/LWC best practices and scalable architecture; coach BSAs on translating complex stakeholder asks into user stories and technical requirements.
• Conduct regular 1:1s, manage performance reviews, and build clear career progression paths for your direct reports.
• Lead the design and configuration of Sales Cloud alongside your development team.
• Build and maintain complex Flows, lead assignment rules, queues, and workflows.
• Oversee Master Data Management (MDM) within the L2O domain to ensure clean, deduplicated, and enriched data.
• Own the integration with Marketing Automation Platforms and manage conversion logic.
• Ensure all third-party tools are delivering measurable ROI and are integrated with high technical standards.
• Manage the L2O portfolio as a "service" and run bi-weekly reviews to report on system health and project transparency.
• Transform vague stakeholder needs into concise technical requirements and manage the delivery roadmap for your team.

Senior Manager, Business Applications Administration

• Manage administrative activity for Gift Administration and Endowment Sub-Accounting clients
• Interact with clients, respond to inquiries, and resolve issues
• Analyze financial statements and maintain client records

Gift Administration Associate

• Reporting to the Chief of Middle Market Innovation, the Executive Director, Opus Newton / CCRC Administrator (ED) will have overall responsibility for daily operations, employee and resident relations, and regulatory compliance for Opus Newton.
• Work in partnership with the Executive Director of Coleman House and the neighboring Jewish Community Center (JCC).
• Establish an inclusive, engaging, and supportive community environment for residents and developing a collaborative, interactive, and skilled resident-focused staff.
• Lead highly effective operations to maintain full occupancy, strong financial performance, and an immaculate and well-managed facility.
• Act as on-site leader and spokesperson for Opus and 2Life Communities to the residents, staff, partner agencies, surrounding community, and local government.

Executive Director – CCRC Administrator

• Own day-to-day Salesforce administration for the sales organization
• Manage the Salesforce enhancement backlog, prioritize requests, and maintain a delivery roadmap
• Administer users, profiles, roles, permission sets, and security model
• Build and maintain reports and dashboards used by Sales leadership and field teams
• Gather enhancement ideas monthly through structured feedback from users and management
• Translate business requirements into clear technical requirements
• Partner with the FHF Technology team as an Agile stakeholder on Salesforce-related initiatives
• Troubleshoot user issues and system defects as the Salesforce SME for Sales
• Support and maintain integrations and tools, including: Salesforce Maps, Pardot / Marketing Cloud Account Engagement, DocuSign, Roll-Up Helper, Sigma and other integrations
• Coordinate and collate reporting from different data sources: (LOS, Sigma, Funding Dashboard, etc)
• Work with Sales VP and Sales Ops Manager to study existing metrics and develop future metrics to optimize sales performance
• Work with Sales VP and Sales Ops Manager to analyze sales process and identify gaps
• Analyze overall sales data for growth and improvement opportunities

Associate, Salesforce Administration

• co-lead and inspire a high-performing administration organization
• provide strategic direction for administrative operations
• drive strong partnership and connectivity across AM and enterprise stakeholders
• champion the adoption of digital tools and modern ways of working to enhance efficiency
• support the evolving needs of the business and associates

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