Administration

• Manage the onboarding and first year of administration for assigned new clients
• Coordinate the transition of new plans from implementation to ongoing service
• Perform annual administration and all levels of compliance testing for assigned new client plans
• Complete plan documents, amendments, and related onboarding deliverables
• Provide guidance to clients on compliance and administrative topics during the first year of service
• Partner with internal teams to ensure a smooth onboarding experience and timely handoff to ongoing administration
• Efficiently utilize technology to perform the duties of this position
• Attend staff meetings and trainings as requested
• Maintain a team approach by assisting in areas appropriate for this position
• Own stewardship of assigned new client business relationships during onboarding and the initial service period
• Other duties as assigned

Retirement Plan Onboarding Administrator

• Prioritize and schedule senior leader-level employee time
• Plan and implement logistics for senior leader-level internal and external events
• Coordinate and process domestic and international business travel arrangements
• Communicate a wide variety of information with multiple audiences, both verbally and in writing
• Track and maintain information relevant to organizational operations and schedules

Executive Office Administrator – EOA

• Lead a team responsible for oversight, reporting, and controls within the CLO Deal Administration organization
• Oversee cash and asset activity by monitoring, researching, resolving, and reporting exceptions/breaks
• Conduct daily cash analysis to ensure client funds remain balanced and properly safeguarded
• Support regulatory reporting, metrics oversight, and the SOC1 control environment
• Oversee performance goals, provide employee coaching, and recognize strong results
• Prepare and review management and exception reports
• Serve as a resource for complex issue resolution
• Manage the unit budget through revenue growth, cost control, and expense reduction

CLO Deal Administrator, Trust Manager – Internal Oversight

• Prioritize and schedule senior leader-level employee time and availability with a strong focus on balancing meetings and opportunities for dedicated work
• Plan and implement logistics for senior leader-level internal and external events
• Coordinate and process domestic and international business travel arrangements, monitor travel logistics, generate expense reports, provide visibility of report status, and assist in reconciling corporate credit card charges and verify payments to ensure timely and accurate reimbursement
• Process and screen incoming and outgoing communications to ensure proper dissemination of information
• Communicate a wide variety of information with multiple audiences, both verbally and in writing
• Track and maintain information relevant to organizational operations and schedules
• Track and maintain designated conference room schedules for availability and efficient use of resources
• Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources, such as office supplies
• Provide guidance to less experienced employees

Executive Office Administrator

• Overall accountability for the end-to-end implementation process from point of sale to go-live
• Prioritize and balance multiple responsibilities and projects, pivoting as necessary
• Implement strategies to improve processes with a focus on achieving measurable improvements in key performance indicators
• Facilitate innovative client solutions for unique group setup
• Use your skills to make an impact

Senior Installation Administration Professional

• Manage, enhance, and deliver high-quality equity plan administration and participant services for our global employee population
• Lead the deployment, maintenance, initiation of change, and administration of Boeing’s equity program, including annual, monthly, and supplementary grant cycles
• Lead interactions with equity plan service providers to ensure data integrity and timely resolution of issues
• Support process testing and system implementations/upgrades
• Support management of grant lifecycle activities: grant setup, enrollment, modifications, cancellations, exercises, payouts, forfeitures, and post-termination processing
• Manage Section 16 reporting obligations, including preparation, review, and timely filing of Forms 3, 4, and 5
• Coordinate with Corporate Secretary and external counsel/filing agents to ensure accurate ownership disclosures
• Assist in preparing relevant sections of SEC filings, including compiling and reconciling share reserve and dilution metrics
• Manage Board of Directors compensation inquiries and process 1099s
• Act as primary point of contact for internal stakeholders, delivering clear guidance on grants, vesting, exercise, taxation, withholding, and plan rules
• Maintain and improve program documentation, administrative processes, system configurations, and participant communications
• Supports equity program design and deployment to ensure incorporation of best practices and compliance requirements
• Support annual compensation review process alongside total rewards partners
• Stay abreast of equity compensation trends and changes
• Lead and/or participate in ad hoc project teams

Equity Compensation Administration Specialist

• Oversee and manage administrative staff, assigning tasks and responsibilities as needed.
• Develop and implement administrative procedures to improve efficiency and accuracy.
• Ensure all administrative tasks are completed accurately and in a timely manner.
• Manage and maintain records, databases, and filing systems.
• Collaborate with other departments to ensure that administrative processes align with company goals and objectives.
• Manage and reconcile expenses related to administrative tasks.
• Manage and coordinate travel arrangements for staff as needed.
• Assist in the recruitment and training of new administrative staff.

Warehouse Administration Supervisor

• Own end-to-end Business Central system configuration across all active modules: Finance, Supply Chain, Manufacturing, Service Management, and Project Accounting
• Manage user accounts, permission sets, and security role assignments; maintain least-privilege access discipline; conduct quarterly access audits
• Administer company setup, posting groups, dimension codes, number series, fiscal period configuration, and multi-currency settings for 23+ country operations
• Manage the BC administration center: environment management, sandbox provisioning, telemetry monitoring, and support ticket escalation
• Own the bi-annual Microsoft release wave cycle — evaluate release notes, configure and test in sandbox, coordinate UAT with module owners, and deploy to production with documented change control
• Design, build, and maintain BC native approval workflows across purchase orders, sales orders, journal entries, production orders, and service management
• Build and maintain Power Automate cloud flows connecting Business Central to Salesforce (CRM/CPQ/Field Service), Microsoft 365, and other business applications
• Translate business process requirements from Finance, Supply Chain, and Operations into automated workflow rules with appropriate approval routing, exception handling, and audit trails
• Govern the Power Platform environment: manage DLP policies, connector permissions, flow ownership, and environment strategy
• Design and maintain automated alerts, notifications, and scheduled jobs (job queue entries) for period-end processes, inventory thresholds, and compliance triggers
• Own the iPaaS integration layer (Celigo or Rapidi) connecting Salesforce CRM/CPQ/Field Service to Business Central — monitor sync health, manage error queues, resolve failures, and coordinate with the Salesforce admin on cross-system issues
• Administer the tax engine integration (Avalara or Vertex): manage nexus configuration, product taxability codes, exemption certificates, and coordinate with Finance for audit readiness
• Manage ISV application administration: revenue recognition module (ASC 606 deferral schedule configuration), subscription/recurring billing engine, and any additional certified AppSource extensions
• Maintain API credentials, OAuth connections, and service accounts for all BC integrations; enforce rotation schedules and access documentation
• Serve as primary technical contact with implementation partner, ISV vendors, and Microsoft support

ERP Administrator – Microsoft 365 Dynamics

• Select and manage a team of data modernization and informatics staff
• Lead the team’s strategic planning and implementation process
• Manage data infrastructure to improve data integration, enhance interoperability, assure effective data governance, and support the development of reporting and visualizations
• Ensure modernization efforts achieve improved timeliness and quality of data, better coordination of data activities and systems, reduction of data burden, and integration of emerging and open-source technologies where possible
• Coordinate with experts across the agency to assess the agency data environment and identify improvements required for the development of an effective data warehouse and data integration strategy.

Senior Application Administrator

• Coordinate the monthly collection of portfolio, financial, and reference data for 300+ funds from multiple internal and external sources
• Validate, reconcile, and analyze data to ensure completeness and accuracy prior to regulatory submission
• Identify and resolve data discrepancies by coordinating with advisers, fund accountants, custodians, and data vendors
• Ingest and format data within standardized reporting templates for Forms N-PORT and N-CEN filings
• Prepare and/or review regulatory filings, including Forms N-PORT, N-CEN, 24f-2, N-PX, and N-CSR, whether prepared internally or by external service providers
• Support new fund launches, including operational setup, vendor coordination, and documentation review
• Assist with regulatory exams, internal audits, and due diligence reviews
• Contribute to continuous improvement of operational processes and internal controls
• Provide guidance and training to junior administrators
• Collaborate with internal teams including Compliance, Legal, Capital Markets, and Client Services
• Coordinate with third-party service providers such as administrators, fund accountants, custodians, auditors, and legal counsel

AVP, Fund Administration

• Serve as primary customer liaison with a variety of airlines and the Airport Authority; assure continual compliance of service level performance and reporting, ensuring local procedures are in compliance.
• Review technical and customer support specifications and provide recommendations on best value to meet customer requirements.
• Responsible for overall local network, server and desktop hardware maintenance, system support and necessary escalation of service issues.
• Maintain regular progress communication with the Airport Authority and take any remedial action for deficiencies.
• Develop and maintain on-site policies and procedures.
• Interface with senior management to communicate status of projects.
• Monitor and ensure services align with SLAs.
• Provide consultation and advice to system and network administration in the Common Use platform in the airport.
• Ensure that all site technicians are trained & certified prior to start of service.
• Maintain on-site employee relations including, but not limited to, scheduling, day-off planning, hiring, performance management, disciplining, and dismissal.

Networking Administrator – O'Hare International Airport Site Lead

• Lead and manage the successful onboarding of new fund administration customers, partnering closely with cross functional teams.
• Manage against established project plans and onboarding milestones to ensure timely execution of key deliverables.
• Interface directly with clients to deliver an outstanding client experience throughout the implementation process.
• Serve as a technical accounting expert for both your team and our clients during the onboarding phase.
• Lead efforts in improving onboarding workflows, applying best practices and process efficiencies.
• Oversee the collection and review of customer offering documents (LPAs, etc.) and financial data, reconciling the data received during the onboarding process.
• Reconcile customer data and review the final setup of the completed customer workspace, checking for quality and accuracy of configuration settings before handoff to the ongoing service teams.
• Identify product development opportunities, routing technical and product feedback from onboarding to the product development teams.
• Participate in special projects as needed.

Assistant Manager, Fund Administration – Onboarding

• Oversee all aspects of Docusign’s global equity plans and programs across the award lifecycle, including RSUs, PSUs and ESPP
• Lead and develop Docusign’s stock plan administration team and processes to deliver excellence over the long term
• Build and enhance the tools, technology, integrations, automations and other processes that enable equity compensation at scale for a publicly traded company, including support for audit, IRS, SOX, SEC and other compliance requirements
• Serve as Docusign’s senior equity expert, advising Legal, HR, Finance and other teams as needed
• Support Docusign’s global growth, working with internal partners and external experts to deliver efficient, compliant equity compensation and employee education inside and outside the U.S.
• Work with Corporate Legal, Accounting and other teams to support external disclosures, including Section 16 filings and equity information in Docusign’s 10-Q/K, proxy and other SEC reports
• Ensure accurate equity systems and records, including ownership of Equity Edge platform
• Meet month-, quarter- and year-end reporting and reconciliation requirements timely and accurately
• Coordinate with Payroll, Tax and other teams to ensure accurate and timely tax withholding and reporting
• Oversee annual reporting forms and year-end tax statements required by global tax authorities
• Deliver best-in-class participant self-service and support options for employee participants in RSU, ESPP and other programs
• Design, deliver and evolve employee-facing education and enablement programs, including localized options outside the U.S.
• Assist in review, operation and tracking for 10b5-1 plans

Director, Stock Plan Administration

• Support small teams to conduct open-source policy research and data analysis to support long-term recovery planning and hazard mitigation grant application development.
• Scope and manage grants in accordance with federal policy requirements, guidelines, and best practices.
• Support technical leads with developing hazard mitigation and long-term recovery and resilience strategies, including grant funding roadmaps for project implementation.
• Develop first drafts of written products (e.g., grant applications, grant funding strategies, checklists, reports, etc.) and tools (e.g., dashboards, etc.) to support the design and implementation of client projects.
• Develop agendas and deliver presentations to clients and other contractors to support project implementation activities.
• Support project managers with deliverable reviews and budget and schedule tracking for deliverable submission.
• Assist with business development activities, including proposal writing, white papers, opinion pieces, and other marketing support.

Senior Grants Administrator – Disaster Management

• Review, draft, revise, and maintain a variety of contracts and agreements
• Ensure compliance with company policies, contractual obligations, and regulatory requirements
• Assist with contract negotiations and prepare supporting documentation
• Track contract milestones (renewals, expirations, deliverables, payments)
• Maintain accurate records
• Identify potential risks or deviations and escalate concerns appropriately

Contract Administrator

• Support the full employee journey from recruitment through separation by administering hourly recruiting coordination, new employee onboarding, promotions, internal transfers, and movements with accuracy and compliance
• Coordinate employee onboarding and orientation activities, ensuring new hires have seamless entry experience and all necessary documentation, system access, and initial training.
• Administer employee departures including retirements, voluntary separations, and staffing level adjustments such as layoffs, with sensitivity, accuracy, and adherence to company policy.
• Facilitate external employee transfers between plants, ensuring accurate transfer of personnel records, disciplinary and attendance histories, and processing of relocation assistance where applicable.
• Manage employee reinstatements following leaves or absences, ensuring all necessary records, system access, and work assignments are accurately updated and compliant.
• Coordinate vacation shutdown activities in partnership with operations to support workforce planning requirements and vacation pay administration.
• Administer position management changes and coordinate internal employee movements and job postings to support talent optimization.
• Administer wage changes with precision, including apprentice wage progressions, job reclassifications, and skill-based pay adjustments.
• Conduct regular wage and position management audits to ensure data integrity, identify discrepancies, and implement opportunities for process standardization.

Personnel Administrator

• Support the daily operations of the practice by assisting with client communication, scheduling, referrals, and general administrative tasks
• Serve as a central point of coordination between clients, therapists, and administrative processes
• Maintain accurate logs and trackers (Call Log, Referral Tracker, etc.)
• Ensure administrative workflows are followed consistently and thoroughly
• Communicate payment-related information clearly and professionally when needed
• Assist with basic billing tasks including charging services and supporting client balances
• Support daily office operations and ensure a smooth and organized environment
• Assist with administrative tasks, documentation, and coordination as assigned
• Assist with social media coordination and content collaboration as directed

Office Administrator

• Administer, extend, negotiate and terminate standard and nonstandard contracts
• Conduct proposal preparation, contract negotiation, contract administration, and customer communications
• Coordinate with functional teams and management to lead internal proposal approval process
• Advise program teams of contractual rights and obligations
• Maintain and update contract documents and official program records
• Monitor contract requirements and associated program funding and deliverables
• Ensure compliance with company procedures and government regulations
• Administer, negotiate, and perform closeout of contracts

• Support proposal preparation, contract negotiation, contract administration, and customer contract activities
• Act as a primary interface with customer for contractual issues
• Monitor contract and associated program to ensure that contractual obligations are communicated and understood
• Participate in contract proposal preparation, contract negotiations, contract administration
• Ensure fulfillment of contract requirements, manage contract changes and maintain historical information
• Review terms and conditions to address provisions and risks of financial terms
• Prepare and manage written communications with internal and external customers
• Ensure timely delivery of all contractual deliverables and submission of invoices

Principal Contract Administrator

• Serve as the primary point of contact for office operations, including vendor coordination and building management
• Oversee shipping and receiving, including mail distribution and outgoing shipments
• Manage conference room and showroom scheduling, supporting meetings, trainings, and customer visits
• Coordinate and support on-site events, including logistics, catering, and setup
• Provide administrative support across multiple studio locations (Chicago, Reno, Las Vegas)
• Arrange travel and prepare expense reports, ensuring accuracy and compliance with company policies
• Maintain office facilities by coordinating repairs, maintenance, and vendor services
• Greet and assist guests, creating a professional and welcoming office environment
• Support leadership with calendar management, scheduling, and special projects
• Troubleshoot basic office technology issues or coordinate support as needed
• Act as a general “go-to” resource for employees and operational needs

See all jobs on JobTailor

Retirement Plan Onboarding Administrator

Executive Office Administrator – EOA

CLO Deal Administrator, Trust Manager – Internal Oversight

Executive Office Administrator

Senior Installation Administration Professional

Equity Compensation Administration Specialist

Warehouse Administration Supervisor

ERP Administrator – Microsoft 365 Dynamics

Senior Application Administrator

AVP, Fund Administration

Networking Administrator – O'Hare International Airport Site Lead

Assistant Manager, Fund Administration – Onboarding

Director, Stock Plan Administration

Senior Grants Administrator – Disaster Management

Contract Administrator

Personnel Administrator

Office Administrator

Contract Administrator

Principal Contract Administrator

Office Administrator IV