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Accounts Receivable

• Invoicing/Billing: Process invoices on a daily and weekly basis with an emphasis on accuracy and meeting billing deadlines. Ability to understand bills of lading, contracts, and freight rates on shipments. Maintain an orderly up-to-date filing system of customer’s contract rates. Work with the financial and management staff as appropriate in performing the monthly accounting close processes.
• Accounts Receivable: Receive batched checks daily. Apply payment to the proper invoice. Post new entries to the accounts receivable ledger in the accounting system and update customer files. Proof entries against daily cash report. Make daily deposits with the bank and report daily/weekly receipts to the accounting system. Answer customer inquiries regarding statements or invoices.
• Collections: Research past due invoices that appear on the aging report. Mail collection letters to customers when applicable and include copies of past due invoices. Follow up with phone call/second mailing if necessary. Process approved adjustments and write-offs according to policy.
• Documentation/Reporting: Maintain a detailed record of correspondence and all actions. Print customer statements each month for mailing. Prepare monthly cash receipts journal, sales journal and accounts receivable aging report. Perform additional related duties and assignments as directed by Management.

Accounts Receivable Specialist