XOJET Aviation

Operations

Flight Operations Manager, Gulfstream Fleet

Accounts Payable

• Manage external vendor and internal customer relations, communicating payment status and other inquiries within established time frames.
• Manage the vendor onboarding process ensuring that Vendor Management procedures are followed, and required documentation is provided.
• Perform reconciliations of vendor statements to the AP sub-ledger for accuracy and work with vendors to resolve any payment discrepancies.
• Maintain records for new and established vendors and assist with 1099 reporting.
• Acts as a liaison between employees, internal support areas, and other departments.
• Assist with special projects and tasks as needed.

Accounts Payable Specialist – Vendor Management

Manage external vendor and internal customer relations, communicating payment status and other inquiries within established time frames.
Manage the vendor onboarding process ensuring that Vendor Management procedures are followed, and required documentation is provided.
Perform reconciliations of vendor statements to the AP sub-ledger for accuracy and work with vendors to resolve any payment discrepancies.
Maintain records for new and established vendors and assist with 1099 reporting.
Acts as a liaison between employees, internal support areas, and other departments.
Assist with special projects and tasks as needed.

Accounts Payable and Vendor Management Specialist

Financial Planning and Analysis

• Primary Accounting Functions Journal Entries and Accruals – Prepare and post recurring and ad hoc journal entries, ensuring accuracy, appropriate documentation, and alignment with company policy and accounting standards.
• Account Reconciliations – Own and maintain assigned balance sheet account reconciliations, ensuring timely resolution of variances and strong supporting documentation.
• Review and provide feedback on reconciliations prepared by staff accountants, helping ensure consistency and adherence to internal standards.
• Close Activities – Lead assigned responsibilities during the monthly close cycle, including ledger updates, schedule preparation, variance analysis, and coordination with stakeholders to meet internal deadlines.
• Analytical Support – Analyze account activity and trends to flag irregularities, recommend corrections, and support variance explanations for internal and external reporting.
• Compliance and Controls – Maintain a clear audit trail for all assigned work, support internal and external audit requests, and contribute to process documentation

Senior Financial Accountant

Are you a detail-oriented and analytically minded accounting professional ready to take ownership of key financial processes? Join our team as a Senior Financial Accountant, where you’ll lead valuable accounting functions and support broader general ledger accuracy through strong month-end close execution, analysis, and collaboration. This role is essential to maintaining the integrity of our financials and creating bandwidth for higher-level reporting and process improvements. Primary Accounting Functions Journal Entries and Accruals – Prepare and post recurring and ad hoc journal entries, ensuring accuracy, appropriate documentation, and alignment with company policy and accounting standards. Account Reconciliations – Own and maintain assigned balance sheet account reconciliations, ensuring timely resolution of variances and strong supporting documentation. Review and provide feedback on reconciliations prepared by staff accountants, helping ensure consistency and adherence to internal standards. Close Activities – Lead assigned responsibilities during the monthly close cycle, including ledger updates, schedule preparation, variance analysis, and coordination with stakeholders to meet internal deadlines. Analytical Support – Analyze account activity and trends to flag irregularities, recommend corrections, and support variance explanations for internal and external reporting. Compliance and Controls – Maintain a clear audit trail for all assigned work, support internal and external audit requests, and contribute to process documentation General Team Functions Cross-Functional Collaboration: Work with internal stakeholders to obtain necessary documentation, clarify variances, and improve reconciliation processes. Process Optimization: Recommend and support initiatives to improve accuracy, efficiency, and automation of expense-related accounting workflows. Mentor, train, and coach staff accountants or other colleagues.

Manage external vendor and internal customer relations, communicating payment status and other inquiries within established time frames. Manage the vendor onboarding process ensuring that Vendor Management procedures are followed, and required documentation is provided. Perform reconciliations of vendor statements to the AP sub-ledger for accuracy and work with vendors to resolve any payment discrepancies. Maintain records for new and established vendors and assist with 1099 reporting. Acts as a liaison between employees, internal support areas, and other departments. Assist with special projects and tasks as needed.

Vendor Management Specialist, Accounts Payable

Accounts Payable Specialist, Vendor Management

Accounts Payable Vendor Management Specialist

• The Accounts Payable Vendor Management Specialist is responsible for managing vendor and customer service relationships.\n• This role will work as part of a shared services function, with global counterparts and responsibilities.\n• An ideal candidate will contribute to establishment and maintenance of internal controls to ensure accurate, complete, efficient, and timely recording of financial transactions.\n• Manage external vendor and internal customer relations, communicating payment status and other inquiries within established time frames.\n• Manage the vendor onboarding process ensuring that Vendor Management procedures are followed, and required documentation is provided.\n• Perform reconciliations of vendor statements to the AP sub-ledger for accuracy and work with vendors to resolve any payment discrepancies.\n• Maintain records for new and established vendors and assist with 1099 reporting.\n• Acts as a liaison between employees, internal support areas, and other departments.\n• Assist with special projects and tasks as needed.