XOJET Aviation

Analyst

• Analysis Data integration and quality analysis.
• Optimization of analytical process and workloads.
• Data input and analysis with emphasis on labor forecasting and estimation compared to final invoices.
• Review and analysis of service contract invoices to contract terms for programs such as Smart Parts, JSSI, RRC, HNY MSP and Rockwell Collins or those similar.
• Processing and Auditing Dashboard delivery and admin in Maintenance Tracking Software.
• Support service contract invoice adjustments with the OEM to correct errors.
• Autonomous work with stakeholder and product teams to agree upon objectives and priorities.
• Approve invoices in accordance with delegated authority limits.
• Collaborate with Procurement and support quarterly service contract reviews with OEM’s.
• Support Procurement Contracts with performance data for renewals and new contracts.
• Reviewing and disputing invoices while identifying potential opportunities.

Aviation Maintenance Analyst

Maintenance Analyst

Manager

• Provide support directly to owners by email and telephone ensuring that all account requests and concerns are addressed in a timely manner while maintaining a professional and friendly tone
• Handle flight bookings, striving for optimal service of quality and efficiency
• Maintaining an overview of all upcoming flights paying special attention to any operational restrictions (Part 91 & 135)
• Anticipate any issues, conflicts or problems that could impact the owner experience
• Proactively communicate with owners on operational restrictions (e.g. weather restrictions, slots and permits) and provide suitable alternative options if needed
• Maintain timely, factual, and accurate communication with clients on all aspects of their flight to ensure that client expectations are always fully aligned with feasibility
• Addressing potential schedule conflicts for owners’ trips (such as crewing, maintenance, charter rotation, charters, etc.) and clearly communicating them to the aircraft owners
• Adhere to owner contracts to ensure flight bookings align with requests and generate quotes based on agreement terms
• Flight tracking and monitoring of owner flights
• Responsible for taking action and communicating delays, diversions, last-minute changes and other irregularities that may potentially affect the schedule
• Strategic planning and coordination in cooperation with all internal departments that impact owner experience including Operational Control Center, Aircraft Management, In Flight Services, Maintenance, Aircraft Cleaning, and Flight Crew
• Keeping a very organized system of owner profiles and aircraft to anticipate their needs and enhance their experience during planning and onboard experience
• Communicate with catering and transportation vendors the very specific needs of our owners
• If ever an issue arises, the Owner Services Manager is required to troubleshoot in real-time to ensure the owner’s needs are met
• Responsible for logging feedback, delays, and issues within the Case Reporting System
• Tracking receipts and invoices related to owner travel to ensure all charges to the owner are accurate in the final post-flight duties
• Collaborate effectively with internal teams via digital communication tools

Owner Services Manager

Accountant

• Prepare and post recurring and ad hoc journal entries, ensuring accuracy, appropriate documentation, and alignment with company policy and accounting standards.
• Own and maintain assigned balance sheet account reconciliations, ensuring timely resolution of variances and strong supporting documentation.
• Review and provide feedback on reconciliations prepared by staff accountants, helping ensure consistency and adherence to internal standards.
• Lead assigned responsibilities during the monthly close cycle, including ledger updates, schedule preparation, variance analysis, and coordination with stakeholders to meet internal deadlines.
• Analyze account activity and trends to flag irregularities, recommend corrections, and support variance explanations for internal and external reporting.
• Maintain a clear audit trail for all assigned work, support internal and external audit requests, and contribute to process documentation.
• Work with internal stakeholders to obtain necessary documentation, clarify variances, and improve reconciliation processes.
• Recommend and support initiatives to improve accuracy, efficiency, and automation of expense-related accounting workflows.
• Mentor, train, and coach staff accountants or other colleagues.
• Perform additional higher-level assignments as requested in support of the Finance department and company objectives.

Senior Accountant

Business Development Rep

• Ensure high standards of aircraft availability and reliability.
• Work closely with the assigned flight crew to ensure issues are dealt with and communicated in a timely manner.
• Liaise with the Base and Line Maintenance Planners to ensure effective long- and short-range forecasting for the planning of scheduled base- and line-maintenance, and discretionary maintenance events.
• Provide critical feedback to the Base and Line Maintenance Planners to optimize the scheduling of aircraft downtimes to ensure maximum aircraft availability while ensuring all required maintenance is performed in a timely manner.
• Work closely with MCC Controllers, Planners, and maintenance service providers to achieve shortest and efficient aircraft downtimes.
• Perform and/or oversee scheduled and unscheduled maintenance to ensure timely and safe return to service of the aircraft.
• Participate in periodic reviews of all scheduled maintenance events with the Planning Team to ensure that planning reflects the approved maintenance program requirements and demands of the operation.
• Work closely with MCC Controllers to quickly resolve unscheduled maintenance events, liaise with MCC Controllers and Line Maintenance Planners to schedule line maintenance events including the rectification of MEL items.
• Ensure the maintenance tracking software of their aircraft is up-to-date and accurate through periodic sampling of maintenance data entries, providing feedback of findings to the Director of Managed Aircraft.
• Review work packages to ensure completeness and efficient use of aircraft downtime.
• Work with Planners to ensure timely compliance of fleet campaigns, Airworthiness Directive and mandatory Service bulletin compliance.
• Review Long-Range Planners’ analysis of supplier proposals to RFQs and provide recommendations to Director of Managed Aircraft.
• Work closely with Technical Services Team to provide critical feedback on the effectivity of the approved maintenance programs and reliability efforts.
• Collaborate with Director of Managed Aircraft to develop more efficient/effective processes.
• Coach and mentor less-experienced Crew Chiefs and supporting team members.

Crew Chief – Managed Aircraft G550

Accounts Payable

• Manage external vendor and internal customer relations, communicating payment status and other inquiries within established time frames.
• Manage the vendor onboarding process ensuring that Vendor Management procedures are followed, and required documentation is provided.
• Perform reconciliations of vendor statements to the AP sub-ledger for accuracy and work with vendors to resolve any payment discrepancies.
• Maintain records for new and established vendors and assist with 1099 reporting.
• Acts as a liaison between employees, internal support areas, and other departments.
• Assist with special projects and tasks as needed.

Accounts Payable Vendor Management Specialist

• Manage vendor and customer service relationships
• Work as part of a shared services function with global counterparts and responsibilities
• Contribute to establishment and maintenance of internal controls to ensure accurate, complete, efficient, and timely recording of financial transactions
• Manage external vendor and internal customer relations, communicating payment status and other inquiries within established time frames
• Manage the vendor onboarding process ensuring Vendor Management procedures are followed and required documentation is provided
• Perform reconciliations of vendor statements to the AP sub-ledger for accuracy and work with vendors to resolve any payment discrepancies
• Maintain records for new and established vendors and assist with 1099 reporting
• Act as a liaison between employees, internal support areas, and other departments
• Assist with special projects and tasks as needed

Accounts Payable Specialist – Vendor Management

• Manage external vendor and internal customer relations, communicating payment status and other inquiries within established time frames
• Manage the vendor onboarding process ensuring Vendor Management procedures are followed and required documentation is provided
• Perform reconciliations of vendor statements to the AP sub-ledger for accuracy and work with vendors to resolve payment discrepancies
• Maintain records for new and established vendors and assist with 1099 reporting
• Act as a liaison between employees, internal support areas, and other departments
• Assist with special projects and tasks as needed
• Contribute to establishment and maintenance of internal controls to ensure accurate, complete, efficient, and timely recording of financial transactions

• Manage external vendor and internal customer relations, communicating payment status and other inquiries within established time frames
• Manage the vendor onboarding process ensuring that Vendor Management procedures are followed and required documentation is provided
• Perform reconciliations of vendor statements to the AP sub-ledger for accuracy and work with vendors to resolve any payment discrepancies
• Maintain records for new and established vendors and assist with 1099 reporting
• Act as a liaison between employees, internal support areas, and other departments
• Assist with special projects and tasks as needed
• Contribute to establishment and maintenance of internal controls to ensure accurate, complete, efficient, and timely recording of financial transactions as part of a shared services function with global counterparts

Vendor Management Specialist, Accounts Payable

• Manage external vendor and internal customer relations, communicating payment status and other inquiries within established time frames
• Work as part of a shared services function with global counterparts and responsibilities
• Contribute to establishment and maintenance of internal controls to ensure accurate, complete, efficient, and timely recording of financial transactions
• Manage the vendor onboarding process ensuring Vendor Management procedures are followed and required documentation provided
• Perform reconciliations of vendor statements to the AP sub-ledger and resolve payment discrepancies with vendors
• Maintain records for new and established vendors and assist with 1099 reporting
• Act as a liaison between employees, internal support areas, and other departments
• Assist with special projects and tasks as needed

Accounts Payable Specialist, Vendor Management

Financial Planning and Analysis

• Primary Accounting Functions Journal Entries and Accruals – Prepare and post recurring and ad hoc journal entries, ensuring accuracy, appropriate documentation, and alignment with company policy and accounting standards. Account Reconciliations – Own and maintain assigned balance sheet account reconciliations, ensuring timely resolution of variances and strong supporting documentation. Review and provide feedback on reconciliations prepared by staff accountants, helping ensure consistency and adherence to internal standards. Close Activities – Lead assigned responsibilities during the monthly close cycle, including ledger updates, schedule preparation, variance analysis, and coordination with stakeholders to meet internal deadlines. Analytical Support – Analyze account activity and trends to flag irregularities, recommend corrections, and support variance explanations for internal and external reporting. Compliance and Controls – Maintain a clear audit trail for all assigned work, support internal and external audit requests, and contribute to process documentation General Team Functions Cross-Functional Collaboration: Work with internal stakeholders to obtain necessary documentation, clarify variances, and improve reconciliation processes. Process Optimization: Recommend and support initiatives to improve accuracy, efficiency, and automation of expense-related accounting workflows. Mentor, train, and coach staff accountants or other colleagues.

Senior Financial Accountant

• Manage external vendor and internal customer relations, communicating payment status and other inquiries within established time frames
• Manage the vendor onboarding process ensuring that Vendor Management procedures are followed, and required documentation is provided
• Perform reconciliations of vendor statements to the AP sub-ledger for accuracy and work with vendors to resolve any payment discrepancies
• Maintain records for new and established vendors and assist with 1099 reporting
• Act as a liaison between employees, internal support areas, and other departments
• Assist with special projects and tasks as needed

Accounts Payable and Vendor Management Specialist

• Manage external vendor and internal customer relations, communicating payment status and other inquiries within established time frames.
• Manage the vendor onboarding process ensuring that Vendor Management procedures are followed, and required documentation is provided.
• Perform reconciliations of vendor statements to the AP sub-ledger for accuracy and work with vendors to resolve any payment discrepancies.
• Maintain records for new and established vendors and assist with 1099 reporting.
• Act as a liaison between employees, internal support areas, and other departments.
• Assist with special projects and tasks as needed.
• Contribute to establishment and maintenance of internal controls to ensure accurate, complete, efficient, and timely recording of financial transactions.

• Manage external vendor and internal customer relations, communicating payment status and other inquiries within established time frames
• Manage the vendor onboarding process ensuring that Vendor Management procedures are followed and required documentation is provided
• Perform reconciliations of vendor statements to the AP sub-ledger and resolve any payment discrepancies with vendors
• Maintain records for new and established vendors and assist with 1099 reporting
• Act as a liaison between employees, internal support areas, and other departments
• Assist with special projects and tasks as needed
• Contribute to establishment and maintenance of internal controls to ensure accurate, complete, efficient, and timely recording of financial transactions
• Work as part of a shared services function with global counterparts

• Prepare and post recurring and ad hoc journal entries and accruals, ensuring accuracy and documentation
• Own and maintain assigned balance sheet account reconciliations and resolve variances
• Lead assigned responsibilities during monthly close including ledger updates, schedules, and variance analysis
• Analyze account activity and trends to flag irregularities and support variance explanations
• Maintain audit trails and support internal and external audit requests
• Collaborate with internal stakeholders to obtain documentation and clarify variances
• Recommend and support process improvements and automation of expense-related workflows
• Mentor, train, and coach staff accountants and review their reconciliations

Operations

• Oversee the management and support of the Challenger fleet crewing and each pilot’s welfare to meet and maintain safety, efficiency and service standards.
• Execute all performance management functions; ensure crew are calibrated with company goals; hold Bi–Monthly Fleet Meetings; Quarterly 1-on-1 appraisal & Review; reward & recognition; execute time & attendance functions; effective talent strategy including internal changes & external hires.
• Ensure Pilot schedule coverage & Fleet balance; review Duty assignments & Fatigue reports of all Flight crew; safeguard crew welfare; act as the FOMoD in accordance with the FOMoD roster; review LIFUS progress; support onsite “Crew Support” program.
• Support the Simulator Program; ensure all simulator profiles are completed in accordance with the training objectives.
• Monitor and track Sensitive flights assigned to respective fleet; complete Event debriefs and provide recommendations (within 48 hours); review AOGs and provide operational recommendations.
• Direct the implementation of existing, new, or revised flight operations policies and procedures; ensure all logistical procedures including handover checklists and documentation distribution accuracy & completion; ensure aircraft equipment distribution are implemented and monitored effectively.
• Identify fleet needs and issue Fleet Memos approved by CP; collaborate with MOC on maintenance events and MEL management.
• Oversee Client experience - including WIFI and Cabin status.
• Ensure understanding & compliance on Efficiency policies & procedures; ensure all flight operations are conducted safely, in compliance with applicable regulations and in accordance with company policies and procedures.
• Ensure Centric/App compliance eCrew, EFF, ETL; utilize the assigned Tableau Dashboard for data analysis; effective management of ADP, Success Factors & Confluence.

Flight Operations Manager – Challenger Fleet

Flight Operations Manager, Gulfstream Fleet

Manage external vendor and internal customer relations, communicating payment status and other inquiries within established time frames. Manage the vendor onboarding process ensuring that Vendor Management procedures are followed, and required documentation is provided. Perform reconciliations of vendor statements to the AP sub-ledger for accuracy and work with vendors to resolve any payment discrepancies. Maintain records for new and established vendors and assist with 1099 reporting. Acts as a liaison between employees, internal support areas, and other departments. Assist with special projects and tasks as needed.