Inventory and Repair Coordinator

XOJET Aviation

Inventory & Repair Coordinator managing aircraft repairs and inventory accuracy at Vista America. Processing core returns and coordinating with various vendors for repairs and inventory management.

Posted 7/8/2026full-timeFort Lauderdale • Florida • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Process high volume of core returns to appropriate vendors.
Ensure accurate completion of core return documents, reports and spreadsheets.
Monitor closed AC work orders to ensure that all stock used is allocated to the correct aircraft.
Monitor closed AC work orders to identify removed components that need to be returned to vendors as cores or company owned assets that need to be repaired.
Monitor open repair orders and follow up with vendors for status until completion.
Provide weekly updates for repair status of all company owned assets.
Interface with Quality Assurance to ensure all parts are accounted for correct processes have been followed.
Interface with representatives of our maintenance service providers to manage lost assets or find missing information as needed for core returns.
Coordinate efforts with Buyers and all depts as needed.
Ensure inventory integrity between a mixed fleet of aircraft.
Assist in identifying high use parts and locations to stock for future use.
Participate and travel to and perform onsite visits to vendors managing Vista America inventory.
Lead special inventory projects for other departments for MELs and fleet campaigns.
Support Maintenance Buyers on day-to-day operations.

Requirements

What you’ll need

GED or High School Diploma
Understand maintenance programs such as JSSI and MSP
Corporate aircraft or airline parts and repair processing experience
Detail oriented, with excellent organizational and task management skills
Must be computer literate with experience using Microsoft Outlook, Word, Excel and Project.
Experience with CAMP, GV, or other maintenance specific applications highly desirable
Must be clear and concise in verbal and written communications
Must be a self-starter who thrives in a dynamic and fast-paced environment
Ability to effectively coordinate with multiple departments in fluid operational environment
3-5 Experience in component repairs and management
2+ Business or Commercial Aviation experience. CAMP preferred, other inventory management software.

Benefits

Comp & perks

Medical, Dental, and Vision plans
401(k) plan with generous company match with full and immediate vesting
Company Paid Life, Short, and Long Term Disability Insurance
Employee Assistance Program
Mental Health Wellness Program
Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Core Returns ProcessingMaintenance Program UnderstandingComponent Repairs ManagementInventory ManagementTask Management

Soft Skills

Detail OrientedExcellent Organizational SkillsClear CommunicationSelf-StarterCoordination Skills

Certifications

GEDHigh School Diploma