VirtualStaff365

Video Editor

• Edit property and promotional videos using Adobe Premiere Pro, following project guidelines and creative briefs.
• Work with provided Premiere Pro and After Effects project files using 4K low-quality proxies for efficient editing.
• Return completed project files for full-quality export by the client.
• Apply basic colour correction, transitions, text overlays, and audio synchronisation.
• Maintain consistent style, pacing, and visual quality across all edited videos.
• Collaborate closely with the client’s creative and marketing team to meet deadlines.
• Ensure all edits align with brand standards and project timelines.

Video Editor, Property Marketing

Compliance

• Accurately enter client information into IRESS/XPlan and company templates.
• Complete financial modelling as directed using IRESS/XPlan.
• Prepare Statements of Advice (SOA), Records of Advice (ROA), and related documents following compliance guidelines.
• Review and check documentation for completeness, consistency, and adherence to compliance standards.
• Liaise with internal teams to clarify missing data or inconsistencies.
• Maintain confidentiality and integrity of all client records.
• Generate, name, and store digital files in accordance with company policy.
• Support reporting, audit preparation, and document organisation.

Paraplanning, Compliance Support Administrator

Marketing

• Schedule and post content across social media platforms
• Assist in planning and setting up email campaigns (EDMs) in Salesforce and Klaviyo
• Support website optimisation activities, including blogs, SEO, and digital campaigns
• Coordinate seasonal and promotional campaigns
• Manage customer enquiries across email, chat, reviews, and social media community engagement
• Organise and download assets from brand portals
• Assist in webinar setup and track registrations
• Support paid social media campaigns while monitoring spend and performance
• Update website content and product listings (banners, descriptions, blogs)
• Assist with website maintenance on Shopify and Squarespace
• Generate and analyse reports for campaign performance
• Track results from digital marketing activities (social media, EDMs, paid ads)
• Handle ad hoc research and administrative tasks for the marketing team.

Marketing Assistant

Administration

• Our client is a respected real estate business in Australia, known for delivering professional property services with integrity and accuracy.
• They are seeking a Sales Trust Administrator to join their team and manage end-to-end trust account and sales administration functions.
• Process sold property files by entering sales details into Box+Dice (CRM & Trust Account Software).
• Save signed contracts and sales documentation into OfficeTech.
• Confirm deposit funds held in trust and liaise with solicitors as required.
• Send signed contracts to solicitors and maintain accurate filing.
• Prepare draft account sales, follow up on settlements, and send confirmations.
• Ensure trust account transactions comply with industry regulations.
• Collaborate with internal and external stakeholders to ensure smooth settlements.