Compliance Administration Assistant

VirtualStaff365

Compliance Administration Assistant at an Australian distributor ensuring product compliance and safety. Handling documentation, supplier coordination, and data entry within a remote work setting.

Posted 7/15/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in compliance documentation management, data entry, and quality assurance processes. Proficient in coordinating with international suppliers and maintaining accurate records in ERP and PIM systems.

Highest-signal resume keywords

Compliance Documentation ManagementData Entry ExperienceMicrosoft Dynamics AXSalsify PIM SystemQuality Assurance Processes

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryCompliance ManagementQuality ControlDocument ControlAttention to Detail

Soft Skills

Organisational SkillsTime ManagementWritten CommunicationInterpersonal Communication

Tools & Technologies

Microsoft Dynamics AXSalsifyERP Systems

Industry Keywords

Product ComplianceTesting StandardsSocial AuditsSupply Chain Administration

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Maintain compliance files and technical documentation systematically
Organise and maintain filing systems and document control structures
Rename, merge, and update compliance files and folder structures
Keep Declarations of Conformity up to date
Verify warning labels, care instructions, barcodes, and country of origin information against compliance checklists
Log customer quality complaints and track product defects
Coordinate product samples between suppliers and testing laboratories
Follow up with suppliers and laboratories for testing reports and documentation
Coordinate social audits with suppliers and maintain testing schedules
Liaise with international suppliers and labs to resolve pending documentation
Manage outbound calls to suppliers and laboratories as required
Enter and maintain product information in the ERP system
Upload social audit information into Microsoft Dynamics AX
Upload compliance and quality information into Salsify
Assist with data entry for chemical assessments
Coordinate Electrical Equipment Safety System renewals for approval
Prepare weekly compliance reports and track outstanding documentation

Requirements

What you’ll need

Proven administrative and data entry experience within a corporate environment
Experience working in compliance, quality, buying, or supply chain administration
High level of attention to detail and ability to manage large volumes of data accurately
Strong written English communication skills for professional email communication
Excellent organisational and time management skills
Ability to follow processes, checklists, and critical paths systematically
Confidence communicating via phone and email with international stakeholders
Nice-to-Have Skills
Prior exposure to product compliance, testing standards, or ethical sourcing
Experience with social audits or testing standards
Previous experience using ERP systems such as Microsoft Dynamics AX
Previous experience using PIM systems such as Salsify

Benefits

Comp & perks

Permanent WFH Set-Up
Dayshift (Australian Eastern Standard Time business hours)
Full-Time Job
HMO
Annual Leave
Christmas Bonus equivalent to 1 month's wage (pro-rate)