Marketing Administrative Assistant

VirtualStaff365

Marketing Administrative Assistant providing comprehensive support to the Managing Director and marketing team at a boutique Australian marketing agency. Streamlining operations and assisting in digital marketing campaigns.

Posted 7/20/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support and marketing capabilities, with proficiency in project management tools and digital content creation. Skilled in maintaining brand consistency and executing marketing campaigns across various platforms.

Highest-signal resume keywords

Administrative Support ExperienceProficiency In CanvaMicrosoft Office ExpertiseEmail Marketing Campaign ExecutionProject Management Using ClickUp

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Microsoft ExcelWordPressBasic Video EditingDigital Content CreationEmail MarketingSocial Media ManagementPresentation DevelopmentResearch SkillsData Privacy ComplianceAttention To Detail

Soft Skills

Exceptional Communication SkillsOrganizational SkillsTime ManagementProfessionalismTeam Collaboration

Tools & Technologies

ClickUpSendibleHubSpotMailchimpAdobe Creative Suite

Industry Keywords

Marketing Agency ExperienceContent Calendar ManagementClient ReportingInternal DocumentationBrand Consistency

Tech Stack

Tools & technologies

WordPress

About the role

Key responsibilities & impact

Manage daily administrative tasks including meeting scheduling and email management
Assist the Managing Director with daily task coordination, scheduling, and follow-ups
Attend internal team meetings to capture accurate minutes and update action items in ClickUp
Support general office administration, file organisation, and internal documentation
Assist with the preparation of client reporting and basic research tasks
Maintain and update internal staff records within BrightHR
Schedule and publish digital content across social media channels using Sendible
Maintain and monitor the agency content calendar to ensure timely publication
Support the execution of newsletters and email marketing campaigns via HubSpot and Mailchimp
Perform basic website updates and simple page modifications within WordPress
Develop presentations, proposals, and marketing offers based on briefs from internal meetings
Assist the marketing team with general campaign execution and reporting analytics
Design high-quality LinkedIn banners, documents, and promotional marketing collateral
Create engaging carousels and basic GIFs for LinkedIn and other social platforms
Perform simple video editing and formatting to match brand guidelines
Ensure all designed materials maintain strict brand consistency and a professional look

Requirements

What you’ll need

Proven experience in an administrative support, marketing assistant, or executive assistant role
Professional proficiency in Canva with experience creating carousels, banners, and basic video edits
Intermediate Microsoft Excel skills with the ability to comfortably utilize standard formulas
Strong proficiency across Microsoft Office including Outlook for email and calendar management
Exceptional written and verbal communication skills with high attention to detail
Strong organizational and time management skills to handle competing tasks and deadlines
High level of professionalism with a strict respect for data privacy and confidentiality
Nice-to-Have Skills
Prior experience working within a marketing agency environment
Previous experience using ClickUp for project tracking and internal task management
Familiarity with social media scheduling tools such as Sendible
Exposure to marketing automation platforms like HubSpot or Mailchimp
Basic knowledge of WordPress for simple website updates
Experience with the Adobe Creative Suite

Benefits

Comp & perks

Permanent work-from-home set-up
Dayshift (Australian Eastern Daylight Time business hours)
Part-time to full-time opportunity
HMO
Annual leave
Christmas Bonus equivalent to 1 month's wage (pro-rate)