University of Alberta

Research Analyst

• Reporting to the Heroes in Mind, Advocacy and Research Consortium (HiMARC) Director and Co-Director (hereafter HiMARC Directors), the Research Associate is accountable for the management of the Multi-Modal Motion-Assisted Memory Desensitization and Reconsolidation (3MDR) program, ensuring effective management of day-to-day activities.
• The Research Associate is accountable for managing people, resources and processes to support the Investigators' research and training programs.
• Specific accountabilities of the Research Associate are to set research program objectives, design research projects, implement, and oversee research activities in collaboration with the HiMARC Directors.

Research Associate

Software Engineer

• Serve as an in-house resource and expert in curriculum development, pedagogy, assessment, and instruction, providing coaching and instructional support to faculty members and academic teaching staff.
• Support the development, delivery, and evaluation of resources and programming to improve informal and ongoing teaching evaluations.
• Collaborate with on-campus partners to develop and deliver workshops and presentations.
• Lead initiatives that recognize exemplary instruction within the Faculty.
• Oversee the administration, development, delivery, and evaluation of the SPARK-ENG Program aimed at enhancing effective instructional practice and assessment.
• Provide support for undergraduate engineering education research conducted by the Experiential and Professional Education portfolio.

Educational Developer

Recruitment

• Leading and managing the end-to-end recruitment lifecycle for senior leadership positions.
• Securing top-tier national and global talent that aligns with the University's strategic plan.
• Ensuring a proactive, barrier-free, and highly professional search process.
• Mitigating reputational risk and ensuring a diverse candidate pool.
• Partnering with Hiring Managers, Search Committees, and senior leadership to define the search strategy, ideal candidate profile, and success metrics.

Senior Consultant, Executive Recruitment

Community Manager

• Reporting to the Director, Community & International Education, the Program Administrator provides comprehensive administrative support to the Faculty’s operations related to the Alberta International School (AIS) of Recreation, Sport, and Tourism at Beijing Sport University, as well as the Community and International Education Office.
• This role supports a wide range of administrative processes, including HR, IT, finance, facilities, and other operational functions connected to AIS.
• The administrator assists faculty and staff in navigating Central Service Hubs and liaising with the AIS Campus Bureau, providing guidance on accessing institutional services and ensuring processes move forward efficiently.
• The Program Administrator coordinates and supports all AIS meetings, including scheduling, agenda preparation, tracking action items, monitoring task accountability, and ensuring deadlines and timelines are met.
• This includes organizing and documenting regular AIS Zoom meetings with instructors and staff located in Hainan.
• In addition, the position provides administrative support to the Community and International Education Office, including coordination of the International Summer School Program, support for international partnership initiatives, and support for Graduate Certificate programs.
• The role also includes maintaining and updating website content, reviewing project progress and supporting micro-credential initiatives, and performing other related duties as assigned.

Program Administrator – Community and International Education

Financial Planning and Analysis

• Provide financial leadership and advice to the Amii Director and stakeholders.
• Oversee complex research accounts with multiple funding sources, ensuring accurate reporting, compliance, and timely financial analysis while proactively identifying and mitigating financial risks.
• Recommend budget allocation strategies and support resource planning to advance the Centre’s priorities.
• Act as the primary financial liaison between the Department of Computing Science and Amii Leadership (Amii CFO & Director of Government Relations & Affairs); reconcile the University’s administrative requirements with Amii’s strategic funding priorities through proactive communication and integrated reporting
• Ensure all activities comply with the granting agencies’ requirements and University policies.
• Lead and oversee the Amii administrative team, fostering a collaborative and inclusive work environment.
• Plan and delegate work, ensuring staff have the resources, information, and time needed to manage shifting priorities effectively.
• Anticipate stakeholder needs and identify opportunities to improve processes and services.

Team Lead, Finance & Administration

• Provide professional-level financial advice to general managers, directors, managers, and supervisors on financial matters, includingthe interpretation of University financial policies and procedures
• Representing as a financial expert in the strategic planning process in the assigned area(s)
• Develop regular financial reporting and ad hoc reporting to assist senior management in strategic decision-making, including the preparation of variance analysis and forecasting to highlight issues
• Provide continuous support by recommending and developing improvements in financial processes and procedures
• Be an expert for financial matters, including providing training on financial policies, procedures, and processes
• Monitor/oversee key financial data and analytics for assigned areas
• Work with academic leadership to set the annual and multi-year financial plan and budget for the area
• Coordinate the annual budget planning and allocation process for assigned area(s), ensuring alignment with short-term and long-term priorities
• Support the preparation of budgeting assumptions, targets, contingency plans and risk mitigation
• Coordinate the area’s year-end processes, including accurate accruals, performance of variance analysis and maintenance of appropriate documentation and audit trail
• Formal and informal presentations, which may include presenting financial results to Senior Leadership and facilitating learning opportunities
• Maintain productive relationships with colleagues in the Service Centre/Processing Hub, Finance Centres of Expertise, and across the Partnership team, including continuous collaboration with the Senior Finance Partners to ensure consistency and implementation of organizational initiatives
• Provide cost estimates, including modelling or similar, for new activities, or changes to programs or services
• Understanding contracts and grant agreements, includingthe preparation of financial reporting for external sponsors

Finance Partner

Analyst

• Provides expertise and knowledge regarding the University’s enrolment systems; advises business users on system capabilities and makes recommendations regarding system solutions or changes.
• Participates in system/process improvement initiatives and supports change management strategies to ensure successful implementation of new systems, functionality, and features.
• Configures enrolment systems and provides operational production support for a variety of enrolment and student service related functions (e.g., student recruitment, admissions, class timetabling, registration, tuition/fees, the student record, student financial support, student conduct, convocation, continuing education, etc.).
• Support the development of operational reports/queries and informs data requests related to enrolment systems.

Functional Analyst

Administration

• The Leave Administrator is responsible for the effective administration of employee leave and absence processes.
• This role coordinates a broad range of employee leaves, provides guidance on leave-related procedures, and ensures transactions, documentation, and records are processed accurately and in a timely manner in accordance with university policy, collective agreements, and applicable legislation.
• Working closely with colleagues across Human Resources, and other internal shared service areas, the Leave Administrator supports leave management, illness and disability-related processes, return-to-work administration, and employee data accuracy within PeopleSoft.

Leave Administrator

Human Resources

• Maintain the integrity and confidentiality of HR data in PeopleSoft HCM
• Review, validate, and process Pay Action forms, eForms, and employment transaction requests, confirming compliance and documentation completeness before any action is taken.
• Perform regular data audits to identify gaps, correct errors, and ensure records are complete, current, maintaining system integrity across PeopleSoft HCM.
• Process employment transactions for diverse employee groups, including union and excluded staff, students, and non-employees, applying Collective Agreements, university policies, and applicable legislation, including the Alberta Employment Standards Code.
• Provide clear, practical guidance to HR staff in Shared Services and the Centre of Expertise, and to departmental administrators and supervisors, on performance increment processes, recurring terms, POI, student, and summer program administration.
• Document HR transaction procedures in PeopleSoft and other applications using flowcharts, screenshots, and step-by-step instructions, and coordinate user training to support consistent system use.
• Participate in User Acceptance Testing (UAT) for HCM system updates, bringing operational expertise to shape better outcomes.
• Work closely with functional teams across Shared Services to ensure seamless, timely job transaction processing

HRIS Administrator

• Play a key role in the Finance Partnership Network within Finance, Procurement and Planning in bridging the gap for research post-award administration
• Develop and implement standard reporting templates
• Generate financial data and build reporting tools to support budgeting, forecasting and reporting
• Assess processes, determine requirements, and deliver data-driven recommendations and reports to executives and stakeholders
• Provide day-to-day data entry support, journal entries and monthly reporting
• Responsible for account analysis and reconciliation, preparation and distribution of management reports and budgets
• Ensure accuracy and consistency in financial reporting and provide guidance, advice, and training to community members
• Manage data and information collection, analysis and reporting

Financial Analyst

• Processes queries and requests, and offers remote support for users via email, chat and over the telephone for a variety of IT support requests, focusing on completing the interaction and escalating requests to other support teams/units as necessary
• Takes ownership of all interactions and follows interactions through to resolution to gain knowledge where appropriate
• Provides support to clients in various areas of physical and virtual computing platforms and operating systems; primarily with Windows and Mac with basic support for UNIX and Linux
• Provides support for various mobile devices, including Apple iOS and Android, including support for connecting and troubleshooting systems and mobile devices to wired and wireless networks
• Provides support for applications and software platforms such as uAlberta Google Apps, including Mail, Calendar, Documents, and identity management for Campus Computing IDs (CCID) and Windows Domain User Accounts
• Provides remote support for A/V IT equipment in Smart Classrooms and other A/V IT-enabled learning, research, and administrative rooms
• Assists clients in the setup and installation of various desktop software such as Microsoft Office programs (Word, Excel, PowerPoint and Outlook) and Adobe Creative Cloud
• Tracks and records interactions and problems in a centrally-managed ticketing system both accurately and concisely
• Reference, develop, and update knowledge-base articles and other online help tools or resources designed to assist University faculty, staff, and students in resolving their issues
• Prioritizes and categorizes all incoming interactions; escalates more complex interactions to the appropriate support team for resolution
• Understands work functions and liaises with other University IT service units, including IST, Augustana, Campus Services, Campus Saint-Jean, and other support units

Service Desk Analyst I

Growth Marketing

• Build and maintain strong relationships with internal and external stakeholders across Alberta and Canada.
• Identify and advance new partnership and collaboration opportunities aligned with organizational and provincial priorities.
• Represent the initiative in discussions with regulatory bodies, professional associations, and partner organizations.
• Communicate with stakeholders through clear, professional written and verbal communication.
• Oversee Growth & Partnerships projects, including planning, timelines, deliverables, communications, and progress tracking.
• Develop and maintain project management tools, frameworks, and reporting processes.
• Monitor risks, identify issues, and recommend mitigation strategies.
• Contribute to long-term sustainability and growth planning.
• Liaise with regulatory bodies and professional associations to support compliance and accreditation requirements.
• Help develop and implement consistent standards of practice across participating Alberta institutions.
• Track and support reporting, submissions, and applications related to professional discipline accreditation.
• Support governance and organizational processes for Growth & Partnerships initiatives.
• Coordinate documentation, follow-up, and action tracking for advisory and steering committee meetings.
• Maintain core program and project documentation that supports accountability and informed decision-making.
• Collaborate with Education, Research, and Design Leads on educational materials, conference abstracts, presentations, and scholarly outputs.
• Prepare reports, executive summaries, briefing notes, and presentation materials for diverse audiences, including senior leadership.
• Contribute to strategic professional development and knowledge dissemination activities.

Caregiver-Centred Care Lead

Manager

• The Centre Manager at Alberta Business Family Institute (ABFI) leads operational execution, relationship building, awareness and program growth for the Institute.
• This role balances external engagement (building relationships with business families and advisors, responding to program inquiries, driving enrollment through marketing and social media) with internal execution (managing program logistics, budgets, communications, and operations).
• Key responsibilities include growing ABFI's flagship programs (Signature Event, Roadmap, Forum), promotional and outreach activities, and providing operational support that enables ABFI leadership to focus on research, program delivery and thought leadership.

Centre Manager

Research Scientist

• Assist with recruitment of participants for interviews & facilitate interviews
• Complete a demographic survey for the qualitative data collection
• Assist with quantitative descriptive analyses & thematic analyses
• Assist with preparing feedback reports & drafting manuscripts
• Assist with administrative tasks such as managing CVs and resumes, organizing files and folders, formatting result tables, and managing references for reviews
• Other duties as assigned

Research Assistant

Program Manager

• Provides strategic advice to the centre director to establish CEMP as the leader in public engagement in clean energy, net-zero transition, etc., by organizing visiting speakers, hosting industrial leaders and other centre events.
• Collaborates with Dean, Faculty of Engineering, VPR and VPIE to promote and facilitate clean energy and related research within the University.
• Provides strategic advice to the centre director, Dean, OVPR and OVPIE on research projects and initiatives related to clean energy and mineral processing topics.
• Works with the university researchers and principal investigators to identify industrial sources of funding and research collaborations.
• Provides leadership for large strategic multi-disciplinary, cross-university and cross-institution collaborations for funding proposals to provincial and federal agencies.
• Leads the liaison with existing industry partners and attracts and cultivates new partners to secure large projects and endowments to grow the centre, provincially, nationally and internationally and across a variety of sectors, community groups, government, etc.
• Evaluates scenarios to position the centre to benefit from emerging opportunities.
• Builds and maintains relationships with external and internal networks and partners, including collaborators, funding agencies, suppliers, etc.
• Develops strategic plans and operational procedures for the centre.
• Coordinates and manages the operations of the Centre, ensuring alignment with the Centre Director’s strategic direction and effective implementation of programs, administrative processes, and financial activities.
• Creates policies, processes, procedures and tools to support the achievement of the Centre's goals.
• Designs and implements solutions to operational challenges. Makes continuous improvements to services, programs, or operations to increase performance and deliver results
• Evaluates, develops, and, where necessary, transforms business processes to ensure operational and financial efficiencies.
• Leads the administration of research projects funded by the Centre.
• Oversees project evaluation and closure activities.
• Ensures the proper application of University of Alberta Policy and Procedures within the areas (e.g. research administration, risk management, etc.)
• Oversees the financial management of the centre, working collaboratively with finance partners, including managing spending allocations from endowments.
• Provides financial oversight and control of research program funds to ensure optimum use of financial resources.
• Leads the administration of large grants, e.g., Mitacs Umbrella or ERA’s Lab Services Incentive Program, in collaboration with the OVPR, e.g. coordinates scientific peer-review and project stewardship.
• Works collaboratively with the principal investigators to develop short-term and long-term plans.
• Works with the principal investigators to determine resources (fiscal and human) required for various research projects and makes recommendations regarding resource allocation.
• Works with the Finance Partner assigned to the area to monitor, analyze, forecast and report on financial position.
• Explores possible funding/grant opportunities. Identifies fundraising opportunities. Prepares and submits funding/grant applications.
• Contributes to the compilation of grant applications, scientific and financial reports and ensures timelines/deliverables are met.
• Prepares Centre and program reports, briefing materials, and documentation, and works collaboratively with the Marketing and Communications team to disseminate them to appropriate audiences.
• Acts as communications liaison in conjunction with a Communications partner or the Faculty/VP offices into which they report, for internal and external communications, including updating research proposals, communicating with external stakeholders.
• Oversees hiring, performance reviews, and other key aspects of team management.
• Provides direction and guidance to research associates working at the centre, as needed.
• Establishes clear performance expectations, regularly evaluates progress, and recognizes achievements. Takes proactive steps to address performance challenges.
• Fosters a collaborative and inclusive work environment where diverse perspectives and contributions are valued and celebrated. Removes barriers to success and motivates the team to achieve their goals.