University of Alberta

Community Manager

• Overseeing end-to-end operational functions that support effective program delivery and strategic alignment.
• Lead efforts to create a positive, inclusive work culture, while promoting continuous improvement, operational efficiency, and alignment with the Universities Strategic Framework.
• Ensures operational excellence through sound project management, resource planning, and data-driven decision-making.
• Provides strategic leadership and operational oversight for wellness programming that fosters the multi-dimensional well-being of students at the university.
• Development, implementation, and evaluation of health promotion initiatives, including prevention strategies that address mental, physical, and emotional health.
• Working collaboratively with internal and external partners, lead a highly diverse team and ensures services are inclusive, accessible, evidence-informed, student-centered, and aligned with institutional priorities.

Community Wellness Manager

Advisor

• Process hires, promotions, transfers, secondments, leaves, retirements, and terminations using PeopleSoft HCM in addition to other systems and applications, and contribute to innovation and improvements.
• Audit and validate HR transactions related to employment information, entitlements, and transactions in accordance with collective agreements.
• As a trusted advisor, provide guidance and training to clients across campus on employment-related processes, and application of policies, and collective agreement compliance.
• Monitor and improve process workflows for key employee actions such as probation periods, service dates, vacation balances, salary changes, and more.
• Run system queries, generate reports and analyze key employee data to support critical HR processes while ensuring data integrity across all transactions.
• Respond to complex or escalated inquiries with discretion, professionalism, and a solutions-focused approach, drawing on deep knowledge of policy, process, and system workflows.

Employment Services Advisor

General

• Reporting to the Development Manager of Athletics, the Development Officer will be responsible for engaging prospective donors, alumni, faculty, students, and stakeholders to build support for Athletics within the Dean of Students portfolio.
• The Development Officer works collaboratively with Athletics and University Development to build and advance strong personal and professional relationships that result in meaningful engagement and philanthropic contributions.
• The incumbent will manage a portfolio of approximately 80-100 prospective donors with the capacity to make commitments at a leadership annual giving and major gift level.
• In addition, this role will be key in facilitating donor-facing projects that will help further the relationship between prospective and current donors and the university.

Development Officer – Athletics

Administration

• Creates Purchase Orders as required
• Supply net ordering
• Submission of coding of Alberta Health Fellowships payments to staff services
• New Accounts Receivable customer set up
• PGME grant tracking
• P-card reconciliations
• Creation of Award Letters
• Support and back up the finance focused Department Administrator
• AP/JV's
• Completing and submitting honorarium and non-employee reimbursement forms
• Creation and maintenance of CCID's
• Distribution and submission of performance appraisals
• Clinical Faculty appointment follow up, renewals and new appointments
• Vacation balance monitoring
• Support and back up HR focussed Department Administrator
• Key request and distribution, AHS badge and access requests
• Create grant amendments and proposals
• Monitor monthly balances for over expenditures
• Work with researchers to determine how to clear over expenditure
• Facilitate departmental awards and communicate with Research Committee
• Track patients for clinical trials to facilitate billing
• Organize documents for investigator binders
• Planning of, attendance at, and assistance on day of departmental events
• Coordination of catering, room rentals etc. for departmental events
• Support and maintain the departmental intranet
• Assists with drafting and maintaining departmental process documents and procedure manuals
• Boardroom bookings
• Additional duties as required

Assistant Department Administrator

Scheduling Coordinator

• Gathers data and information from all teaching areas (both internal and external courses) in order to effectively advise and inform academic leaders in faculties and departments and ensure effective course and timetable decisions.
• Managing the development of a Course Master Timetable to maximize teaching efficiency, minimize course conflicts, and provide consistent course management across the College
• Maintain term-by-term schedules for each academic program offered by the Faculties in the College to ensure conflict free schedules, and to assist with optimizing student, instructor and facility schedules.
• Understands the details in Campus Solutions to be able to problem solve and troubleshoot errors and works with the Exams & Timetabling Centre of Expertise (ETT) to do so when warranted.
• Monitors enrollment pressures to advise academic leaders on strategic timetable management and to implement appropriate changes to the course schedule throughout the registration cycle.
• Acts as the first point of contact for all course scheduling and timetabling matters
• Responds to specific inquiries from faculty and academic leaders. Provides information related to class scheduling and timetabling for the entire college.

Course Scheduling and Timetabling Coordinator

Manager

• Coordinate scheduling and logistics for behavioral, EEG, and fMRI sessions
• Assist with running experimental sessions alongside trainees and the PI
• Recruit and communicate with study participants
• Write new research ethics applications, renew existing approvals, and close out completed studies with the REB
• Manage research ethics documentation and ensure protocols are followed
• Organize, back up, and maintain research data according to lab and university data management standards
• Maintain lab equipment, supplies, and shared resources
• Support onboarding of new students and trainees to lab procedures
• Assist with basic data organization or scripting tasks as needed

Lab Manager

Program Manager

• Acts as first point of contact for questions regarding hiring employees within the Department of Medicine.
• Triages questions and concerns, escalating to the appropriate individual or areas as needed.
• Initiates processes using pay action forms and e-forms, position updates, changes to FTE.
• Assists with employee appointments, reappointments, extensions through APS (Alfresco Processing System).
• Creates person ID’s for the Department, provides Guest access as required through Campus Solutions.
• Assists with the creation of job fact sheets and position descriptions for Department of Medicine

Program Support – Operations

Executive Assistant

• Provides a wide range of administrative support to the ADM, Department Chair, Academic Leaders, faculty, staff, and students of the department.
• Solves routine problems using University policy, procedures, or processes based on the direction from the Administrative/Academic leaders.
• Prepares minutes, emails, internal and external communications, agendas and other correspondence for meetings.
• May prepare HR documentation for a variety of positions and maintain personnel files.
• Supports the Chair in ensuring collection, completion, and storage of documents for department activities.
• Assists with travel arrangements and expense payments.
• Assists faculty, staff and student groups with event planning, organizing and implementation.
• Responds to inquiries in person, by phone, and email and manages department mail.

Full-stack Engineer

• Linking local services for seniors with the platform.
• Development of a systematic methodology and software tools to standardize the description of services.
• Evolution of the SoDa-TaP data-analysis platform and extending the pipeline for CSVs from different social platforms.
• Integrating additional dictionaries for lexical analysis and community analysis as an additional slicing function.
• Regularly testing the evolving platform based on a suite of data sets managed.

Software Engineer

Education Specialist

• Designing, implementing, and refining assessment systems (CBAS, one45) for competency-based evaluation.
• Leading data analysis, reporting, and quality assurance to enhance program effectiveness.
• Collaborating with faculty, program leadership, competency committees, and national partners to advance educational initiatives.
• Managing multi-site coordination in a complex, distributed training environment.
• Collecting and analyzing assessment and evaluation data, preparing statistical reports and recommendations, and tracking rotation/academic feedback.
• Overseeing preceptor and rotation feedback, identifying concerns, and escalating to program leadership.
• Partnering with PGME, CFPC, and national programs, maintaining documentation and websites, and developing assessment resources.

Assessment Specialist – Competency-Based Medical Education

Teaching Assistant

• Assist in the development and organization of web-based resources related to Indigenizing and decolonizing teaching and learning practices.
• Assist with resource development, research, communications, and preparation of learning materials.
• Support the preparation and delivery of workshops, learning opportunities, and instructor-facing programming, including preparing materials, organizing session logistics, and assisting with facilitation as appropriate.
• Support the CTL Elder during programming and campus visits, including preparing materials and spaces, welcoming participants, and assisting with logistics and hospitality.
• Participate in weekly planning and check-in meetings with the Senior Consultant.
• Contribute to respectful, inclusive, and relational learning environments grounded in care and reciprocity.
• Assist with gathering and summarizing feedback from programming and resources to support ongoing improvement.
• Maintain appropriate confidentiality, professionalism, and care when working with Indigenous knowledges, community relationships, and CTL programming.

Graduate Teaching Assistant – Indigenous Pedagogies and Curricula

Clinical Research

• Provide operational leadership for externally funded clinical trials and investigator-led research in ALS, SBMA, and other neuromuscular conditions.
• Strengthen clinical trial operations, support study start-up and implementation, and build capacity for future neuromuscular clinical trials.
• Ensure studies are delivered safely, efficiently, and in compliance with protocols, ethics approvals, sponsor expectations, and applicable regulatory requirements.
• Collaborate with clinician investigators, research associates, clinical research coordinators, research assistants, Alberta Health Services, NACTRC, sponsors, and regulatory partners to support research activities.

Clinical Research Manager

• As the Department Coordinator, you will balance and share departmental administrative portfolios with a peer Department Coordinator to ensure continuous operational coverage and support.
• Your responsibilities will bridge human resources administration and committee coordination.
• Your core duties will include: HR & Appointment Administration: Initiate, review, and track employment contracts and documentation for various positions (NASA, AASUA, student, postdoc, and AMHSP/CARP physicians). Collaborate with supervisors, the HR Partner, and the Finance Partner to develop job postings and manage personnel files.
• Onboarding & Operations: Assist in orienting new employees to the department. Manage day-to-day human resources activities, submit job descriptions for evaluation, arrange interviews
• Committee & Event Support: Partner with the Operations Team to help organize special departmental events, travel, and catering.
• Metrics & Financial Backup: Collect and analyze HR metrics to prepare reports for leadership. Serve as a reliable financial backup for processing expense claims and P-Card reconciliations as needed. Submit manual entry timesheets to Shared Services.

Department Coordinator

Database Administrator

• Designs and develops scalable software solutions, including back-end database structures and front-end interfaces tailored to departmental needs.
• Builds and iterates on user-friendly front-end applications to facilitate efficient staff interaction with complex data systems.
• Work with team leads and members to understand requirements, processes, and desired outcomes.
• Translate functional requirements into technical specifications.
• Develop and maintain project plans and timelines to ensure timely project delivery.
• Monitor database performance and optimize as needed.

• Coordinate research projects under the direction of the Principal Investigator, including timelines, deliverables, reporting, and project milestones.
• Support research planning, including research questions, data collection methods, ethics activities, participant recruitment, and data collection.
• Prepare, edit, and submit grant applications, reports, academic papers, and other research materials.
• Monitor funded project requirements and ensure reporting is completed accurately and on time.
• Help connect multiple lab activities into a cohesive strategy that supports long-term sustainability.
• Supervise and assign work to research staff, students, interns, co-op students, and volunteers.
• Support recruitment, onboarding, training, performance feedback, and professional development for lab members.
• Foster a collaborative, inclusive, and psychologically safe lab culture.
• Work with HR partners on hiring, employee relations, performance, and compliance matters when needed.
• Liaise with HR and supervise staff, students, and trainees within a unionized environment.
• Manage day-to-day lab operations, including meetings, events, travel, records, equipment, workspace, and administrative processes.
• Monitor lab and project budgets, including expenses, staff salary allocations, purchasing, P-Card reporting, and financial transactions.
• Act as a key point of contact for the Rehabilitation Robotics Lab.
• Respond to inquiries from students, staff, faculty, community partners, health system partners, and other external collaborators.
• Support lab safety compliance, including hazard assessments, safety information, training, signage, and access.