Course Scheduling and Timetabling Coordinator

University of Alberta

Course Scheduling and Timetabling Coordinator supporting academic units in the College of Health Sciences in Edmonton. Handling timetable decisions, course management, and stakeholder coordination.

Posted 7/14/2026full-timeEdmonton • 🇨🇦 CanadaJuniorMid-Level💰 CA$56,626 - CA$76,909 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced knowledge in Course Scheduling and Timetabling, utilizing tools like PeopleSoft and Google Suite to optimize academic program schedules. Exhibits strong analytical, organizational, and communication skills to effectively manage stakeholder relationships and address scheduling conflicts.

Highest-signal resume keywords

Course SchedulingTimetable ManagementPeopleSoft (Campus Solutions)Google SuiteMicrosoft Excel

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Course SchedulingTimetable ManagementAnalytical SkillsOrganizational SkillsProblem Solving

Soft Skills

Communication SkillsInterpersonal SkillsMultitaskingRelationship BuildingAttention to Detail

Tools & Technologies

PeopleSoft (Campus Solutions)Google SuiteMicrosoft OfficeExcel

Industry Keywords

University PoliciesAcademic Program RequirementsAdmissions ProcessCourse ConflictsStakeholder Coordination

About the role

Key responsibilities & impact

Gathers data and information from all teaching areas (both internal and external courses) in order to effectively advise and inform academic leaders in faculties and departments and ensure effective course and timetable decisions.
Managing the development of a Course Master Timetable to maximize teaching efficiency, minimize course conflicts, and provide consistent course management across the College
Maintain term-by-term schedules for each academic program offered by the Faculties in the College to ensure conflict free schedules, and to assist with optimizing student, instructor and facility schedules.
Understands the details in Campus Solutions to be able to problem solve and troubleshoot errors and works with the Exams & Timetabling Centre of Expertise (ETT) to do so when warranted.
Monitors enrollment pressures to advise academic leaders on strategic timetable management and to implement appropriate changes to the course schedule throughout the registration cycle.
Acts as the first point of contact for all course scheduling and timetabling matters
Responds to specific inquiries from faculty and academic leaders. Provides information related to class scheduling and timetabling for the entire college.

Requirements

What you’ll need

Undergraduate degree
Demonstrated ability to develop positive and professional working relationships with both internal/external clients, and stakeholders at all organizational levels.
Ability to work independently and to build and maintain professional working relationships as a trusted team member and positive representative of the College
Advanced knowledge and proficiency in Google Suite, PeopleSoft (Campus Solutions) and Microsoft Office, especially Excel, is essential.
Strong knowledge of University policies and procedures
Excellent communication (oral and written), interpersonal and organizational skills. Proven ability to multitask, prioritize, work independently and develop strategies to solve problems while maintaining superior accuracy.
Strong analytical and organizational skills, including problem assessment and escalation.
Demonstrated excellence in paying attention to detail.
Two years’ experience in a related role.
Ability to work with multiple stakeholders, and to coordinate competing demands.
Knowledge of admissions process, academic program requirements, and calendar changes.

Benefits

Comp & perks

comprehensive benefits package