Department Coordinator

University of Alberta

Department Coordinator providing administrative support for HR functions to ensure smooth operations at the University of Alberta. Collaborating with various stakeholders to enhance healthcare education and research.

Posted 7/6/2026full-timeEdmonton • 🇨🇦 CanadaMid-LevelSenior💰 CA$52,362 - CA$70,696 per yearWebsite

About the role

Key responsibilities & impact

As the Department Coordinator, you will balance and share departmental administrative portfolios with a peer Department Coordinator to ensure continuous operational coverage and support.
Your responsibilities will bridge human resources administration and committee coordination.
Your core duties will include: HR & Appointment Administration: Initiate, review, and track employment contracts and documentation for various positions (NASA, AASUA, student, postdoc, and AMHSP/CARP physicians). Collaborate with supervisors, the HR Partner, and the Finance Partner to develop job postings and manage personnel files.
Onboarding & Operations: Assist in orienting new employees to the department. Manage day-to-day human resources activities, submit job descriptions for evaluation, arrange interviews
Committee & Event Support: Partner with the Operations Team to help organize special departmental events, travel, and catering.
Metrics & Financial Backup: Collect and analyze HR metrics to prepare reports for leadership. Serve as a reliable financial backup for processing expense claims and P-Card reconciliations as needed. Submit manual entry timesheets to Shared Services.

Requirements

What you’ll need

Education: Grade 12 diploma supplemented by an administrative or HR diploma/certificate, or a related post-secondary education.
Experience: Minimum of three (3) years of progressive administrative experience.
Technical Skills: Advanced proficiency and demonstrated working knowledge of Microsoft Office Suite, Adobe Acrobat Pro, and Google Workspace.
Core Competencies: Outstanding organizational, time management, and multi-tasking abilities, with a proven track record of working effectively under minimal supervision. Strong written and verbal communication skills are essential.
Preferred Assets: Hands-on proficiency with PeopleSoft (HR/Finance components).
Previous experience working within a unionized environment or a post-secondary institution.

Benefits

Comp & perks

This position offers a **comprehensive benefits package**.

ATS Keywords

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Hard Skills & Tools

HR AdministrationOnboarding ProcessesMetrics AnalysisExpense ProcessingJob Posting Development

Soft Skills

Time ManagementMulti-taskingWritten CommunicationVerbal CommunicationCollaboration

Certifications

Administrative DiplomaHR Diploma/Certificate