Smart Care

Accounts Payable

• Produce reports and manage Excel documents for data/tracking.
• Verify invoices against purchase orders in BuildOps and reconcile receipts with vendor bills.
• Ensure goods/services were received before issuing payments to vendors and confirm amounts to safeguard profitability.
• Confirm/verify vendor bill discrepancies and verify item prices in inventory database.
• Assist with tracking asset transactions for monthly asset reconciliation and track company certificates of insurance (COIs).
• Assist with year-end audit process and support month-end preparation and truing up of accounts.
• Reconcile credit card statements, secure receipts, and clarify questionable invoice items or approvals.
• Assemble and review vendor and subcontractor invoices; process bi-weekly check runs and maintain payment records.
• Track early pay discounts, manage larger accounts’ credit programs, and secure vendor credits for returns/core charge refunds.
• Support ERP system process refinement and ensure contiguous flow of information from operations to accounting.
• Cross-train and support Accounts Receivable: invoicing, collections, cash application/deposits; process customer credit card payments and customer portal backup/support.

Accounts Payable Specialist