RecruitMyMom

Controller

• Debtors & Accounts Receivable Management: Direct the end-to-end invoicing architecture, track collections, execute monthly age analyses, and manage necessary payment escalations.
• Accounts Payable & Banking Portals: Take ownership of the centralised accounts payable inbox, prepare structured weekly payment runs, and process authorised payments directly through banking portals.
• Commission Architecture & Reconciliation: Systematically calculate, audit, and reconcile monthly sales team commission reports against commercial outcomes.
• Expense Management & Diagnostics: Oversee the collection, coding, and categorisation of corporate expenses within Xero, producing granular monthly analysis summaries broken down by operational category and individual.
• Bookkeeper Liaison & Executive Reporting: Act as the primary conduit to the external bookkeeper, compiling weekly cash flow summaries for the CEO and supporting the review of monthly management accounts.
• Financial Process Engineering: Audit existing administrative workflows, identify procedural gaps, and author the standard operating procedures and functional templates required to secure an institutional-grade finance department.

Part-time Financial Controller

Marketing

• Group Facilitation (structured and consistent hours): With the use of a proven curriculum, you will facilitate structured social skills groups for adolescents aged 13–17 via Zoom
• Work with small groups of 10–12 teens (many autistic and/or ADHD)
• Deliver sessions using fully prepared PowerPoint slides and word-for-word scripts
• Assign and track weekly phone practice calls
• Monitor attendance and record session notes
• Marketing & Enrolment Coordination (flexible hours): Execute marketing campaigns across social media, email, and blog content
• Create and schedule social media posts
• Monitor website enquiry forms and respond professionally to parents
• Conduct discovery calls with parents
• Manage enrolment workflows and automations in GoHighLevel
• Process invoices and maintain enrolment spreadsheets
• Update website content using Squarespace
• Administration (flexible hours): Completing self-paced training
• Supporting high-volume enrolments
• Deep-diving into session materials and preparation
• Strengthening systems and workflows

Group Facilitator, Marketing Coordinator

Accountant

• Provide expert oversight on personal and business finance, identifying specific pathways to maximise savings and optimize investment structures.
• Develop and monitor robust cash flow models and operational budgets to ensure both business liquidity and personal financial security.
• Oversee comprehensive tax planning and optimization strategies, managing all required submissions accurately to mitigate risk.
• Translate financial data into clear, actionable insights, providing structured reviews to support informed decision-making.

Consultant

• Manage the full 360-degree recruitment lifecycle, executing permanent, contract, and independent contractor placements across diverse industries
• Identify, engage, and place high-calibre candidates up to C-suite level using advanced sourcing methodology and AI-driven tools
• Partner with senior leadership, offshore clients, and owner-founder SMEs as a trusted talent advisor, ensuring deep alignment on hiring requirements
• Actively identify and secure new business opportunities locally and internationally to grow desk revenue and market share
• Utilise advanced ATS, CRM, and cutting-edge generative AI tools to streamline workflows, enhance candidate matching, and minimise time-to-hire
• Work alongside dedicated administrative and marketing support teams to deliver a premium, seamless candidate and client experience

Senior Talent Consultant

Financial Planning and Analysis

• Operating within a family office environment, this part-time, remote role is essential for ensuring seamless financial oversight and efficient day-to-day administrative coordination.
• Requiring 2 to 3 hours of dedicated support per day, the position offers exceptional micro-flexibility for a highly organised professional based in Cape Town.
• The successful candidate will act as a foundational support pillar, balancing precise accounting coordination with attentive personal and household administration.
• Financial Administration & Oversight: Maintain accurate financial records, manage transaction categorisations, and execute regular reconciliations to ensure complete financial clarity for the estate.
• Accounting Coordination: Act as the primary liaison for accounting matters, preparing necessary documentation, managing invoices, tracking accounts payable/receivable, and coordinating directly with external accountants or tax practitioners.
• Personal Administrative Support: Oversee complex diary management, manage correspondence, handle travel arrangements, and execute ad-hoc administrative tasks to streamline the Principal's professional and personal schedule.
• Household & Estate Assistance: Coordinate household logistics, liaise with domestic service providers, manage utility accounts, and oversee maintenance schedules to ensure the smooth continuous operation of private properties.

Finance Administrator – Personal Assistant

• Support the end-to-end accounts payable function, including accurately reviewing, coding, processing, and reconciling vendor invoices while efficiently resolving supplier queries.
• Oversee daily, weekly, and month-end payment activities, ensuring the seamless execution of vendor disbursements, employee expense reimbursements, and payment schedule maintenance.
• Take accountability for month-end close workflows and prepare comprehensive balance sheet and ledger reconciliation to ensure financial integrity.
• Maintain the fixed asset register, manage the accurate capitalisation of assets, and carefully track capital expenditures.
• Administer employee travel and expense claims via the corporate management platform, review and reconcile corporate credit card transactions, and monitor strict compliance with company policies.
• Provide robust operational support to various financial and systems optimisation projects as required by the global finance leadership team.

Administration

• Manage guest inquiries, booking confirmations, and pre-arrival communications via NightsBridge, Airbnb, and Booking.com.
• Provide warm, professional customer service via email and messaging apps, ensuring a premium guest experience.
• Coordinate basic website updates via Wix (updating text, direct booking information, and refreshing photos).
• Ensure online property listings are accurate, up to date, and visually appealing.
• Gather, categorise, and organise invoices, receipts, and basic farm/property documentation to support bookkeeping workflows.
• Assist the owner with day-to-day administrative tasks, schedules, and general operational support.

Hospitality PA, Property Administrator

Digital Marketing

• Audit, optimize, and manage regional website content to ensure high organic rankings for travel, tourism, and boutique accommodation keywords.
• Implement local SEO best practices to channel traffic directly into the property’s booking systems.
• Optimize copy, keyword integration, and photo layouts across major booking channels (Airbnb, Booking.com, Lekkerslaap etc.) to drive click-through and conversion rates.
• Take full ownership of Google Business profiles, actively optimizing them to dominate local search and map results.
• Track digital analytics and search performance to advise the owner on strategic growth as the portfolio scales.

SEO, Digital Marketer

• Directly manage, mentor, and drive accountability across a 3-person finance team.
• Ensure the team hits day-to-day deadlines for payment runs, cash allocations, and internal queries with a zero-error mentality.
• Take full ownership of monthly management accounts (P&L, Balance Sheet, Cash Flow) across all group entities.
• Move beyond basic reporting to deliver deep ratio analysis and marketing financial reporting (ROAS, CAC, LTV, and funnel performance).
• Maintain strict, active oversight of working capital and own daily, weekly, and monthly cash flow forecasting.
• Oversee and ensure full compliance across all UK statutory obligations, including HMRC filings, VAT returns, and Companies House requirements.
• Partner with leadership to continuously improve financial workflows, leveraging automation, systems (Xero, Asana, Slack), and AI tools.

Head of Finance

• Deliver high-quality, time-sensitive internal and external financial reporting, including intricate client-specific reporting across various jurisdictions.
• Own the end-to-end financial oversight of global program performance to ensure the absolute accuracy, completeness, and integrity of multi-entity financial data.
• Direct, mentor, and elevate the Accounts Payable, Accounts Receivable, and Global Payroll functions to ensure well-controlled, punctual execution across the distributed team.
• Establish transparent roles, performance benchmarks, and accountability frameworks to drive continuous operational improvement.
• Oversee comprehensive group tax compliance, coordinating international corporate tax and indirect tax (VAT) obligations across multiple operating entities.
• Manage strategic relationships with external tax advisors while owning cash flow forecasting and global banking relationships to maintain high financial discipline.
• Own program-level inputs into budgeting and forecasting cycles, maintaining detailed forecasts spanning international revenue streams, cost structures, and resource utilisation.
• Interrogate variances, manage financial risks, and partner with the CFO to convert operational performance into strategic group-level insights.
• Lead the continuous transformation of the global finance function, systems, and operating workflows to support a scaling enterprise.
• Serve as the functional system owner for core finance and programme management platforms, driving deep integration across Finance, HR, and project delivery systems to establish reliable, decision-ready data.

Group Financial Controller – System Implementation Specialist

Project Manager

• Take full ownership of the overarching project plan, formulating actionable implementation pathways following client and internal consultations.
• Actively manage and chase project contributors, ensuring all internal team members and external stakeholders clear deadlines and understand how their tasks impact overall project deliverables.
• Proactively identify project risks, flag bottlenecks, and report delays to leadership while formulating corrective actions.
• Partner directly with Business Consultants to ensure multi-faceted change management projects are delivered on time, within scope, and on budget.
• Review current consulting operational workflows and suggest structural changes to improve delivery efficiency and internal resource management.
• Maintain internal reporting processes, using technical tools to synthesize updates into clear, visual progress dashboards for executive review.
• Build robust working relationships with external suppliers and develop reliable talent pipelines for freelance resources.

Part-time Project Manager

• Oversee the collection, verification, and systematic filing of all tenant agreements, compliance certificates, and onboarding documentation throughout the tenancy lifecycle.
• Partner closely with UK-based letting agents to coordinate, schedule, and align property viewing times with prospective tenants.
• Act as a primary professional contact point for tenants, delivering high-level customer service and resolving documentation or scheduling queries efficiently.
• Maintain, structure, and update all electronic records and file repositories systematically within Google Drive.
• Accurately capture and input basic transactional data and administrative entries into the company's designated bookkeeping system.

Property Rental Administrator

Customer Support

• Follow up on inbound and warm sales leads and convert them into confirmed sales
• Cold calling and business development
• Engage with prospective clients to understand their needs and clearly explain the services.
• Provide professional customer support to existing clients, responding to queries via email, phone, or online platforms.
• Maintain accurate records of client interactions, sales activity, and follow-ups.
• Support onboarding of new clients by ensuring all required information and documentation is completed.
• Collaborate with internal consultants to ensure smooth handovers and ongoing client satisfaction.
• Assist with basic administrative tasks related to sales and customer support as required.

Sales and Customer Support Agent

Executive Assistant

• Act as the primary professional client contact point; manage end-to-end client on-taking workflows, process feedback from briefing documents, execute rigorous follow-ups, and coordinate strategic briefing meetings.
• Manage direct, hands-on communication with accounting partners (BDO) and other service providers to execute a tax cleanup and oversee the formal closure of dormant entities.
• Handle end-to-end incoming and outgoing invoicing, execute ongoing expense management, and collaborate with tax service providers to maintain absolute compliance.
• Source, vet, and book on-site event teams (including Makeup Artists and Videographers); source and thoroughly vet a Cape Town-based Social Media Manager possessing a specialized corporate and finance background.
• Maintain complete oversight of schedules by being systematically copied on calendars and emails; execute inbox consolidation, manage extensive office administration, and coordinate local and national travel bookings strictly aligned with the Principal's preferences.
• Oversee administrative outputs for branding initiatives, including managing print production orders and logistics with high-end suppliers (e.g., Hot Ink).

• Lead the development of medium- and long-term financial strategy
• Provide decision-ready financial insight to the Board, investors and funders
• Deliver accurate and timely group budgets, rolling forecasts, cash flow projections
• Maintain general ledger integrity, audit readiness and full statutory and tax compliance
• Actively monitor funding adequacy and liquidity across all countries and entities
• Provide leadership to a high-performing finance and data team
• Oversee major procurement commitments and financial terms in contracts

Part-time Financial Controller

Group Facilitator, Marketing Coordinator

Accountant

Senior Talent Consultant

Finance Administrator – Personal Assistant

Accountant

Hospitality PA, Property Administrator

SEO, Digital Marketer

Head of Finance

Group Financial Controller – System Implementation Specialist

Part-time Project Manager

Property Rental Administrator

Sales and Customer Support Agent

Executive Assistant

Group CFO