Executive Assistant

RecruitMyMom

Executive Assistant supporting an Independent Economic Strategist and Media Host. Managing elite client onboarding and overseeing corporate restructuring in a part-time remote role.

Posted 6/1/2026part-timeRemote • 🇿🇦 South AfricaJunior💰 ZAR 300 per hourWebsite

About the role

Key responsibilities & impact

Act as the primary professional client contact point; manage end-to-end client on-taking workflows, process feedback from briefing documents, execute rigorous follow-ups, and coordinate strategic briefing meetings.
Manage direct, hands-on communication with accounting partners (BDO) and other service providers to execute a tax cleanup and oversee the formal closure of dormant entities.
Handle end-to-end incoming and outgoing invoicing, execute ongoing expense management, and collaborate with tax service providers to maintain absolute compliance.
Source, vet, and book on-site event teams (including Makeup Artists and Videographers); source and thoroughly vet a Cape Town-based Social Media Manager possessing a specialized corporate and finance background.
Maintain complete oversight of schedules by being systematically copied on calendars and emails; execute inbox consolidation, manage extensive office administration, and coordinate local and national travel bookings strictly aligned with the Principal's preferences.
Oversee administrative outputs for branding initiatives, including managing print production orders and logistics with high-end suppliers (e.g., Hot Ink).

Requirements

What you’ll need

Outstanding written and verbal communication skills, with the professional presence required to manage high-level corporate, finance, and media stakeholders.
Strong foundational knowledge of corporate administration, with proven experience dealing directly with tier-one accounting firms (e.g., BDO) on compliance, company closures, and tax cleanups.
A sharp eye for talent and capabilities, with the ability to independently vet creative and digital marketing professionals within a corporate/financial context.
A proven track record of operating as a high-output, self-directed virtual assistant capable of executing multi-faceted corporate and creative tasks within a strict 5-hour weekly allocation.
High organizational capability to manage synchronized inbox consolidation, calendar overlays, and structured administrative updates.
Prior experience supporting a Media Personality, Public Speaker, Fund Manager, or C-suite Economist.
Existing network or familiarity with premium corporate print and production vendors in South Africa.
Based in or closely connected to the Cape Town corporate and creative ecosystem.
Advanced Inbox Consolidation & Calendar Management tools (Google Workspace / Microsoft 365)
Financial Expense Tracking & Invoicing Software
Digital Communication and Virtual Meeting Platforms (Zoom / MS Teams)

Benefits

Comp & perks

High-profile exposure to the intersection of economic strategy, mainstream media production, and public speaking workflows.
Premium flexibility—designed specifically for a top-tier, structured virtual assistant or independent contractor who thrives on high-level administrative variety.
Direct collaboration with a prominent industry leader, emphasizing modern, highly streamlined corporate workflows.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

corporate administrationtax cleanupinvoicingexpense managementevent managementvettingadministrative outputsbranding initiativesprint productionscheduling

Soft Skills

written communicationverbal communicationorganizational capabilityself-directedhigh-outputattention to detailprofessional presencestakeholder managementmulti-taskingnetworking