NightOwl Consulting

Executive Assistant

• We are seeking a highly organized, detail-oriented Executive Assistant & Event Planner to provide top-tier administrative support and lead coordination for multiple events. This role requires a proactive individual who can manage complex logistics, communicate effectively on behalf of executives, and deliver exceptional results across both administrative and event-planning functions.

Executive Assistant, Event Planner Experience

Controller

• Develop and oversee financial forecasting, modeling, and strategic planning.
• Prepare and manage annual budgets, ensuring alignment with company goals.
• Monitor cash flow, financial performance, and key business metrics.
• Provide financial insights and recommendations to the executive team.
• Ensure compliance with regulatory requirements and financial reporting standards.
• Oversee accounting processes, internal controls, and financial risk management.
• Collaborate with department heads to optimize financial performance and resource allocation.
• Drive financial efficiency through process improvements and cost reduction strategies.
• Manage relationships with external auditors, banks, and financial institutions.

Controller / Chief Financial Officer, CFO

Customer Success Manager

• Clean, organize, and maintain large data sets to ensure consistency and accuracy across platforms.
• Use advanced Excel functions to analyze and format data for reporting and imports.
• Identify data trends, errors, and gaps, and work proactively to resolve issues.
• Generate weekly/monthly reports and dashboards to support sales, marketing, and operations teams.
• Work within Insellerate or similar CRM systems to update records, manage workflows, and ensure campaign accuracy.
• Assist with importing and exporting data, list segmentation, and tag management across CRM tools.
• Support automation logic and campaign setup in tools like Go High Level, HubSpot, Salesforce, or Follow Up Boss.
• Troubleshoot CRM issues and ensure CRM data aligns with compliance and business needs.
• Collaborate with marketing, operations, and sales teams to meet data needs and support campaign execution.
• Ensure data integrity and alignment between CRM, email marketing platforms, and analytics tools.

CRM Assistant, Insellerate Experience

Project Manager

• Project Planning & Execution: Develop detailed project plans, including timelines, milestones, and resource allocation to ensure projects are completed efficiently.
• Stakeholder Management: Collaborate with internal teams, stakeholders, and external partners to gather requirements, provide updates, and ensure alignment with project goals.
• Risk Management: Identify potential project risks and implement mitigation strategies to address challenges proactively.
• Budget Oversight: Manage project budgets, track expenditures, and ensure financial resources are utilized effectively.
• Performance Monitoring: Track project progress, analyze performance metrics, and provide regular reports to senior management.
• Process Improvement: Continuously evaluate and enhance project management processes to improve efficiency and outcomes.
• IT Integration: Utilize IT tools and platforms to streamline project workflows, enhance communication, and facilitate data-driven decision-making.

Business Project Manager

• Complete full project estimates by gathering and analyzing data to compute and forecast the money, materials, labor, and time required to profitably and successfully complete projects.
• Fully understand the scope and specification of each component within a project so that it can be appropriately sourced and evaluated for fit, form, function, quality, and cost.
• Produce Budget Sheets and assist Operations Officer in running project budgets and making sure budget sheets are maintained.
• Project Manage specific projects, to include but not be limited to:
• - Coordinate details.
• - Ensure projects or parts of projects are completed on time.
• - Communicate with internal and external project stakeholders including client teams.
• - Ensure all assigned aspects of projects run smoothly and efficiently.
• - Work with various members of the project team and clients to develop timelines, create schedules, and build Gantt charts.
• - Control workflow, schedule assignments, evaluate the course of the project and report project status.
• - Coordinate and attend meetings and develop project strategies.
• - Communicate all the issues and risks of the project and/or part of the project.
• Assist COO in sourcing and managing bid pricing from all vendors at required quality and specification, including detailed cost analysis.
• Other duties as may be assigned.

Estimator – Project Manager

Sales

• Cold Calling & Lead Generation: Proactively reach out to potential clients, identifying and qualifying leads while maintaining a warm and professional approach.
• Appointment Setting & Follow-ups: Schedule meetings for team members and follow up with prospects to nurture relationships and guide them through the sales process.
• Sales & Client Engagement: Sell staffing direct-hire and staff augmentation services, clearly communicating value and fostering long-term client relationships.
• CRM & Database Management: Maintain accurate records of interactions in the CRM system to ensure streamlined communication and organized follow-ups.
• Customer Support & Product Assistance: Address customer inquiries via phone, email, and chat, providing support for products and services while resolving concerns effectively.
• Market Research & Industry Awareness: Stay informed on industry trends and insights to provide relevant information to potential clients.
• Compliance & Call Guidelines: Follow scripts and company policies while adhering to industry regulations regarding outbound calls.
• Performance & Target Achievement: Meet or exceed call, sales, and revenue targets while maintaining a focus on customer satisfaction.
• Networking & Relationship Building: Expand professional connections through networking events, associations, and social media platforms.
• Training & Continuous Improvement: Participate in training sessions to enhance product knowledge, customer service, and sales techniques.

Dialer, US Sales Team

AI Engineer

• Develop and build **AI agents** in collaboration with the hiring manager.
• Work with **Machine Learning, AI tools, and automation workflows**.
• Integrate **CRMs with other systems**, tools, and platforms.
• Support list-cleaning, list-building, and newsletter workflows using AI.
• Perform light **marketing tasks** (approximately 1–2 hours per day).
• Assist in creating automated marketing processes and improving current systems.
• Work cross-functionally to enhance operational efficiency through AI-driven solutions.

AI Developer, Marketing Support Experience

Human Resources

• Review and process employee and manager self-service changes in ADP, including updates to address, position, and compensation.
• Assist in the onboarding process for new employees by managing documentation, maintaining checklists, and ensuring accurate setup in ADP.
• Audit and verify new hire benefit elections and HSA contribution changes in ADP for accuracy and completeness.
• Manage employee terminations in ADP, ensuring all system updates and required documentation are processed in a timely and compliant manner.
• Conduct regular and ad-hoc reporting from ADP, supporting other HR functions and cross departmental data needs.

HR Support Assistant

Content Marketing Manager

• Update website content, inventory lists, images, and product details across ~100 client WordPress sites.
• Perform basic WordPress site maintenance (e.g., updating pages, adjusting media, reviewing formatting).
• Manage task progress and project updates within Monday.com.
• Create and refine product descriptions with support from AI tools.
• Edit and optimize images to ensure they meet website standards for file type, size, and quality.
• Source product images, floor plans, and feature lists from manufacturers or client-provided materials.
• Ensure content accuracy, consistency, and alignment with brand guidelines.
• Maintain organized documentation of completed updates and site changes.
• Support general administrative tasks related to website upkeep and content coordination.

Wordpress Content Coordinator

System Administrator

• Administer and maintain Microsoft 365 services (e.g.: Exchange Online, SharePoint, Teams, Intune).
• Manage Azure resources including virtual machines, storage, networking, and identity governance.
• Configure and maintain Active Directory, Group Policies, DNS/DHCP, and hybrid identity solutions.
• Monitor and maintain physical and virtual servers (Windows Server, VMware/Hyper-V).
• Administer network devices including routers, switches, and firewalls.
• Develop and maintain PowerShell scripts for automation and system management.
• Collaborate with IT leadership on infrastructure planning and lifecycle management.
• Participate in disaster recovery planning and testing.
• Create and maintain system documentation, including configurations, procedures, and troubleshooting guides.
• Demonstrate exceptional analytical, problem-solving, and verbal and written communication skills.
• Ability to participate in on-call rotation for after-hours support and scheduled maintenance, may include occasional weekends.

Systems Administrator II

Auditor

• Perform thorough audits of conventional and FHA loan files for completeness and compliance.
• Verify documentation according to DU/LP findings or DE Underwriter requirements, including:
• Credit Explanation Letters
• Verification of Rent and Mortgage Payments
• Verbal and Direct Verifications of Employment (VVOE/VOE)
• Paystubs, W-2s, IRS Tax Returns, and Transcripts
• Financial Statements and Profit & Loss Statements**Bank Statements and Verification of Deposit**Gift Letters with donor and fund details
• Audit final loan package items such as:
• Signed Note and Mortgage documents**Property Survey and Warranty Deed
• Homeowner’s and Flood Insurance documentation
• HUD Forms: 92900LT and Addendum 92900A
• Final URLA/1003 documents
• Confirm accuracy of appraisal acknowledgment and pest inspection reports (when applicable).
• Review Title Policy, Commitment, and Closing Protection Letters.
• Ensure Lock-in Agreements and Loan Commitments are documented.
• Validate compliance with consumer disclosures (e.g., Credit Score Notice, Counseling Agency List).
• Prepare and maintain detailed audit reports highlighting missing or incomplete items.
• Communicate discrepancies or deficiencies to the appropriate departments for correction.

Quality Control Auditor, Underwriter

Operations

• Oversee and maintain our Jungo CRM system, ensuring that all data is accurate, up-to-date, and well-organized.
• Perform regular data audits to uphold data integrity and identify areas for improvement.
• Monitor the movement of leads through the CRM from entry to close, ensuring proper follow-through at each stage.
• Assist sales and production teams with CRM-related concerns, generate reports, and help facilitate smooth interdepartmental communication.
• Reinforce proper CRM usage and help ensure team members are fulfilling their responsibilities within the system.
• Continuously identify ways to improve CRM workflows for better efficiency and performance.

Operations and Software Assistant

• Develop, execute, and optimize marketing campaigns across social media, email, SMS, and digital channels.
• Build marketing funnels, landing pages, and digital campaigns for lead generation and brand visibility.
• Analyze campaign performance, prepare reports, and provide actionable insights to improve ROI.
• Monitor competitor activities and adjust strategies for maximum impact.
• Create and schedule content for social media platforms (Facebook, Instagram, TikTok, LinkedIn, YouTube).
• Produce engaging graphics, motion graphics, short-form and long-form videos.
• Manage community engagement, respond to inquiries, and grow brand presence online.
• Promote real estate products and corporate events through digital media and offline channels.
• Coordinate marketing logistics, vendor accounts, proposals, and project timelines.
• Assist with presentation center setup, creative direction, and event planning.
• Maintain and update customer databases (HubSpot, CRM tools) and manage lead follow-ups.
• Maintain and optimize CRM systems (GHL, HubSpot, kvCore, Brivity, BoldTrail).
• Build automated workflows for lead nurturing, scheduling, and client follow-ups.
• Track and manage sales leads, generate reports, and maintain accurate client records.
• Provide administrative support including scheduling, email management, file organization, and task coordination.
• Track action items, monitor project timelines, and manage marketing materials.
• Handle inbound/outbound communications with clients, vendors, and team members.

Marketing and Digital Operations Specialist

Designer

• Collaborate with the Lead Parametric Designer to develop and refine parametric models in Rhino 3D and Grasshopper.
• Translate design concepts into precise, fabrication-ready models.
• Create efficient and reusable Grasshopper and other parametric scripts to streamline the design and production process.
• Create drafted shops and CD documents from 3d models using smart scripting.
• Coordinate with the fabrication team to ensure parts are designed to meet material, structural, and manufacturing requirements.
• Assist in quality control, verifying that models are error-free and aligned with project specifications.
• Work closely with cross-functional teams, including design, engineering, and project management, to address design challenges and propose solutions.
• Maintain organized digital files, version control, and documentation for all parametric workflows.
• Stay current with advancements in parametric design tools, techniques, and industry trends.

Parametric Design Specialist, Rhino 3D, Grasshopper

Full-stack Engineer

• Develop, maintain, tweak, and optimize scalable applications and scripts using Python
• Work with data extraction tools such as BeautifulSoup to parse and structure data from various sources
• May work with the client in exploring and utilizing applications such as Manus, Genspark, or other AI agent applications to architect the client’s desired product.
• Collaborate closely with the client to iterate quickly and efficiently on priorities and deliverables
• Maintain clean, well-documented, and reusable code
• Assist in developing automation solutions that improve workflow scalability and performance
• Handle fast turnarounds with a positive, team-first attitude
• Ability to learn and leverage AI coding