Administrative Assistant
NightOwl Consulting
full-time
Posted on:
Location Type: Remote
Location: Philippines
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Salary
💰 ₱35,000 - ₱55,000 per month
About the role
- Create, maintain, and update spreadsheets.
- Pull reports from various sources, enter data into software systems, and ensure accuracy.
- Perform regular data entry tasks and ensure consistency and reliability of data.
- Monitor, prioritize, and respond to incoming emails on behalf of the team or department.
- Manage email correspondence efficiently, ensuring timely responses to inquiries.
- Draft and send professional emails as needed to clients, team members, and other stakeholders.
- Update and maintain CRM system with client information, interactions, and progress.
- Ensure CRM data is up to date and accurate for easy reference by the team.
- Assist with reports and tracking related to CRM usage and performance.
- Support the onboarding process for new clients, including tasks like creating login credentials and sending welcome emails.
- Ensure that clients are successfully onboarded with clear instructions and support throughout the process.
- Coordinate and manage calendars, including setting appointments, meetings, and reminders.
- Assist in scheduling client meetings and coordinating logistics as needed.
- Handle meeting requests and ensure all parties are informed and prepared.
- Assist with any additional administrative duties or projects as needed to support team members and company goals
Requirements
- Proven experience as an Administrative Assistant or similar role.
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Experience working with CRM systems.
- Strong organizational and time management abilities, with the ability to manage multiple tasks simultaneously.
- Attention to detail with a focus on accuracy and reliability.
- Ability to maintain confidentiality and handle sensitive information.
- A positive, proactive attitude with strong problem-solving skills.
Benefits
- Above market salary
- HMO on Day 1 for principal and two dependents
- Government-mandated benefits
- Performance-based Incentives
- Quarterly Company Events
- 1,000 PHP De Minimis
- Equipment and software provided
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data entryreport generationCRM managementspreadsheet maintenancedata accuracycalendar managementemail correspondenceclient onboardingMicrosoft Office SuiteGoogle Workspace
Soft Skills
organizational skillstime managementattention to detailconfidentialityproblem-solvingproactive attitudecommunication skillsteam supportmultitaskingprofessionalism