LaundryLux

Payroll

• Oversee end to end payroll processing, employee benefits administration and regulatory compliance to ensure accuracy, timely pay and benefits delivery.
• Resolve payroll/benefits issues promptly and provide clear guidance to employees.
• Manage vendor relations, provide support to staff and maintain compliance with local, state and federal laws.
• Work with the Director on evaluating company benefits and providing training to employees on those benefits.
• Administer payroll using ADP Workforce Now.
• Ensure compliance with multi-state payroll regulations and tax requirements.
• Accurately enter, audit, and review payroll data in the ADP system within established deadlines.
• Process and document wage and salary rate changes following required approvals.
• Investigate and resolve payroll discrepancies and employee inquiries in accordance with established guidelines and timelines.
• Enter new hires and personnel changes into the payroll and HRIS systems, ensuring data integrity.
• Manually enter pay data and execute necessary corrections in accordance with company policies and procedures.
• Coordinate company registrations for payroll tax withholding and state unemployment insurance (SUI) in new states as required.
• Process employee terminations, ensuring final pay and benefits are handled in compliance with legal and policy requirements.
• Set up and maintain payroll deductions for benefits, garnishments, and other withholdings.
• Coordinate with the accounting department to process and communicate wage garnishments and withholding orders.
• Prepare and generate payroll and benefits reports as needed for management and compliance.
• Distribute payroll and related reports to the accounting department on a scheduled basis.
• Maintain up-to-date and accurate employee records, including pay rates, tax information, and address changes, in HR and payroll systems.
• Maintain I-9 documentation (hard and soft copies) and ensure compliance with federal requirements.
• Complete employment verifications and respond to agency requests promptly and accurately.
• Respond to payroll-related inquiries from state agencies and external organizations in a timely and professional manner.
• Prepare and submit reports for multi-work-site compliance, including disability, workers' compensation, and paid family leave (PFL).
• Design, implement, and administer employee benefit programs such as health insurance, retirement plans, and leave policies.
• Oversee daily operations of employee benefits, ensuring accuracy and compliance.
• Manage vendor relationships, negotiate contracts, and analyze benefits data to ensure competitive and cost-effective plans.
• Lead annual open enrollment processes and provide ongoing communication of benefits information to employees.
• Facilitate benefits enrollments for new hires and changes in employee status.
• Prepare and file Form 5500 for benefits compliance as required.
• Collaborate with auditors to complete annual 401(k) audits and ensure regulatory compliance.
• Process and manage benefit enrollments via provider platforms, maintaining data accuracy.
• Serve as the primary point of contact for employees regarding benefit issues, resolving concerns with benefit providers.
• Administer COBRA, leaves of absence (LOA), FMLA, and other related programs in compliance with legal requirements.

Payroll and Benefits Manager

Controller

• Prepares monthly financial statements and supporting schedules.
• Manages, facilitates, and completes monthly close procedures.
• Prepares monthly revenue and expense analysis.
• Develops monthly margin analyses and reconciliations by customer and line of business.
• Prepares monthly close reconciliations.
• Reports on financial statement variances vs. budget vs. prior year.
• Prepares and manages the creation of weekly reporting: Sales analysis, Margin analysis – customer, sales manager, line of business.
• Partners with sales teams on job margin analysis and Program analysis (i.e., OPL program, customer discounts).
• Assists in annual audit and preparation of annual budgets and quarterly forecasts.
• Creates, implements, and monitors internal controls.
• Ad-hoc projects including credit decisions for customers and evaluation of collection strategies.
• Assists in weekly cashflow evaluation.
• Supervise: Recruits, interviews, hires, and trains new team members in the department.

Assistant Controller

Customer Support

• Posts customer payments by recording cash, checks, and credit card transactions.
• Resolves valid or authorized deductions by entering adjusting entries.
• Resolves invalid or unauthorized deductions by following pending deductions procedures.
• Resolves collections by examining customer payment plans, payment history, credit line, coordinating contact with A/R manager.
• General ledger journal entries and various account reconciliations.
• Development and maintenance of Excel spreadsheets.
• Handling payments and receipts in an organized and timely manner.
• Assisting with audit support, as necessary.
• Assisting in streamlining process.
• Protects organization's value by keeping information confidential.
• Working with accounting team and others to resolve account issues when necessary.
• Perform other duties as assigned by management.

Payroll and Benefits Manager

Assistant Controller

Accounting Support Specialist