Latham & Watkins

Revenue Operations

• Coordinating the activities of the billing process and performing complex billing duties
• Preparing and analyzing complex client billing requests
• Creating, editing, and finalizing bills in accordance with firm and client requirements and billing attorney directives
• Reviewing proformas, handling subsequent corrections, and coordinating e-billing
• Preparing and finalizing invoices in line with internal and external regulation and legislation
• Ensuring successful delivery of invoices and coordinating with revenue and e-billing teams for submission
• Generating and reviewing proformas from 3E for informational and billing purposes
• Utilizing computerized billing and payable software modules to complete the billing process and client refunds
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Senior Specialist – Revenue Operations

General Counsel

• Conducting legal research and analysis on a variety of employment law topics across all U.S. jurisdictions, and providing practical guidance to internal stakeholders
• Drafting, reviewing, and negotiating employment-related documents, including offer letters, separation agreements, settlement agreements, secondment agreements, employment-related memos, and local counsel engagement agreements
• Assisting with potential and actual US employment litigation, disputes, and administrative charges
• Drafting and preparing responses to employment-related subpoenas and personnel file requests
• Monitoring employment related legislation and other employment law developments across all U.S. jurisdictions, providing legal advice to internal stakeholders impacted by updates, ensuring firm compliance by all relevant deadlines, and assisting in developing internal communications and training
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Senior Counsel – Employment

Risk

• Coordinating one or more primary functions of the Information Governance team, including file management, both physical and electronic, file intake, file releases, destruction requests, data access requests, case room management, and records retention
• Communicating regularly with attorneys and paralegals to ascertain the status of projects
• Developing methods for determining when files are inactive
• Handling file movement and processing issues so that only active records are stored in primary on-site space
• Assisting with physical file management, including locating and responding to requests for files, ensuring the records management system is up to date and accurate
• Coordinating and/or performing some or all box archiving and offsite storage procedures
• Providing space coordination, organizing and classifying large document collections in the central filing area, case rooms, file cabinets, offsite storage facilities, or wherever records may be found
• Developing, maintaining, and coordinating appropriate inventory systems to track persons responsible for the files, room usage, file status, location, and other factors related to effective space management and Information Governance Operations oversight
• Assisting with basic and complex reviews and administrative tasks related to file releases, data access requests, and destructions
• Reviewing and preparing files for release to departing attorneys and other firms, using Windows share volumes, iManage, Outlook, and litigation support databases, while correctly implementing firm procedures for the review and disposition of firm-owned material
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Information Governance Analyst

Customer Support

• Proactively managing the new matter opening process, conflict checks, and drafting engagement letters
• Managing the billing process to produce drafts and revisions, ensuring the submission of client billings
• Liaising with Revenue Management in relation to attorney billing
• Managing attorney communications as requested

Attorney Support Specialist – Secretary

Project Manager

• Overseeing multi-pronged global initiatives (both long-term and short-term) around ergonomics, physical activity, and other health programming
• Managing complex projects end-to-end, from initial strategy through implementation and post-program analysis, including issue-spotting and developing relevant internal processes and procedures
• Writing and editing a wide variety of written communications
• Developing engagement and promotion strategies for both attorneys and professional services staff around their health and well-being
• Managing and developing teams, including direct reports as well as hundreds of volunteer team leaders and ergonomics specialists
• Managing external vendors
• Developing and customizing (in conjunction with relevant experts) health-related programming and trainings
• Delivering stand-up presentations and trainings
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Senior Manager – Project Management, Programming, Operations

Attorney

• Organizing and overseeing the quality of work and workflow of the PROS team
• Training new team members and providing ongoing support
• Counseling and coaching team members around any performance deficiencies
• Ensuring excellence in customer service through implementing continuous improvement strategies from feedback gathered by talking to PROS lawyers and local office management
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Senior Coordinator – Attorney Support

Events

• Supporting multiple event projects from initial conception to on-site execution
• Coordinating various aspects of the event lifecycle
• Maintaining accurate records of market event data
• Assisting in curating targeted invitation lists

Client Events Intern

Billing Specialist

• Supervising the daily operations of the Master Files
• Ensuring compliance with all policies and procedures of the firm
• Managing and maintaining the timely workflow of master billing files
• Providing guidance to the Master File team regarding all master file set‑ups, including client matter and timekeeper master set‑ups, including billing rates and exception rate hierarchies
• Resolving highly complex and sensitive master file issues
• Gathering and defining functional requirements for Elite 3E billing enhancement projects
• Managing the workflow of annual selections from the Rate Selection Website

Billing Supervisor – Master Files

Security Engineer

• Leading the end-to-end lifecycle to review and responding to information security challenges; assessing the current and/or proposed technical/security configuration; gathering and validating requirements and constraints; researching and comparing viable solutions; recommending the best option, calling out advantages and disadvantages; supporting implementation, validation, and tracking progress to completion, including operational handoff
• Performing secure design reviews, threat modeling, and control mapping for new initiatives and significant changes; identifying security gaps and proposing pragmatic mitigations aligned to standards and risk tolerance
• Partnering with infrastructure and application owners to plan and drive remediation for complex and high-impact findings, including prioritization, technical approach, and validation of fixes; ensuring timelines are met and risks are tracked to closure
• Developing and communicating clear, outcome-oriented security metrics and narratives for technical and non-technical stakeholders; translating complex issues into actionable recommendations
• Serving as a subject matter expert, mentoring analysts and specialists, and raising the overall capability of the security function through training, pairing, and knowledge sharing
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Enterprise Security Engineer

• Manage and support partners, attorneys and assistants on all billing- and revenue-related processes and inquiries, including active accounts receivable management.
• Communicate with clients to ensure their requirements for billing processes are met.
• Actively participate in cross-functional projects, continuously update working processes, and work closely with global revenue teams to provide logistical and technical support at the local level.
• Work closely with the local finance committee member; prepare for, attend and follow up on actions from regular revenue meetings.
• Collaborate with the eBilling team to ensure corrective measures for future submissions.
• Create and review proformas in Elite 3E (for existing or new matters/bookings) and produce project analyses and reports in the 3E system.

Senior Coordinator – Revenue Operations

Onboarding Specialist

• Overseeing all aspects of lateral partner and counsel onboarding
• Contributing to the smooth transition and integration of each lateral partner and counsel
• Serving as a primary point of contact for each lateral partner or counsel
• Overseeing the creation of a tailored onboarding schedule for each lateral partner and counsel
• Monitoring each lateral partner or counsel’s progress through their onboarding process

Partner & Counsel Onboarding Manager

Procurement

• Providing strategic direction and support to the firm regarding supplier and risk management, contract negotiation, procurement operations (procure-to-pay), category management / strategic sourcing, contracts administration, asset management, and analytics regarding these areas
• Leading firm wide procurement related projects to completion
• Building and sustaining a high-performing procurement organization and team
• Communicating procurement activities and vision/roadmap to all relevant stakeholders in the organization on a regular basis
• Helping sustain a robust vendor management program in partnership with business stakeholders, the vendor risk management function, and a global accounts payable team
• Staying abreast of current and new procurement related tools, technologies, and market trends as they relate and are relevant to the firm
• Guiding other firm personnel involved in negotiating contracts or buying activities including providing training in best practices, process support, and other activities in furthering the firm's policies, procedures, and objectives
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Associate Director – Procurement

• Provide direct support to attorneys in the Litigation, Corporate, and Public Law practices
• Provide global team support across a variety of administrative responsibilities
• Assist lawyers with client intake activities, including processing conflicts of interest
• Monitor attorneys' time entries to ensure compliance with firm standards
• Prepare, edit, and post client invoices, ensuring compliance with firm and client billing requirements
• Follow assigned attorneys' preferences to handle expense reimbursements, calendaring and scheduling, document management/edits, and travel arrangements
• Maintain the confidentiality of firm and client-protected information
• Work in a global team environment using a real-time work ticketing system (ServiceNow)

Attorney Support Specialist – Litigation, Corporate, Public Law

Bilingual

• Vous assisterez les avocats du Antitrust ou Corporate du cabinet de Paris
• Apporterez un soutien à l'équipe au niveau global avec diverses responsabilités administratives
• Accompagnerez les avocats dans les tâches d'intégration des clients
• Traitez des conflits d'intérêts et la gestion des ouvertures des nouveaux dossiers clients
• Surveiller les saisies de temps des avocats pour garantir leur conformité avec les normes du cabinet
• Élaborer, modifier et émettre les factures des clients
• Recueillir et respecter les préférences des avocats assignés pour réaliser des tâches administratives
• Garantir la confidentialité des informations protégées du cabinet et des clients
• Travailler dans un environnement international avec un système de gestion de tickets en temps réel (ServiceNow)

Assistant Bilingue – Antitrust, Corporate

• Acting as a tax specialist for the firm with regard to preparing income tax return schedules and other tax compliance workbooks
• Analyzing data provided by the Accounting & Finance Department
• Preparing tax schedules for the preparation of U.S. federal and state partnership income tax returns, sales and use tax returns, and other tax compliance requirements
• Assisting in coordinating the process of providing information to external tax accountants
• Working with the Senior Tax Analysts to prepare certain general ledger analyses and perform quality assurance procedures
• Calculating and preparing the partners’ U.S. and international tax calculations
• Maintaining a compliance schedule of all U.S. federal, state, and international tax returns
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains