Guild Garage Group

Accounts Payable

• Review, verify, and enter into the accounts payable sub-ledger invoices for purchase order and non-purchase goods and services.
• Ensure invoices are approved, entered into the system accurately, coded to the proper accounting unit, and coded to the correct general ledger account. Also, responsible for entering invoice descriptions accurately so information in the system facilitates future analytical review and analysis.
• Ensure that invoices are entered in a timely manner so that payments may be processed within the established payments terms.
• Set invoices up for payment.
• Prepare and process electronic transfers and payments.
• Prepare and perform check runs.
• Reconcile vendor statements each month and work with vendor to resolve issues (paid invoices or unapproved invoices) that are not reflected in the statement.
• Prepare analysis of accounts.
• Monitor accounts to ensure payments are up to date.
• Research and resolve invoice discrepancies and issues.
• Maintain vendor files. Maintain A/P related files, records and digital documents.
• Correspond with vendors and respond to inquiries.
• Produce monthly reports.
• Assist with the month end closing.
• Assist in year end 1099 preparation.
• Provide supporting documentation for audits.

Accounts Payable Specialist