Dentons

Administrative Assistant

• Provide administrative support to primarily Government Contracts and Litigation lawyers
• Responsible for complex legal document preparation, editing, and document management
• Proofread client materials, working with the document author to provide suggested edits
• Perform file maintenance working with the file management system
• Work with Billing Coordinator to ensure accuracy and compliance with complex client billing requirements
• Cooperate with Client Services Manager to assist with outstanding invoices and account receivables
• Collaborate with timekeepers, proofread, input and/or verify billable time entry
• Complete electronic court filings
• Review and process incoming/outgoing mail
• Maintain client contact, in-person and over the phone
• Book and organize travel arrangements and reimbursements
• Handle administrative confidential/sensitive firm and/or client information

Legal Administrative Assistant

Executive Assistant

• Provide secretarial and administrative support to the lawyers in the litigation practice
• Provide support to lawyers on calendar management, timelines, tracking of court and trial dates
• Prepare legal documents and court bundles in an accurate and timely manner
• Prepare bills, open new legal files and close files
• Carry out litigation searches and conflict searches
• General file management including but not limited to saving of documents, scanning, collating and printing of documents
• Extracting and circulating court documents from e-litigation
• Any other secretarial duties as assigned by supporting lawyers

Secretary

Project Manager

• Support our offices across the UK, Ireland and Middle East
• Manage and co-ordinate the delivery of legal work to solve client's complex legal challenges
• Focus on all aspects of delivery, process improvement and innovation, providing clients with an exceptional level of service throughout the full matter lifecycle
• Provide high quality project management and consulting support and will work closely with Partners and Associates across the various practice groups within Dentons
• Provide our legal teams and clients with expert knowledge on the use of LPM tools and techniques
• Work closely with senior stakeholders across the full lifecycle of matters to define scope, design governance structures, build and set up budgets, conduct planning, monitor progress and financials, conduct risk management, manage resources, and work allocation, control scope change and complete reporting
• Communicate with Partners, matter teams and clients as required
• Analyse planned vs actual performance at a profitability and margin level and identify opportunities for improvements
• Understand process, technology, people, and data challenges and identify and implement improvements into working practices
• Collaborate with other departments involved in the delivery process; notably Business Development, Innovation, Finance, IT (Information Technology) & Practice Development
• Provide matter teams with LPM knowledge and support with tools, templates, and legal tech systems
• Contribute to the continuous development and improvement of LPM methodologies and processes
• Build strong working relationships with stakeholders and identify opportunities to grow LPM within the Firm
• Evaluate existing contract management processes, systems, and strategies to identify areas for improvement
• Assist in the design or improvement of contract management processes to increase efficiency, reduce risk, and improve compliance.

Legal Project Manager

Research Analyst

• Provide value-added legal and business research support to lawyers and students
• Prepare and write detailed, accurate and concise research deliverables
• Conduct in-depth federal and provincial legislative research and prepare legislative updates
• Use and support the use of AI tools for research solutions
• Develop and present legal business research training to students, lawyers and staff
• Actively participate in global research and knowledge initiatives and firm social events

Research Specialist

• Support lawyers and law students by conducting research to locate legal documentation or information on companies
• Analyze and summarize relevant information for client files
• Prepare and draft clear, concise research reports
• Conduct in-depth legislative research at the federal and provincial levels and prepare information updates
• Use AI tools and support their use to produce legal and business research as well as various deliverables
• Develop training on research methods and tools in legal and business areas using state-of-the-art approaches and technologies, and deliver these trainings to law students, lawyers, and other firm members
• Participate in global research and information projects, professional development, and learning initiatives
• Perform any other duties as assigned

Financial Planning and Analysis

• - Verification of Time Recorded and Released
• - Chase timekeepers to record their time
• - Sending reminders
• - Specific follow-up for some timekeepers (e-mail and phone)
• - Monitor misallocated time
• - Create daily, weekly, monthly, and ad hoc Time Recording reports and standard reports as requested
• - Monitor and quality check of data (narratives) entered to the system
• - Verification of time recorded to Temporary Matters
• - Coordination of work with secretaries, partners, all timekeepers and other members of the Finance Team
• - Control of what is already done, what is pending, mastering their work schedule up until the monthly closing
• - Work on maintaining procedures and documentation
• - Provide training sessions

Finance Process and Reporting Specialist

Content Marketing Manager

• Provide non-contentious construction support in respect of a broad variety of projects in the real estate development and investment, energy, transportation and infrastructure sectors
• Supporting and leading on a large variety of transactions
• Building and maintaining existing client relationships
• Contributing to market knowledge
• Contributing to business development

Associate, Non-Contentious Construction

Manager

• Oversees HR operations and processes for the Calgary office
• Manages one direct report (Talent Coordinator)
• Provides advice, guidance and/or coaching on employee relations and sensitive HR matters
• Drives the annual performance management and compensation review process
• Cultivates positive working relationships with all Dentons members

Manager, Talent Advisory

Financial Crime

• Keeping up to date with applicable AML laws and regulations globally and advising on how these changes affect the Firm and its processes.
• Advising on the application of international financial sanctions, reviewing and clearing issues and obtaining licenses (where applicable).
• Managing and undertaking applicable financial sanction updates.
• Monitoring political situations and keeping up to date with current affairs.
• Handling all types of client due diligence checks, client care and general risk issues with minimal supervision.
• Handling complex matter opening issues taking into account local legal requirements (as applicable).
• Reviewing and drafting documents including engagement letters, client engagement terms, supplier contracts and NDAs.
• Assisting with the review and approval of all new matters and clients.
• Assisting with AML and sanctions audits.
• Advising on complex inter-office working arrangements.
• Drafting, maintaining and implementing Global AML and sanctions policies, procedures and best practice guidance notes.
• Providing a 'concierge' service to partners by liaising with clients directly on AML issues, either in person, on the phone or in writing.
• Assisting with AML investigations and reporting AML reporting (as applicable).
• Develop internal AML awareness and establish effective training programmes including delivering AML and sanctions training.
• Assisting on tasks and projects supporting the Global Head of AML and Sanctions Compliance.

Global AML and Sanctions Lawyer

Customer Support

• Using Elite to assist with the billing process.
• Responsibility for processing bills, reports, meetings, communication
• Managing multi-jurisdictional retainers and projects, including:
• liaising with international offices and third-party law firms to obtain hours updates and monthly invoices
• preparing hours updates for clients
• preparing monthly retainer invoices
• Supporting fee earners with closing InTapp entries and assisting with narratives where required.
• Logging third-party invoices as disbursements
• Attending meetings and managing workload to meet billing deadlines
• Supporting completion of NBI forms.
• Arranging routine conflicts and AML checks.
• Ensuring all parties lists and contact lists are prepared and kept up to date.
• Assistance with general process driven tasks when required.

Legal Administrative Assistant

Secretary

Legal Project Manager

Research Specialist

Research Specialist

Finance Process and Reporting Specialist

Associate, Non-Contentious Construction

Manager, Talent Advisory

Global AML and Sanctions Lawyer

Billing Support Specialist