BizForce

Executive Assistant

BizForce

full-time

Posted on:

Origin:  • 🇵🇭 Philippines

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Job Level

Mid-LevelSenior

Tech Stack

WordPress

About the role

  • Manage critical administrative, organizational, and documentation tasks that keep operations running smoothly
  • Email management: Review and organize the client’s inbox, unsubscribe from unnecessary mailing lists, apply proper labels to new messages, and create and manage newsletters
  • Blog site management: Publish, edit, and maintain blog posts on the client’s WordPress site (rossdes.wordpress.com)
  • Financial entries (Quicken/QuickBooks): Monitor and categorize new entries in Quicken, ensuring accuracy and consistency
  • Calendar and scheduling: Manage the client’s calendar, arrange meetings, and prepare agendas in advance
  • List management: Update and maintain company membership records, including AIA member updates, non-AIA reviews, and organizing transactions in RDA billing statements
  • Google Drive/File management: Organize, maintain, and improve the digital filing system for efficiency and accessibility
  • General documentation: Update and format the client’s CV, design cards, prepare field reports, compile income reports, and optimize images for blogs (using tools such as Canva)
  • Monograph reporting: Prepare, review, and generate reports using Monograph (training provided if needed)
  • Other administrative support: Assist with ad hoc tasks that support business operations and client projects

Requirements

  • At least 3 years of relevant experience in administrative or operations support
  • Strong time management and organizational skills
  • Excellent English communication skills (written and verbal)
  • Keen attention to detail and proactive problem-solving
  • Familiarity with Google Workspace (Google for Business)
  • Experience with Quicken/QuickBooks preferred
  • Knowledge of Canva or similar design/presentation tools is a plus
  • Experience with Monograph preferred but not required (training will be provided)
  • Amenable to work during U.S. business working hours
  • Device: Personal computer with Intel Core i5 or higher, or AMD Ryzen 5 or higher
  • Memory & Storage: At least 16 GB RAM and 100 GB of free disk space
  • Internet: Wired connection with a minimum 50 Mbps download speed, plus a backup connection (e.g., mobile hotspot or prepaid Wi-Fi)
  • Work Environment: Quiet, well-lit space with minimal background noise