Aptive Resources

Proposal Manager

• Create calendars and milestones for simultaneous bids and confirming adherence to timelines
• Develop outlines to create compelling, innovative, and complaint approaches
• Create proposal artifacts: matrices, tables, graphs, executive summaries, and management approaches
• Track Q&A’s; reviewing and identifying changes, documenting and distributing/discussing the changes with the bid team
• Ensure past performance/resume updates are timely and completed with relevant team members
• Coordinate proposal kick off, color review and lessons learned meetings; verify any action items and comments are completed
• Review draft content to ensure proposal content flows, is consistent, and compliant
• Support desktop publishing to finalize proposal content
• Coordinate with graphic designers to create visually appealing bids that meet corporate standards
• Provide quality control and feedback on process or procedure improvement within department and/or cross-functionally.
• Assist in identifying needs for and/or managing strategic library content.
• Ensure adherence to standards and templates to present a consistent appearance/style across proposal responses.
• Use existing proposal response library to effectively address recurring content inquiries and develop tailored RFx responses.

Project Manager

• Lead and coordinate evaluation and data-driven decision-making activities, including defining measures of success, tracking performance, and supporting implementation of evaluation frameworks.
• Serve as a project manager for assigned workstreams, ensuring alignment across teams, tracking dependencies, and driving execution to completion.
• Contribute across multiple functional areas (e.g., evaluation, engagement, training, and operations) to support overall program delivery and priorities.
• Develop clear, visually compelling presentations and supporting materials that adhere to client branding and style guidelines.
• Research and synthesize information from government documentation, internal work products, and subject matter experts to craft concise and accurate messaging.
• Collaborate closely with project leads, trainers, and facilitators to clarify messaging objectives and iterate content based on stakeholder feedback.
• Ensure all materials meet defined learning objectives and resonate with end-user needs, particularly related to education and behavior reinforcement.
• Manage version control, file organization, and documentation standards in line with federal program management norms.
• Produce high-quality, executive-ready deliverables such as MOAs, CoAs, Concepts of Operations, Project Plans, Strategic Plans, Business Rules, SOPs, and leadership presentations.
• Manage tight deadlines and prioritize tasks independently.

EHRM Project Manager

Engineer

• Stay abreast of the latest developments in human factors engineering, integrating cutting-edge knowledge into product assessments and design methodologies.
• Conduct comprehensive evaluations of products and processes, identifying areas for improvement and recommending redesigns to mitigate negative impacts on users.
• Visualize the potential effects of design changes on diverse user groups, ensuring inclusivity and accessibility in all aspects of product development.
• Provide valuable insights and suggestions during live demo calls, and effectively respond to participant feedback during user sessions.
• Clearly articulate human factor issues to engineering teams and end users, fostering collaboration and understanding across all stakeholders.
• Maintain a thorough understanding of relevant standards and human factors engineering methodologies, ensuring compliance with industry regulations.
• Demonstrate proficiency in SAFe's Lean Agile principles and practices, driving organizational change and operational excellence through the empowerment of high-performing Agile teams.

Senior Human Factors Engineer

Data Analyst

• Coordinate planning and execution of special projects directed by VHA Leadership Offices
• Align initiatives with enterprise priorities and leadership directives
• Establish and manage an intake process for new initiatives and special projects
• Develop and maintain executive dashboards and tracking tools to provide real-time visibility into leadership actions
• Deliver executive-level status reporting using standardized formats (e.g., Green/Yellow/Red)
• Generate data-driven insights to support high-priority strategic initiatives
• Maintain visual management boards and portfolio tracking for executive stakeholders
• Provide a consolidated portfolio view of all DUSH-led initiatives
• Support development of executive briefings, reports, and presentation materials
• Integrate reporting tools with enterprise collaboration platforms where applicable

Technical Writer

• Review and analyze up to 18 existing position descriptions per occupation across multiple locations.
• Identify commonalities, inconsistencies, and duplicative functions across VISNs and HSAs.
• Conduct gap analyses to evaluate differences between current and desired standardized structures.
• Develop and recommend consolidation strategies to support enterprise-wide consistency.
• Align occupational functions with the Mission, Function, and Tasks (MFT) framework.
• Develop standardized position descriptions (6–8 pages each) applicable across all locations.
• Define and document core duties and responsibilities.
• Ensure clarity, consistency, and usability of all documentation.

Consultant

• Provide administrative and programmatic support for a VA Research Office
• Support various research committees and initiatives
• Process research proposals involving the use of animal subjects and hazardous materials
• Review annual continuation requests and process approvals
• Coordinate communication between research committees
• Conduct database administration and project tracking

Management Consultant

Business Analyst

• Manage, maintain, and organize program electronic filing systems (e.g., SharePoint) to ensure standardized, accurate, and easily retrievable documentation and correspondence.
• Support maintenance and use of electronic tracking systems, including data entry, updates, and generation of routine reports to support program operations.
• Monitor and manage the program’s shared electronic mailbox, including triaging incoming requests and routing information to appropriate stakeholders.
• Establish and maintain program distribution lists and contact databases to support effective communication and coordination.
• Coordinate meeting logistics, including scheduling, sending invitations, preparing agendas, and tracking attendance.
• Prepare and distribute meeting materials, and document formal and informal meeting minutes and action items.
• Support administrative processes related to the Confidential Disclosure Acknowledgement (CDA) process, including tracking, documentation, and coordination.
• Develop and maintain job aids, work instructions, and checklists to support standardization and continuous improvement of program processes.
• Generate correspondence, reports, and formatted documents using Microsoft Office and Adobe Acrobat tools.
• Support program operations by ensuring accuracy, completeness, and organization of files, records, and tracking systems.
• Communicate clearly and professionally with internal and external stakeholders to support timely completion of program activities.

Management Analyst

• Collect, integrate, validate, and analyze data from multiple sources, including internal tracking systems, research program data, and external data sources.
• Support portfolio analyses and tracking of research activities, including clinical trials and field-based program performance.
• Curate and analyze data related to research activities and impacts to support reporting and dissemination to stakeholders.
• Develop reports, summaries, dashboards, and visualizations to communicate key findings and trends.
• Translate stakeholder data requests into structured data queries and analytical outputs.
• Support identification and evaluation of tools, including AI and automation solutions, to improve data workflows and reporting efficiency.
• Perform data cleaning, transformation, and quality checks to ensure accuracy and reliability of datasets.
• Collaborate with program staff and stakeholders to understand data needs and deliver timely, actionable insights.
• Document methodologies, data sources, and assumptions used in analyses.
• Support continuous improvement of data processes, including automation of recurring data calls and reporting workflows.

Senior Data Analyst

Program Manager

• Prescreen, review, and facilitate processing of project modification requests, budget requests, and project initiation materials related to implementation science work and/or peer review research initiatives.
• Coordinate and execute program workflows related to project, budget, and peer review processes, ensuring alignment with established guidelines and timelines.
• Collect, validate, analyze, and synthesize data from field activities to support reporting, performance tracking, and dissemination to stakeholders.
• Maintain and update personnel and project tracking spreadsheets to support application and peer review processes.
• Coordinate and support application and peer review processes, including tracking submissions, ensuring completeness, and facilitating communication across stakeholders.
• Identify opportunities for process improvement and lead or support development and implementation of standard operating procedures (SOPs), job aids, and training materials.
• Prepare program-level reports, summaries, and analyses related to project activities, budget-related workflows, and program operations.
• Support automation and streamlining of workflows using tools such as Excel, SharePoint, or other systems to improve efficiency and consistency of program operations.
• Coordinate with program leadership and stakeholders to ensure timely and accurate processing of requests and deliverables.
• Communicate clearly and professionally with internal and external stakeholders to resolve issues, ensure data accuracy, and support program objectives.

Senior Program Analyst

Events

• Oversee full event registration lifecycle, including building registration pages and event apps, regular reporting, onsite check-in, and after-action reports and analysis.
• Set up and manage attendee customer service channels (email and phone).
• Support vendor coordination, including RFPs for registration and onsite materials.
• Collect and track all revenue, including online payments and mailed checks; reconcile with registration vendor and in-house accounting department.
• Provide onsite support during events and train and manage on-site registration staff.
• Draft communications for attendees and events, including emails, registration website pages, and social media content.
• Coordinate with in-house creative team to develop assets for registration site and event app.
• Create attendee surveys and report event metrics with attendee feedback to inform future planning and continuous improvements.
• Oversee hotel logistics including catering, hotel room blocks, contract concessions, and VIP arrangements.
• Support main stage and breakout session logistics, including audiovisual coordination, room sets, run of show management, and rehearsals.
• Develop and manage Requests for Proposals (RFPs) to secure vendors and services.
• Manage third-party vendors providing services for promotional items, temporary staff, security, catering, audiovisual, and signage.
• Collaborate with the General Service Contractor to manage signage, branding, shipping, exhibit booth assignments, exhibitor tracking, exhibitor kits, and onsite setup.
• Work with in-house creative team on branding and event materials.
• Create seating charts for large events up to 2,000 people.
• Provide on-site support for client and participants at events and in the exhibit hall.
• Process vendor payments and track expenses against event budget.
• Assist with post-event reporting, budget reconciliation, and analysis of event outcomes to inform future planning.
• Deliver high-quality client service by building and maintaining strong relationships with clients, stakeholders, and internal teams.
• Maintain accurate and up-to-date project documentation, timelines, templates, and workbooks for assigned events and registration tasks.
• Actively participate in all client meetings and record meeting minutes required for government records.
• Support the implementation and refinement of departmental processes and lead continuous improvement within their area of focus.

Events Associate

• Serve as lead program manager and PBM Domain Steward for Specialty Clinical Applications, with responsibility for the full lifecycle of program development, maintenance, and evolution
• Lead oversight of Specialty Clinical Applications and cross-collaborate with VA, DOD, and IHS pharmacy partners on informatics initiatives
• Build and sustain effective communication channels between field facilities and national program offices to drive clarity, trust, and team engagement
• Collaborate with VA OI&T, VistA Pharmacy Workgroups, VAMCs, and external stakeholders including the Clinical Pharmacogenetics Implementation Consortium, National Library of Medicine, NIH, and FDA
• Synthesize and analyze information from focus groups and end-users to prepare specification requirements for pharmacy applications
• Represent PBM in analysis and guidance of pharmacy software development and implementation for Process Re-Engineering (PRE) and EHRM projects
• Maintain the PBM Master account database for clinical and technical accuracy across Pharmacy Data Management, Inpatient Medications, Outpatient Pharmacy, BCMA, Adverse Reaction Tracking, and other associated files
• Survey user needs, develop software requirement specifications, and support phased implementation, testing, and training programs
• Review proposed regulations and procedural changes and make recommendations to PBM-CI leadership on needed policy and system updates
• Provide technical training to VHA Pharmacy Informatics Specialists on Specialty Clinical Applications
• Communicate clearly and effectively on complex technical issues with diverse internal and external audiences, including members outside VA