Apex Companies, LLC

Proposal Manager

• Work alongside our Quincy-based Marketing Manager in pursuit of new work, with an emphasis on projects in the northeastern United States.
• Assist with the retrieval and tracking of requests for proposals/qualifications and help with go/no-go discussions.
• Lead proposal plan preparation and drive proposal kick-off discussions.
• Develop compelling firm qualifications, proposals, and presentation materials in support of Apex’s business initiatives. Includes layout, writing, and coordination.
• Assist with the writing, cataloging, and updating of project materials, such as profiles, team resumes, and client references.
• Produce proposals in person, as needed, from either the Quincy, MA or Woburn, MA office.
• Travel to client locations to deliver proposals, as needed.
• Support special events and trade shows, on occasion.
• Perform tasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.
• Update the client relationship management (CRM) system and related databases.
• Fulfill other Marketing tasks as needed.

Senior Marketing Proposal Coordinator – AEC

Engineer

• Provide a leadership role in advancing small to large transportation infrastructure design projects in an efficient manner.
• Design the more complex elements of transportation projects while providing direction to civil design teams.
• Coordinate and oversee the preparation of construction bid documents consisting of plans, specifications and estimates.
• Maintain client relationships and ensure objectives are met and clients are satisfied.
• Participate in meetings with clients and the public.
• Assist Project Managers in monitoring labor budgets.
• Mentor design professionals.
• Participate in professional organizations.

Senior Transportation Engineer

Project Manager

• Work as a stormwater and water resources subject matter expert and be responsible for technical project delivery and design, scheduling, budgeting, and client management.
• Supervise and direct individuals or teams of technical staff on complex projects and/or multiple smaller projects.
• Assist in the training and technical development of staff by various means including holding training seminars, providing technical guidance during project execution, and bringing new technical developments in-house.
• Assist with strategic planning, training, proposals, and business development.
• Consult with other technical staff and Project Managers on technical challenges in the stormwater and water resources discipline while also providing independent technical reviews on stormwater and water resources components of projects for other disciplines.
• Oversee the technical accuracy of project through regular communications with project staff, review of plans, specifications, reports, and calculations to ensure compliance with the firm's standards.
• Recognize the potential risks of nonstandard technical matters or potential legal disputes by participating in required project risk and insurance training to minimize the firm's liability.
• Present project updates and technical information to the client and at public meetings to review and discuss project details

Stormwater/Water Resources Project Manager

Accounting Manager

• Oversee the financial management of large-scale and complex projects.
• Lead, support, and mentor a team of Project Accountants for billings, collections, allocation of project costs, and revenue.
• Ensure accurate reporting of the project profits and losses to management.
• Knack for defining processes and KPIs for monitoring and analyzing problem projects.
• Assist with the monthly closing, account reconciliations, and financial reporting.
• Compile information for internal and external auditors as required.
• Attend project reviews and meetings regarding your projects (financial information or discussions).
• Support project managers on any project-related financial activities.
• Support and develop ad-hoc reports as needed for management.
• Support compliance on corporate initiatives.
• Communicate effectively with other project team members and elevate concerns to management.
• Monitor Effort on Projects to ensure Revenue is recognized timely and accurately.

Project Accounting Manager

Compliance

• Manage the company’s portfolio of business licenses, registrations, and permits across multiple jurisdictions.
• Utilize the CSC management system to track licensing requirements, renewal deadlines, filings, and compliance status.
• Prepare, submit, and coordinate business license applications, renewals, amendments, and closures as required.
• Maintain organized records of licenses, filings, and supporting documentation.
• Monitor regulatory changes that may impact licensing requirements and communicate updates to relevant stakeholders.
• Partner with internal departments (accounting, legal, operations, and tax) to gather necessary information for filings and renewals.
• Respond to inquiries from regulatory agencies and assist with resolving licensing-related issues.
• Support audits or internal reviews by providing documentation and compliance reports.
• Identify opportunities to improve licensing processes, tracking, and internal controls.
• Other duties as assigned, including assistance with insurance certificates and legal document management.

Business License Compliance Manager

• Prepares technical memoranda, reports, calculations, correspondences, designs, drawings, specifications, permit applications, quantity takeoffs, and cost estimates on less complex projects or discrete tasks on more complex projects under the direct supervision of senior staff.
• Assists the Project Manager and other senior staff in complying with assigned project schedules and budgets on less complex projects or discrete tasks on more complex projects by actively reporting on project progress and by identifying additional work outside the contractual Scope of Work.
• Works with subconsultants under the direction of the Senior Project Engineer or Project Manager.
• May serve as Lead Designer on less complex projects or discrete tasks on more complex projects to produce a complete and coordinated project by meeting and effectively communicating with the project team.
• Reviews calculations, design assumptions, and concepts within discipline to assure quality control.
• Provides technical input into proposals on less complex projects, or discrete tasks on more complex projects by developing scope of work, budgets, and schedules by relying on historical information or experience.
• Assists in the preparation of technical presentations.
• Participates in client meetings and/or technical presentations.
• Works effectively and efficiently within established hourly budgets and monitors self-performance.
• Develops expertise in pertinent local, state, and federal regulations.
• Develops and maintains positive relationships with clients on technical issues by effectively communicating on a frequent and regular basis as directed by the Project Manager.
• Leads fieldwork such as surveying, GPS data collection, infrastructure inspections and assessment, water sampling, and construction observation.
• Assists with construction administration by tracking and reviewing submittals, preparing meeting agendas and minutes, reviewing, and compiling daily and weekly construction reports, and tracking construction schedules.
• Provides updates to a Senior Project Engineer and/or Project Manager.
• Develops and maintains positive working relationships with staff. Provides on-the-job training and mentoring for entry-level engineers and interns.
• Demonstrates advanced skill and proficiency in MS Office, AutoCAD and other associated computer-based technical software specific to the discipline.
• Develops increasingly effective writing and presentation skills and can present data that supports technical decisions and the rationale for making them.

Project Engineer – Drinking Water

• Prepares technical memoranda, reports, calculations, correspondences, designs, drawings, specifications, permit applications, quantity takeoffs, and cost estimates on less complex projects or discrete tasks on more complex projects under the direct supervision of senior staff.
• Assists the Project Manager and other senior staff in complying with assigned project schedules and budgets on less complex projects or discrete tasks on more complex projects by actively reporting on project progress and by identifying additional work outside the contractual Scope of Work.
• Works with subconsultants under the direction of the Senior Project Engineer or Project Manager.
• May serve as Lead Designer on less complex projects or discrete tasks on more complex projects to produce a complete and coordinated project by meeting and effectively communicating with the project team.
• Reviews calculations, design assumptions, and concepts within discipline to assure quality control.
• Provides technical input into proposals on less complex projects, or discrete tasks on more complex projects by developing scope of work, budgets, and schedules by relying on historical information or experience.
• Assists in the preparation of technical presentations.
• Participates in client meetings and/or technical presentations.
• Works effectively and efficiently within established hourly budgets and monitors self-performance.
• Develops expertise in pertinent local, state, and federal regulations.
• Develops and maintains positive relationships with clients on technical issues by effectively communicating on a frequent and regular basis as directed by the Project Manager.
• Leads fieldwork such as surveying, GPS data collection, infrastructure inspections and assessment, water sampling, and construction observation.
• Assists with construction administration by tracking and reviewing submittals, preparing meeting agendas and minutes, reviewing, and compiling daily and weekly construction reports, and tracking construction schedules.
• Provides updates to a Senior Project Engineer and/or Project Manager.
• Develops and maintains positive working relationships with staff. Provides on-the-job training and mentoring for entry-level engineers and interns.
• Demonstrates advanced skill and proficiency in MS Office, AutoCAD, and other associated computer-based technical software specific to the discipline.
• Develops increasingly effective writing and presentation skills and can present data that supports technical decisions and the rationale for making them.

• Assists the Project Manager in the planning, coordination, and execution of both large and small projects.
• Works effectively and efficiently within prescribed budgets, and monitors performance on a weekly basis.
• Develops and negotiates scopes, fees, and schedules with sub-consultants under the guidance of the Project Manager.
• Responsible for developing technical solutions to more complex projects by applying engineering knowledge and skills to produce quality work. Assists in the development and execution of all aspects of the project scope of work.
• Assists the Project Manager in complying with assigned project schedules and budget on more complex projects by actively reporting on project progress and identifying additional work outside the contractual scope.
• Works closely with Project Managers to gain project management experience. Responsible for financial performance on tasks or projects under their control.
• Serves as the Technical Lead in respective discipline for more complex projects, being responsible for the technical coordination among other design disciplines and subcontractors or subconsultants.
• Supervises and trains less experienced staff by proving daily guidance and checking their work and progress. Provides input for completion of annual reviews.
• Develops technical approach, schedules, and fee estimates for proposals on large-scale or more complex projects to produce an effective and quality proposal.
• Maintains quality control within the discipline by reviewing designs, checking calculations, assumptions, and the basis of design on more complex projects.
• Assists in the coordination and attends client meetings, including public hearings. Prepares and performs oral presentations for clients regarding project deliverables.
• Assists Project Manager by leading construction administration tasks such as construction progress meetings; submittal reviews; preparation of meeting agendas and minutes; review of daily and weekly construction reports; preparation of payment applications, RFIs, and change orders; coordination with Resident Project Representatives; completing project closeout; and tracking construction schedules. Provides updates to the Project Manager.
• Demonstrates awareness of corporate priorities regarding quality of work, client satisfaction, and project profitability.
• Understands and is aware of contract terms and conditions, professional liability matters, and advises the Project Manager of any concerns.
• Participates in approved external associations and professional conferences and presents or authors technical papers.
• Identifies areas of potential claims, by preparing documentation and reporting to Project Manager.
• May manage a direct report, including responsibility for workload management, time and expense approval and career path development.

Senior Project Engineer – Drinking Water

Civil Engineer

• Manages project implementation with assigned project team and follows all company policies and operating procedures.
• Initiates projects by developing proposals/scopes of work and project budgets for approval by the Principal.
• Supervises and directs individuals or teams of technical staff on projects and assists in the training and technical development of staff by holding training seminars.
• Consults with other technical staff and Project Managers on technical challenges in the wastewater discipline while providing independent technical reviews on projects.
• Oversees the technical accuracy of project through regular communications with project staff, review of plans, specifications, reports, and calculations.
• Tracks all projects costs, including labor and expenses, versus the project, ensuring that invoices are issued to the client in a timely manner.
• Other tasks may include proposal preparation, participating in project interviews, and presenting information to new and future potential clients.

Civil Engineering Project Manager – Wastewater

• Manages project implementation with assigned project team and follows all company policies and operating procedures. This includes keeping the client informed of the on-going status of a project and providing adequate management, advice, and support to the members of the project team
• Initiates projects by developing proposals/scopes of work and project budgets for approval by the Principal. For assigned projects, completes project initiation documents that includes detailed scope/outline, budget, and schedule for completion.
• Supervises and directs individuals or teams of technical staff on projects and assists in the training and technical development of staff by holding training seminars, providing technical guidance during project execution, and bringing new technical developments in-house.
• Consults with other technical staff and Project Managers on technical challenges in the wastewater discipline while also providing independent technical reviews on projects for other wastewater discipline leaders.
• Oversees the technical accuracy of project through regular communications with project staff, review of plans, specifications, reports, and calculations to ensure compliance with the firm's standards.
• Tracks all projects costs, including labor and expenses, versus the project, and ensures that invoices are issued to the client in a timely manner in accordance with company policy.
• Other tasks may include proposal preparation, participating in project interviews, attending public meetings, developing fee proposals, preparing contracts and presenting information to new and future potential clients.

• Manages project implementation with assigned project team and follows all company policies and operating procedures. This includes keeping the client informed of the on-going status of a project and providing adequate management, advice, and support to the members of the project team
• Initiates projects by developing proposals/scopes of work and project budgets for approval by the Principal. For assigned projects, completes project initiation documents that includes detailed scope/outline, budget, and schedule for completion.
• Supervises and directs individuals or teams of technical staff on projects and assists in the training and technical development of staff by holding training seminars, providing technical guidance during project execution, and bringing new technical developments in-house.
• Consults with other technical staff and Project Managers on technical challenges in the wastewater discipline while also providing independent technical reviews on projects for other wastewater discipline leaders.
• Oversees the technical accuracy of project through regular communications with project staff, review of plans, specifications, reports, and calculations to ensure compliance with the firm's standards.
• Tracks all projects costs, including labor and expenses, versus the project, and ensures that invoices are issued to the client in a timely manner in accordance with company policy.
• Other tasks may include proposal preparation, participating in project interviews, attending public meetings, developing fee proposals, preparing contracts and presenting information to new and future potential clients