20four7VA

SEO Marketing

• Conduct keyword research to identify relevant search terms related to HVAC, plumbing, and related services
• Optimize website content, including blog posts, landing pages, and service/product pages
• Monitor and analyze website performance using tools such as Google Analytics and Google Search Console
• Collaborate with the marketing team to develop and implement SEO strategies
• Stay updated on industry trends, Google algorithm changes, and SEO best practices
• Assist with link-building campaigns and outreach to relevant websites
• Track and report on SEO performance metrics such as keyword rankings, traffic, and conversions
• Provide recommendations to improve website structure, user experience (UX), and overall content strategy

SEO Virtual Assistant

Operations

• Maintain optimal stock availability and ensure smooth inventory movement between bulk storage warehouses and Amazon Fulfillment Centers.
• Conduct weekly forecasting using burn-rate analysis (sales velocity vs. Days of Supply).
• Determine precise replenishment quantities to maintain 4–6 weeks of inventory coverage.
• Monitor inbound shipments, active inventory, velocity trends, and seasonal fluctuations.
• Create and manage all “Send to Amazon” workflows inside Seller Central.
• Generate accurate shipping plans and FBA labels.
• Issue clear Work Orders to 3PL partners for picking, prepping, labeling, and dispatching units.
• Track 3PL work completions and ensure timely movement of stock into FBA.
• Monitor Inventory Performance Index (IPI) and take action to maintain healthy inventory levels.
• Prevent overstocking (avoiding LTS fees) and understocking (avoiding stock-outs).
• Analyze excess, aging, and stranded inventory and recommend corrective actions.
• Open Amazon cases for missing units, inbound receiving discrepancies, or miscounts.
• Submit proof of delivery and documentation for reimbursements.
• Track case outcomes and ensure full resolution.
• Direct stock distribution across multiple warehouses or regions (e.g., East Coast vs. West Coast).
• Reduce FBA inbound costs and transit times by optimizing warehouse routing.

FBA Operations & Inventory Flow Manager

• Manage day-to-day operations of the YouTube channel
• Upload, schedule, and publish videos according to the content calendar
• Ensure videos comply with YouTube policies and brand guidelines
• Organize and optimize playlists to improve watch time
• Conduct keyword research for video titles, descriptions, and tags
• Write SEO-optimized titles and descriptions to increase search visibility
• Monitor and respond to comments to increase engagement
• Design or coordinate high-converting YouTube thumbnails
• Create, edit, and upload accurate video captions
• Use AI tools for content ideation, titles, descriptions, and captions
• Track KPIs such as views, CTR, watch time, retention, and subscribers
• Generate performance reports and actionable insights

YouTube Manager – SEO & Growth Specialist

Executive Assistant

• Research, recommend, and implement a CRM platform (Apollo AI preferred; alternatives may be proposed)
• Build structured pipelines for different client types (commercial, corporate, events, agencies)
• Create organized tagging, segmentation, and tracking systems
• Ensure CRM supports long-term scalability and automation
• Design and build automated email workflows
• Develop segmented outreach campaigns by industry/client type
• Create 'set-it-and-forget-it' nurture sequences
• Design professional email templates aligned with a creative brand voice
• Implement automation triggers and follow-up sequences
• Build and manage targeted contact lists
• Identify potential commercial production companies, agencies, event planners, and corporate clients
• Develop structured outreach campaigns
• Track open rates, replies, conversions, and optimize accordingly
• Recommend AI tools to streamline research and outreach (optional but preferred)
• Improve efficiency in lead sourcing and personalization
• Create documentation/SOPs for system maintenance
• Ensure minimal daily oversight required once built

Marketing & CRM Automation Virtual Assistant – Voiceover Business

• Write blog posts, website copy, landing pages, product descriptions, email newsletters, and social media captions
• Adapt tone and style based on brand voice, platform, and target audience
• Ensure content is clear, engaging, and conversion-focused
• Conduct topic and keyword research using credible sources
• Assist in content strategy development and editorial calendar planning
• Research industry trends and audience demographics
• Edit and proofread all content for grammar, clarity, consistency, and accuracy
• Optimize content using on-page SEO best practices (keywords, headers, meta descriptions, internal linking)
• Apply SEO principles to improve search visibility and organic traffic
• Upload, schedule, and manage content using CMS platforms such as WordPress, Shopify, and Squarespace
• Assist in monitoring content performance using tools like Google Analytics
• Provide insights to support content optimization efforts

Marketing Assistant, Content Writer

• Edit long-form YouTube videos and short-form clips for marketing and social media
• Apply basic branding elements, transitions, captions, and visual enhancements
• Optimize videos for clarity, engagement, and professional presentation
• Upload and publish videos using YouTube Studio
• Create and update titles, descriptions, tags, and thumbnails
• Follow basic YouTube SEO and best practices to improve visibility
• Design brochures, flyers, and digital marketing assets
• Ensure all materials align with brand guidelines and visual standards
• Support sales and marketing teams with polished collateral
• Maintain a consistent brand look and tone across platforms
• Implement feedback quickly and revise content as requested
• Organize and manage content files and deadlines effectively

Marketing & Content Management Virtual Assistant

Designer

• Deliver remote services to clients worldwide
• Produce human-sourced created, original small-scale artwork and visual assets for tabletop and digital game development
• Create digital assets for marketing content
• Assist the client in improving business efficiency

Creative Design, Graphic Asset Production

Lead Generation

• Generate and qualify leads for merchant service and credit card processing solutions
• Conduct outbound prospecting and telemarketing to potential business clients
• Identify decision-makers and gather relevant client information
• Maintain accurate records of leads, prospects, and follow-ups
• Support sales efforts by booking appointments or warm handoffs to the sales team
• Understand and communicate basic merchant service offerings and benefits
• Follow scripts, processes, and compliance guidelines as required

Sales & Lead Generation Virtual Assistant – Merchant Services

• Conduct targeted outbound calls to pre-qualified small business leads.
• Identify and speak directly with decision-makers.
• Introduce marketing services in a compelling and conversational manner.
• Navigate objections such as “not interested,” “already have marketing,” or “too busy.”
• Ask thoughtful follow-up questions to assess fit and interest.
• Schedule qualified appointments based on agreed criteria.
• Confirm decision-maker authority before scheduling appointments.
• Capture detailed notes including current marketing methods, pain points, budget openness, follow-up timing.
• Maintain accurate records in Google Sheets and Salesforce.
• Provide daily reporting on calls made, conversations held, decision-makers reached, qualified appointments booked, and follow-ups scheduled.

B2B Prospecting & Appointment Specialist – Direct Mail Marketing

Digital Marketing

• Update the website using the Divvy theme, ensuring all content is accurate, engaging, and visually appealing.
• Implement SEO best practices for on-page and off-page optimization.
• Upload new blog posts to the website, ensuring proper formatting, alignment with SEO strategies, and the inclusion of relevant images and tags.
• Update the website with current specials and promotions.
• Populate and manage the Mailchimp database, ensuring accurate segmentation based on audience behavior.
• Plan, segment, and execute email marketing campaigns.
• Create and upload posts for social media competitions.
• Manage the selection of competition winners and oversee responses on social media platforms.
• Provide regular reports on website analytics, email campaign performance, and social media engagement.
• Conduct A/B testing for email campaigns and website content.

Digital Marketing and Website Management Specialist

SEO VA

• Support a growing professional voiceover and live announcing business
• Build and implement a structured CRM and outreach system that generates consistent leads
• Research, recommend, and implement a CRM platform
• Build structured pipelines for different client types
• Create organized tagging, segmentation, and tracking systems
• Ensure CRM supports long-term scalability and automation
• Design and build automated email workflows
• Develop segmented outreach campaigns
• Implement automation triggers and follow-up sequences
• Build and manage targeted contact lists
• Track open rates, replies, conversions, and optimize accordingly
• Recommend AI tools to streamline research and outreach
• Improve efficiency in lead sourcing and personalization
• Create documentation/SOPs for system maintenance

Marketing & CRM Automation Virtual Assistant, Voiceover Business – Project-Based

Ecommerce

• Create and manage Shopify product listings for drop ship décor, POS, and regular décor inventory
• Upload product descriptions, images, pricing, and variants accurately
• Organize products into collections
• Maintain inventory accuracy and ensure listings are optimized for customer experience
• Perform ongoing product updates as needed
• Resize product photos for optimal display on listings
• Ensure consistent image formatting and quality
• Optimize images for web performance and loading speed
• Utilize Canva for product-related graphic design work
• Create simple marketing visuals or product enhancements when needed
• Maintain consistent brand aesthetics across listings

Shopify eCommerce Support Virtual Assistant

• Assist with order entry and updates in order management and e-commerce systems
• Review customer orders for accuracy, including items, quantities, and shipping details
• Monitor order statuses and report delays, errors, or exceptions
• Track shipments and assist with basic order status updates
• Cross-check orders against available inventory and report discrepancies
• Communicate updates to internal teams as instructed
• Complete additional administrative and order-related support tasks as assigned

Order Operations Support

Social Media Manager

• Manage daily posting and scheduling across all platforms
• Create and publish: Reels (short-form videos), Carousels, Stories
• Draft basic video scripts aligned with brand tone
• Develop monthly content plans aligned with strategic content pillars
• Coordinate with video editors on revisions and approvals
• Perform light video editing (cutting clips, adding captions, formatting)
• Repurpose long-form and past content into short-form formats
• Create content from provided themes, talking points, or frameworks
• Develop strong hooks, captions, and storytelling outlines
• Create mood boards for location-based content
• Batch edit and organize content for monthly rollout
• Organize and categorize content from cloud storage systems
• Monitor and respond to comments and DMs
• Actively engage with followers on reels and stories
• Build and manage ManyChat (or similar) automations
• Identify and qualify potential leads and inquiries
• Support growth of additional brand accounts under the same portfolio
• Maintain a dynamic content calendar
• Prepare monthly reel, carousel, and story plans
• Provide weekly performance insights
• Deliver monthly trend reports (hooks, formats, tools, content types)