20four7VA

Administrative Assistant

• Fully manage and maintain the Business Partner’s calendar
• Sort, respond to, and manage emails on behalf of the Business Partner
• Handle various administrative, clerical, and operational tasks
• Perform daily admin tasks inside company systems
• Assist with project-related tasks without managing projects
• Provide administrative follow-up to ensure tasks move forward smoothly

Administrative Coordinator

Bookkeeper

• Perform daily bookkeeping and ledger entries in QuickBooks Online
• Review and reconcile automatically imported transactions
• Correct miscategorized or incomplete entries as needed
• Maintain accuracy and consistency across financial records
• Manage accounts payable processes including: Expense categorization, Bill entries, Payment entries
• Track and organize receipts, ensuring proper attachment to transactions
• Assist with month-end cleanup and preparation
• Support basic accrual accounting tasks: Prepaid expenses, Monthly journal entries
• Prepare records for final review by the client (excluding final reconciliations)
• Identify and help resolve discrepancies between systems
• Follow established workflows while recommending efficiency improvements when appropriate
• Create and manage Purchase Orders (preferred)
• Assist with light administrative tasks if bandwidth allows

Bookkeeping VA

Marketing

• Support marketing efforts across 4–5 early-stage companies
• Manage social media and execute content strategies
• Create branded assets to ensure consistency across brands
• Work closely with founders to turn business goals into effective marketing materials
• Help build scalable marketing systems
• Collaborate with stakeholders to translate product updates and messaging into engaging marketing content
• Design and produce branded templates and marketing assets
• Manage and grow LinkedIn and Instagram accounts
• Plan and execute content calendars, including copywriting and posting
• Track and analyze key metrics and deliver monthly reports

Marketing Coordinator

Executive Assistant

• Conduct outbound calls to leads sourced from ZoomInfo and campaigns
• Introduce services and engage potential clients professionally
• Follow call scripts and adapt messaging when needed
• Ask qualifying questions to assess client needs
• Schedule appointments for internal sales representatives
• Route qualified opportunities to appropriate team members
• Conduct follow-ups via phone, email, and SMS (if applicable)
• Maintain consistent communication cadence with leads
• Ensure no leads are left uncontacted
• Log all interactions and updates in Salesforce
• Track call outcomes and lead status
• Provide feedback on lead quality and campaign effectiveness
• Assist in quickly responding to inbound leads when assigned
• Help improve overall response time for new inquiries

Outbound Sales, Lead Follow-Up Virtual Assistant

Data Entry

• Organize and clean up email inbox (identify junk, prioritize important communications, and create structure)
• Organize business contacts into a CRM (explore options such as HubSpot and Salesforce , including free versions)
• Organize and optimize cloud storage and files on the computer for better accessibility and structure
• Support drafting and responding to work emails; prepare response drafts for my approval and morning sending
• Email management (filter junk, prioritize important messages)
• Booking travel arrangements
• Sending thank-you notes and professional emails
• Researching vacations, hotels, and flights
• Supporting outreach to hotels and businesses for PR materials and content opportunities
• Assisting in finding an intern to support content creation for LinkedIn and Instagram
• Daily progress updates on: Tasks completed, Project status, Next steps, Any items requiring your attention (e.g., email replies or decisions)

Admin, Data Entry Support

Business Operations

• Coordinate operations across retail store locations
• Track store performance and sales reporting
• Ensure consistent execution of operational processes
• Facilitate communication between stores and management
• Identify opportunities to improve efficiency and performance
• Monitor inventory levels across products and locations
• Track incoming shipments and stock movement
• Coordinate with suppliers and internal teams
• Maintain accurate inventory records
• Track sales and operational expenses
• Assist with QuickBooks and financial record-keeping
• Ensure accurate alignment of sales and accounting data
• Support financial organization and reporting
• Monitor and manage Shopify orders and transactions
• Ensure proper order processing, returns, and exchanges
• Document workflows and operational procedures
• Identify inefficiencies and recommend improvements
• Help implement systems to scale operations effectively
• Support leadership in optimizing business processes

Operations Manager – Retail, Inventory, Business Operations

Lead Generation

• Identify and build targeted lead lists from LinkedIn (primary platform), Instagram, and other relevant platforms
• Research professionals in leadership, digital marketing, business consulting
• Gather accurate contact details (email, profiles, etc.)
• Maintain organized lead databases
• Execute outreach campaigns via LinkedIn messaging and email marketing
• Contact influencers and professionals to promote the platform, encourage collaboration or exposure
• Personalize outreach messages based on lead research
• Conduct follow-ups to maximize response rates
• Assist in setting up and executing email campaigns
• Track outreach performance and engagement metrics
• Suggest improvements to messaging and targeting strategies
• Provide weekly performance reports and track progress toward subscriber growth goals

Lead Generation & Outreach Marketing Virtual Assistant

Sales Development Rep

• Conduct outbound cold calls to prospective B2B clients
• Generate new leads and qualify prospects
• Set appointments and book meetings for the sales team
• Follow the provided scripts, workflows, and sales processes
• Update and manage lead information accurately in the CRM
• Maintain organized records of calls, outcomes, and follow-ups
• Communicate regularly with the client regarding progress and results

Outbound Sales Development Representative – Appointment Setter, Virtual Assistant

Procurement

• Source fabrics, furniture, finishes, textiles, and accessories for residential interior projects
• Create mood boards and visual presentations for design concepts
• Research trends, materials, and vendors
• Support conceptual development and design inspiration
• Maintain and organize materials library (samples, catalogs, finishes)
• Order and track samples and deliveries
• Coordinate with vendors for pricing, availability, and lead times
• Follow up on orders and procurement status
• Track sourcing items and project materials
• Assist in design documentation and presentations
• Support custom millwork concept development (as directed)
• Manage vendor communication, emails, and follow-ups
• Maintain organized project records
• Help ensure project timelines are met
• Assist in maintaining efficiency across active projects

Interior Design Assistant – Sourcing & Materials Focus

• Edit short-form videos (Reels) using provided job site footage (via CapCut or Canva)
• Post 3–5 videos per week
• Post 2–3 static posts per week
• Maintain daily Instagram and Facebook Stories
• Respond to all inbound messages (Instagram, Facebook, website inquiries)
• Maintain a response time of under 12 hours
• Ask structured questions to determine budget, timeline, and scope
• Identify qualified vs. unqualified leads
• Forward only qualified leads to the business owner
• Enter 100% of leads into JobTread
• Update pipeline stages: New Lead Contacted Qualified Consultation Scheduled
• Schedule consultations for qualified leads
• Send confirmations and reminders
• Follow up on missed appointments
• Follow up with non-responsive leads
• Provide a weekly report including: Total leads received, Qualified leads, Consultations scheduled, Lead sources (Instagram, referrals, etc.)

Marketing Virtual Assistant – Lead Generation, CRM Management

• Build the website using WordPress
• Follow a structured layout provided by the owner
• Create core pages: Home, About, Services, Projects/Portfolio, Contact
• Ensure mobile responsiveness and fast load speed
• Build pages that clearly communicate services and drive user action
• Create individual pages for: Custom Homes, Remodels, Additions, Commercial Construction, Playground Installation
• Add page titles and meta descriptions
• Implement proper heading structure
• Ensure pages are indexed correctly
• Upload project photos, videos, and written content
• Maintain clean and consistent formatting across all pages
• Set up contact and lead capture forms
• Connect Google Analytics and Google Search Console if needed
• Update and edit pages as needed

Website Builder, Web Coordinator

Digital Marketing

• Support the execution of the company's marketing initiatives
• Focus on consistent content creation, organization, and execution
• Design 2–3 static posts and carousel graphics per week
• Write engaging captions and apply relevant hashtags
• Maintain a weekly content calendar
• Deliver final content packages (graphics, captions, hashtags)
• Provide basic weekly engagement reports (likes, comments, shares, reach)
• Coordinate with the Communications Committee for approvals
• Work with the assigned point of contact via email
• Incorporate feedback and revisions within 24–48 hours turnaround

Social Media, Digital Marketing Virtual Assistant

• Conduct outreach to video editors via platforms such as Reddit, Twitter/X, and Discord, and other relevant communities
• Identify and engage content creators, agencies, and potential partners through LinkedIn and other channels
• Send personalized messages to prospects to encourage platform participation
• Build and manage lead lists for outreach campaigns
• Develop and maintain relationships with video editors and creators on the platform
• Act as a point of contact for engaged editors, ensuring a positive experience
• Follow up with interested prospects and nurture ongoing engagement
• Gather feedback from editors to help improve platform experience and outreach strategy
• Track outreach performance and engagement metrics
• Maintain organized records of outreach activities and conversations
• Assist in refining outreach messaging and strategies based on results
• Respond to inquiries and maintain ongoing communication with leads
• Assist with follow-ups across platforms (Optional)
• Assist with basic follow-ups via calls if needed (tools provided by client)

Marketing Outreach Virtual Assistant

Backend Engineer

• Work on developing and deploying applications using Java and related technologies
• Collaborate with teams on Java web applications
• Utilize JSP and Servlets for web development
• Participate in project planning and discussions on MVC architecture
• Engage in continuous integration and deployment processes
• Develop user interfaces using JavaScript and CSS
• Maintain and improve existing codebases and applications

Java Developer Associate

Customer Support

• Provide billing-related customer service and respond to inquiries
• Process and manage claims accurately and in a timely manner
• Cross-check and validate rate sheets for accuracy
• Maintain and update billing records and spreadsheets
• Assist with data analysis and reporting using Excel