20four7VA

Executive Assistant

• Conduct outbound cold calls to property owners, landowners, and contractors
• Use a sales dialer system to manage call volume efficiently
• Introduce services confidently and professionally
• Identify potential interest or opportunities
• Overcome objections and maintain composure during cold outreach
• Maintain daily call targets and activity levels
• Draft customized follow-up emails after each call
• Reinforce the value proposition discussed during outreach
• Maintain organized records of outreach and follow-up sequences
• Track responses and schedule follow-up calls as needed
• Log call outcomes and notes in CRM or tracking sheets
• Maintain organized documentation of prospects contacted
• Provide weekly activity summaries (calls made, conversations, follow-ups sent, interested leads)

Real Estate Sales, Outreach Virtual Assistant

• Serve as the first point of contact for Mandarin-speaking prospective and existing clients
• Provide real-time Mandarin-to-English and English-to-Mandarin interpretation during calls
• Assist with client intake calls and gather required case information
• Ensure accurate and clear communication between clients and attorneys
• Translate written communications and documents as needed
• Manage and route incoming calls using RingCentral
• Update and maintain accurate records in MyCase legal management software
• Assist attorneys and legal staff with documentation and case-related follow-ups
• Coordinate client communications and appointment scheduling
• Perform general virtual assistant and administrative duties as assigned
• Maintain organized, confidential digital records

Bilingual (Mandarin) Intake Specialist, Administrative Virtual Assistant

Business Development Rep

• Make 25–35 meaningful outbound calls per day to prospective commercial clients
• Introduce company services and communicate value propositions clearly
• Identify and qualify decision-makers based on defined criteria
• Schedule meetings for the CEO and Director of Real Estate Operations
• Conduct conference-related outreach and pre-qualify attendee lists
• Log all calls, notes, and follow-ups accurately in HubSpot CRM
• Send personalized follow-up emails and track engagement
• Handle objections professionally and confidently
• Collaborate with the social media and marketing team
• Support outbound outreach aligned with active marketing campaigns
• Follow up on email campaigns through outbound calls
• Assist with contact list organization and campaign tracking
• Help nurture leads into booked appointments
• Assist the Project Coordinator with administrative tasks
• Organize digital documentation and maintain file systems
• Collect and organize receipts for accounting
• Support expense tracking processes (basic QuickBooks familiarity preferred)
• Provide general operational and administrative assistance as needed
• Maintain strong internal communication and responsiveness during U.S. business hours

Business Development & Operations Coordinator – Commercial Construction

• Serve as an extension of the front desk and billing team
• Appointment scheduling, insurance verification, billing support, and HR administrative coordination for a dental practice
• Work inside Open Dental (cloud-based dental software)
• Support patient communication, insurance and billing processing, and internal staff administration
• Conduct daily check-ins with the practice owner (start-of-day, middle, and end-of-day updates)

Dental Administrative & Insurance Support Virtual Assistant

Ecommerce

• Assist with product merchandising, tagging, image management, and collection organization inside Shopify
• Help optimize product listings
• Maintain collection organization
• Ensure visual consistency across the online store
• Add and manage product tags within Shopify
• Upload both studio and styled images to individual product listings
• Sort main collections based on visual balance and merchandising strategy
• Upload finalized product photos to Pinterest

Shopify Marketing Support Virtual Assistant

• Add and manage product tags within Shopify to ensure accurate collection assignments
• Apply descriptive tags to improve internal search functionality and filtering
• Maintain organized and consistent tagging systems across all listings
• Upload both studio and styled images to individual product listings
• Merchandise product images based on performance insights and visual hierarchy
• Ensure images are properly ordered to maximize conversion and aesthetic appeal
• Maintain visual consistency across listings
• Sort main collections based on visual balance and merchandising strategy
• Apply finalized sorting structures across all relevant sub-collections
• Use merchandising apps to manage product positioning
• Upload finalized product photos to Pinterest
• Ensure images are properly categorized and optimized for visibility

• Set up trucking accounts for new clients.
• Maintain accurate records of client information in CRM and tracking sheets.
• Ensure all documentation and account details are properly organized.
• Dispatch LTL (Less-than-Truckload) and TL (Truckload) shipments for pickup.
• Coordinate directly with carriers to confirm pickup and delivery schedules.
• Monitor shipment status and proactively communicate updates to clients.
• Track shipments daily and provide status updates.
• Coordinate with brokers for customs clearance when required.
• Review rebills and resolves disputes related to GTZ shipments.
• Prepare and send freight quotes to customers.
• Respond to customer inquiries regarding rates, transit times, and shipment updates.

Logistics & Trucking Operations Virtual Assistant

• Manage a dynamic calendar across multiple time zones
• Schedule meetings and coordinate Zoom logistics
• Prepare meeting context using CRM notes and previous conversations
• Trigger post-meeting workflows (transcription, clean-up, filing, task creation)
• Organize follow-ups and maintain meeting documentation systems
• Maintain and update CRM records (Katalyst (GoHighLevel)) for sales leads and partners
• Track deal stages, next steps, and priority follow-ups
• Support CRM implementation and optimization initiatives
• Monitor KPIs and maintain organized lead pipelines
• Assist with testimonial tracking and press follow-ups
• Maintain task boards (Asana or similar platforms)
• Track operational priorities such as: • CRM implementation • SOP build-out • Software setup • Webinar coordination • Pilot program tracking
• Document and refine SOPs for: • Client onboarding • Proposal workflows • Billing processes • Pre-qualification systems • Other repeatable processes
• Maintain a single source of truth for key company information
• Coordinate business address updates and vendor communications
• Assist with setup and management of: • MS365 / Copilot • Google Business Profile • Basic cybersecurity protocols (2FA, backups, vendor coordination)
• Support light IT coordination with external vendors as needed
• Update LinkedIn profiles and company pages
• Insert intake forms and lead capture links
• Manage minor website or form updates
• Organize brand assets (logos, templates, brand documents)
• Track testimonials
• Maintain a content and idea backlog based on notes and research

Operations & Systems Executive Assistant

Lead Generation

• Conduct outbound calls to small business owners in service-based industries.
• Introduce direct mail marketing/ad services and identify opportunities.
• Schedule qualified appointments based on agreed criteria.
• Confirm decision-maker authority before scheduling appointments.
• Capture detailed notes and maintain accurate records.
• Provide daily reporting on calls made and appointments booked.

B2B Prospecting & Appointment Specialist – Direct Mail Marketing

Software Engineer

• Design and develop NLP models for chatbots, sentiment analysis, and document processing
• Build and deploy intelligent chatbots for customer support and ticketing automation
• Develop AI models for ticket categorization, prioritization, and auto-routing
• Preprocess and clean ticketing logs, chat transcripts, and emails
• Build APIs for AI-driven chatbot and ticketing automation
• Conduct A/B testing, hyperparameter tuning, and model benchmarking
• Stay updated with the latest in LLMs, generative AI, and conversational AI
• Ensure compliance with GDPR, CCPA, HIPAA (where applicable)
• Work with IT, customer support, and automation teams

AI & ML Developer

Email Marketing Manager

• Develop, write, design, and schedule a minimum of two email campaigns per month highlighting recent or upcoming events
• Create targeted campaigns to promote retreats, workshops, and special offerings
• Maintain an organized and consistent email marketing calendar aligned with business goals
• Ensure all email content is accurate, on-brand, and aligned with messaging guidelines
• Write compelling email copy for newsletters, event recaps, retreat invitations, promotions, and announcements
• Repurpose content from events, workshops, and internal updates into engaging email formats
• Collaborate with leadership or project owners to gather highlights and key messaging
• Manage email lists, segments, and subscriber groups for targeted outreach
• Build responsive email designs using templates within the chosen email marketing platform
• Conduct A/B testing on subject lines, copy, and layouts to improve engagement
• Ensure best practices for deliverability, formatting, and compliance
• Set up and manage basic automation workflows such as welcome sequences, follow-ups, and event reminders
• Monitor list health and recommend strategies for engagement, retention, and growth
• Track key performance metrics including open rates, click-through rates, conversions, and engagement
• Prepare monthly performance summaries with insights and optimization recommendations
• Use campaign data to refine content, segmentation, and timing strategies
• Coordinate with events, operations, and retreat teams to collect content and promotion details
• Ensure promotional schedules are accurate and up to date
• Maintain organized documentation of campaigns, assets, and reports
• Upload latest press features, interviews, or TV segments to the website
• Add downloadable resources (e.g., workbooks) to the website
• Make minor text or verbiage updates as requested
• Set up and manage promo codes for downloadable products

Email Marketing Specialist

Graphics Designer

• Lead the design of high-converting Amazon content while creating off-channel marketing materials for multiple brands.
• Create Amazon Gallery Images, Premium A+ modules, Brand Stories, and Storefronts for 8–12 brands monthly.
• Design lifestyle imagery and infographics that communicate product benefits effectively.
• Use AI design tools to generate on-brand visual concepts.
• Ensure compliance with Amazon image requirements and optimize visuals for mobile-first viewing.
• Develop email campaigns, landing pages, and paid ad creatives for Meta, Google, TikTok, and other platforms.
• Maintain brand consistency across all customer touchpoints.
• Adapt Amazon content strategies for other channels where appropriate.
• Manage multiple projects and brand pipelines independently.
• Communicate project status, timelines, and delays clearly.
• Adapt to shifting priorities and urgent tasks efficiently.

Senior Graphic Designer – Amazon

QA Engineer

• Execute functional, system, integration, regression, smoke, and sanity testing
• Validate application workflows against business and technical requirements
• Perform cross-browser and cross-device testing for web applications
• Conduct desktop application testing across supported environments
• Test all types of forms including login, registration, onboarding, contact, and transactional forms
• Validate field-level validations (required, optional, min/max, regex)
• Validate error messages and inline validations
• Validate data submission, storage, and retrieval
• Verify form behavior across browsers, devices, and screen resolutions
• Test form security basics (input sanitization, injection prevention awareness)
• Develop and maintain automation test scripts for repetitive and regression scenarios
• Automate form workflows, UI validations, and API interactions
• Perform REST API testing using tools like Postman
• Validate request/response payloads, status codes, and error handling
• Log, track, and validate defects using standard defect management tools
• Work closely with developers to reproduce, verify, and close issues
• Participate in sprint reviews, QA sign-offs, and release readiness checks

Software Tester

Social Media Manager

• Manage daily posting and scheduling across all platforms
• Create and publish: Reels (short-form videos), Carousels, Stories
• Draft basic video scripts aligned with brand tone
• Develop monthly content plans aligned with strategic content pillars
• Coordinate with video editors on revisions and approvals
• Perform light video editing (cutting clips, adding captions, formatting)
• Repurpose long-form and past content into short-form formats
• Create content from provided themes, talking points, or frameworks
• Develop strong hooks, captions, and storytelling outlines
• Create mood boards for location-based content
• Organize and categorize content from cloud storage systems
• Monitor and respond to comments and DMs
• Actively engage with followers on reels and stories
• Build and manage ManyChat (or similar) automations
• Identify and qualify potential leads and inquiries
• Prepare monthly report covering: Engagement, Growth metrics, Lead generation, Key actions taken
• Manage structured monthly workflow including: Mid-month performance review preparation, Monthly planning and presentation, Batch editing and approval submissions

Senior Social Media, Content Marketing Specialist

• Provide structured administrative, recruiting, HR, payroll-adjacent, and compliance support by executing clearly defined, repeatable tasks within existing systems.
• Follow up with employees on missing punches or unrecorded lunch breaks.
• Send reminders and notifications via approved communication tools.
• Post and manage job openings using existing templates.
• Review one-way Spark Hire interviews and record pass/fail recommendations.
• Communicate with candidates via ATS text and email tools.
• Ensure new hires are set up correctly in payroll per Amazon compliance.
• Monitor attendance data and flag issues for review.
• Review OSHA logs for completeness and accuracy.
• Identify opportunities to streamline workflows.

Real Estate Sales, Outreach Virtual Assistant

Bilingual (Mandarin) Intake Specialist, Administrative Virtual Assistant

Business Development & Operations Coordinator – Commercial Construction

Dental Administrative & Insurance Support Virtual Assistant

Shopify Marketing Support Virtual Assistant

Shopify Marketing Support Virtual Assistant

Logistics & Trucking Operations Virtual Assistant

Operations & Systems Executive Assistant

B2B Prospecting & Appointment Specialist – Direct Mail Marketing

AI & ML Developer

Email Marketing Specialist

Senior Graphic Designer – Amazon

Software Tester

Senior Social Media, Content Marketing Specialist

Recruiting & HR Operations Virtual Assistant